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City of Miami
Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.ci.miami•fl.us�
File Number: 05-00374 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR -FIFTHS
(4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING,
RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING
OF A SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE
SEALED BIDDING PROCEDURES AND APPROVING THE ACQUISITION AND
INSTALLATION OF FOUR (4) IOMEGA FREEDOM E-SERVER DATA STORAGE
DEVICES, FOR THE DEPARTMENT OF POLICE, FROM THE DICTAPHONE
CORPORATION, THE SOLE SOURCE PROVIDER, TO INCLUDE MAINTENANCE
FOR FIVE (5) YEARS, FOR A TOTAL AMOUNT NOT TO EXCEED $114,650.75;
ALLOCATING FUNDS FROM THE E-911 OPERATING BUDGET, ACCOUNT
CODE NO. 196003.290531.6.840; AUTHORIZING THE CITY MANAGER TO
EXECUTE THE NECESSARY DOCUMENTS, FOR SAID PURPOSE.
WHEREAS, Resolution No. 03-650, adopted June 12, 2003, authorized the sole source acquisition
and installation of the Freedom Call Recording and Archiving recording system from the Dictaphone
Corporation ("Dictaphone") with a storage retention of one year along with a five-year maintenance
agreement; and
WHEREAS, the City of Miami ("City") has determined that all data be kept for a period for four (4)
years due to the criticality of this data for liability purposes and to meet the retention criteria, additional
storage devices must be acquired and installed as the current system is nearing maximum capacity;
and
WHEREAS, Dictaphone is the engineer, manufacturer, sole source seller and servicing agent of
their own recording equipment and the equipment cannot be obtained from any other distributor other
than Dictaphone to interface with the existing sole source Dictaphone Freedom recording equipment
previously installed at the Police and Fire -Rescue Communications Unit; and
WHEREAS, the Chief Procurement Officer has adopted a finding that Dictaphone is the sole
source provider for the acquisition of four (4) Iomega Freedom E-Server Data Storage Devices,
including installation and a five-year maintenance period, for the Department of Police ("Police"); and
WHEREAS, the finding of the Chief Procurement Officer has been approved and adopted as the
finding of the City Manager; and
WHEREAS, the City Manager and the Chief of Police recommend that the requirements for formal
competitive sealed bidding procedures be waived and the procurement of the above equipment and
service as specified be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
City of Miami Page I of 2 Printed On: 4/27/2005
File Number: 05-00374
reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote after an advertised public hearing, the City
Manager's finding of a sole source waiving the requirements for competitive sealed bidding
procedures, is ratified, approved and confirmed, and the acquisition and installation of four (4) lomega
Freedom E-Server Data Storage Devices, for Police, from Dictaphone, the sole source provider, to
include maintenance for five (5) years, is approved, for a total amount not to exceed $114,650.75, with
funds allocated from the E-911 Operating Budget, Account Code No. 196003.290531.6.840.
Section 3. The City Manager is authorized{1} to execute the necessary documents, for said
purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
APPROVED AS TO FORM AND CORRECTNESS/
r
0 L. ''ANDEZ
CITY ALTO" N EY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 Printed On: 4/27/2005