HomeMy WebLinkAboutmemo1CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
Joe Arriola
Chief Administrator/City Manager
FROM :
enn :cos, Dir: tor
hief Procur- ent • fficer
DATE:
SUBJECT:
REFERENCES:
ENCLOSURES:
April 15, 2005
FILE :
Sole Source Acquisition of Elevator
Maintenance for the Miami Police
Department and the Orange Bowl
Stadium
An investigation was conducted by staff to determine whether ThyssenKrupp Elevator Corporation, a Non-
Minority/Non-Local vendor located at 7481 NW 66t' Street, Miami, Florida 33166, is the sole source provider
of full maintenance and repair services for the elevators located at the Miami Police Headquarters Building and
the Orange Bowl Stadium for one (1) year, with the option to extend for five (5) additional one (1) year periods„
for the Departments of Police and Conferences, Conventions and Public Facilities.
The Departments of Police and Conferences, Conventions and Public Facilities are seeking authorization to
acquire full elevator maintenance and repair services, and the utilization of original manufacturer's parts, for
elevators located at the Police Headquarters Building and the Orange Bowl Stadium. Due to the criticality of
use, the type of equipment and consequences following a breakdown, it is essential that these malfunctions be
repaired at the earliest possible moment following such occurrences by ThyssenKrupp Elevator Corporation,
which has all the necessary repair elements and expertise immediately at hand and can respond to a moment's
notice on a 24-hour basis. Further, during special events at the Orange Bowl facility, ThyssenKrupp Elevator
Corporation will make available for an hourly rate one standby elevator mechanic.
According to the ThyssenKrupp Elevator Corporation, it is the only company that can provide critical spare
parts, proprietary hardware and its copyrighted software; has all the technical data and special measure
equipment needed; will assume all responsibilities for defective materials; can defend the City against accident
claims as an original equipment manufacturer, and can provide factory authorized service and repairs in the area
for its elevators on short notice. No other firm meeting these requirements could be located.
I hereby certify that the terms and conditions of the award have been negotiated so as to obtain the most
favorable terms and conditions, including price, as may be offered to other customers or clients by
ThyssenKrupp Elevator Corporation. As a result, I am therefore recommending that the requirements for
competitive bidding be waived, and these findings be approved: ThyssenKrupp Elevator Corporation is the sole
source provider of full maintenance and repair services for the elevators located at the Miami Police
Headquarters Building and the Orange Bowl Stadium, for one (1) year, with the option to extend for five (5)
additional one (1) year periods, at an annual cost of $20,000 for the Department of Police, and at an annual cost
of $32,360 for the Department of Conferences, Conventions and Public Facilities; further authorizing the City
Manager to execute an elevator maintenance services agreement. Funding is available from the Police General
Operating Budget, Account Code No. 11 000.290201.6.670, and from Conferences, Conventions, and Public
Facilities Account Code No. 404000 50503,6.340.
APPROVED BY:
Joe Arrio a
Chief A inistrator/City Manager
JA/LMHIGM/PEB
DATE: