HomeMy WebLinkAboutpre resolutionJ-01-481
6/13/01
RESOLUTION NO. 0 1- — 595
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING THE CITY MANAGER. TO NEGOTIATE AND
EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, WITH DAYSTAR INC. FOR THE
ACQUISITION OF THE LEGISTAR SYSTEM FOR THE
CITY CLERK'S OFFICE, IN AN AMOUNT NOT TO
EXCEED $210,000, AND FOR ACQUISITION OF
MAINTENANCE SUPPORT SERVICES FOR THREE YEARS,
COMMENCING AT THE BEGINNING OF THE SECOND
YEAR OF ACQUISITION OF THE SYSTEM, AT AN
ANNUAL COST OF $12,584, SUBJECT TO ANNUAL
INCREMENTAL INCREASES AFTER NEGOTIATIONS WITH
THE CITY, IN AN AMOUNT NOT TO EXCEED FIVE
PERCENT (5%); ALLOCATING FUNDS FOR THE
LEGISTAR SYSTEM FROM CAPITAL IMPROVEMENT
PROJECT NO. 311610 AND FOR SAID MAINTENANCE
SUPPORT SERVICES FROM THE OPERATING BUDGET OF
THE DEPARTMENT OF INFORMATION TECHNOLOGY,
SUBJECT TO BUDGETARY APPROVAL.
WHEREAS, pursuant to Resolution No. 00-490, the City entered
into competitive negotiations and solicited proposals from
Daystar Inc., Decision Management Inc., and Xerox Corporation for
the acquisition a comprehensive integrated legislature and agenda
information management tracking system; and
WHEREAS, Daystar Inc. and Decision Management Inc. submitted
proposals to the City; and
rONII•••••
CITY commission
MEETING .OF
JUN 1 4 Z001
gundmionislah
01.— 595
•
WHEREAS, the product offered by the Xerox Corporation was
still under development and, therefore, could not be considered;
and
WHEREAS, the proposal submitted by Decision Management Inc.
provides limited access to 25 concurrent users, which increases
the original estimated cost, and requires the replacement of the
existing ISYS
WHEREAS,
search engine; and
the Legistar System, proposed
by Daystar Inc.,
provides comprehensive legislative information and research with
ease in a minimum amount of time, access for an unlimited number
of concurrent users, and takes advantage of the
(ISYS) currently utilized by the City; and
WHEREAS, following analysis of the two proposals
pursuant to competitive negotiations, the Legistar
search engine
and
System
proposed by Daystar Inc. was determined to be the most practical
and advantageous solution for Citywide needs; and
WHEREAS, funds in the amount not to exceed $210,000 are
available from Capital Improvement Project No. 311610 for the
acquisition of the Legistar System, and for acquisition of
Maintenance Support Services for three years, commencing at the
beginning of the second year of acquisition of the System, at an
annual cost of $12,584, subject to annual incremental increases
after negotiations with the City, in an amount not to exceed five
percent (5%), with funds for the Legistar System allocated from
Capital Improvement Project No. 311610 and funds for said
Page 2 of 4
• •
Maintenance Support Services to be allocated from the Operating
Budget of the Department of Information Technology, subject to
budgetary approval;
NOW,. THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA;
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorizedli to negotiate
and execute an agreement, in a form acceptable to the City
Attorney, with Daystar Inc. for the acquisition of the Legistar
System for the City clerk's Office, in an amount not to exceed
$210,000, and for acquisition of Maintenance Support Services for
three years, commencing at the beginning of the second year of
acquisition of the System, at an annual cost of $12,584, subject
to annual incremental increases after negotiations with the City,
in an amount not to exceed five percent (5%), with funds for the
Legietar System allocated from 'Capital Improvement Project
No. 311610 and for said maintenance support services from the
Operating Budget of the Department of Information Technology,
subject to budgetary approval.
i/
The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable City
Charter and Code provisions.
Page 3 of 4
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'
Section 3, This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.R/
PASSED AND ADOPTED this 14thday of June
ATTEST:
, 2001.
JOE CAROLLO, MAYOR
In wUI r..rniOcirc.4.1 ger;. rinco the.,-:
thioI ciwio•
b000rn2z.: Griootivti tz.,S
rOFtirding CArrio, without tiio Mayor e 5 lain
WALTER J. FOEMAN
CITY CLERK
APPROV TO
RM AND CORRECTNESS
V LLO
ATTORNEY
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r did not Indicate emrr"Ar
oeman, City Clerk
V If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
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01- 59b