HomeMy WebLinkAboutinvitation to bidPROCUREMENT & MATERIALS
MANAGEMENT DIVISON
100 N. ANDREWS AVENUE
FORT LAUDERDALE, FL 33301
Ph: (954) 828-5933; Fax: (954) 828-5576
CITY OF FORT LAUDERDALE
INVITATION TO BID
e-mail: purchasea,fortlauderdale.gov
ITB NO. 242-9077
TITLE: Chassis Mounted Vacuum / Jet Rodder
PROCUREMENT SPECIALIST: James Hemphill
CONTACT FOR TECHNICAL QUESTIONS: Don Mordas
Bidder Must Complete the Following:
ISSUE DATE: 6/30/04
PAGE 1 OF 22
BIDS MUST BE RECEIVED
PRIOR TO 2:00 P.M.
ON: 7/21/04
DEPT: Fleet
PHONE: (954) 828-5765
Vendor Name
Number & Street:
City, State, Zip (+4)
(See General Conditions Section 1.01)
Total Bid Discount (section 1.04)
Bids are firm for Acceptance for 90 days
(Section 1.05)
Yes No Other
If this Invitation was mailed to an incorrect address,
State or reference any variances (section 1.06)
Mark "X" here II and we will adjust our records
Area Code and Telephone No.
( )
( 800 )
Web site address:
http://wwwl
FAX ( )
NO BID: If not submitting a bid, state reason below and
return one copy of this form (section 1.07)
e-mail:
Delivery: Calendar days after receipt of Purchase Order: (section 1.02)
days
Payment Terms: (section 1,03)
%, net
Does your firm qualify for MBE, WBE, SBE status
in accordance with Section 1.08 of General Conditions?
MBE WBE SBE
How to Submit Bids/Proposals: It will be the sole responsibility of the Bidder
Procurement Division, 6th floor, Room 619, 100 N. Andrews Avenue, Fort Lauderdale,
not submit by facsimile. Facsimile bids will not be accepted.
to ensure that his bid reaches the City of Fort Lauderdale, City Hall,
FL 33301, prior to the bid opening date and time listed. Mfg
of the envelope:
Each bid envelope must be sealed with the following information stated on the OUTSIDE
BID/RFP No. 242-9077 Title: Chassis Mounted Vacuum / Jet Rodder Opens: 7/21/04
Vendor Certification: I, the below signed hereby agree to furnish the required article(s) or services(s), at the price(s) and terms stated subject to all
instructions, conditions, specifications, and all attachments hereto. I have read ail attachments and fully understand what is required. By submitting
this bid, I certify that 1 will accept a contract if approved by the City and such acceptance covers all terms, conditions, and specifications contained in
this bid. I certify that I have not divulged to, discussed with, or compared this bid with any other bidder(s) and have not colluded with any other
bidder(s) or parties to this bid. I certify I am authorized to contractually bind the bidding firm.
Signature of Authorized Representative Title (Typed or Printed)
Name of Authorized Representative (typed or printed) Date
The Procurement Division maintains a 24 hour per clay Invitation To Bid hotline listing all current ITB's,
Call (954) 828-5727 to keep abreast of our current needs or check our website at www,cl,fort-lauderdale.fl.us.
City of Fort Lauderdale
GENERAL CONDITIONS
These instructions are standard for all contracts for commodities or services issued through the City of Fort Lauderdale Division of Purchasing. The City
may delete, supersede, or modify any of these standard instructions for a particular contract by indicating such change In the Invitation to Bid (ITB,) Special
Conditions, Technical Specifications, Instructions, Proposal Pages, Addenda, and Legal Advertisement.
PART I BIDDER PROPOSAL PAGEfSI CONDITIONS:
1.01 BIDDER ADDRESS: The City maintains automated vendor mailing lists for each specific Commodity Class Item. Invitation to Bid (ITB'S)
will be mailed first to a selection of Bidders who have fully registered on our system. Requests will be mailed to unregistered Bidders
within a reasonable time frame for that bid only. Neither the mailing of one ITB to the vendor, nor a bid In return, will register a vendor
on our system. If you wish purchase orders sent to a different address, please so indicate, If you wish payments sent to a different
address, please so indicate on your invoice.
1.02 DELIVERY: Time will be of the essence for any orders placed as a result of this ITB. The Clty reserves the right to cancel any orders, or
part thereof, without obligation If delivery Is not made in accordance with the schedule specified by the Bidder and accepted by the City.
1.03 PAYMENT TERMS AND CASH DISCOUNTS: Payment terms, unless otherwise stated In this ITB, will be considered to be net 30 days
after the date of satisfactory delivery at the place of acceptance and receipt of correct invoice at the office specified, whichever occurs
last. Bidder may offer cash discounts for prompt payment but they will not be considered in determination of award. If a Bidder offers a
discount, it is understood that the discount time will be computed from the date of satisfactory delivery, at the place of acceptance, and
receipt of correct invoice, at the office specified, whichever occurs last.
1.04 TOTAL BID DISCOUNT: If Bidder offers a discount for award of all Items listed In the bid, such discount shall be deducted from the total
of the firm net unit prices bld and shall be considered in tabulation and award of bid.
1.05 BIDS FIRM FOR ACCEPTANCE: Bidder warrants, by virtue of bidding, that his bid and the prices quoted In his bid wilt be firm for
acceptance by the City for a period of ninety (90) days from the date of bid opening unless otherwise stated in the ITB.
1.06 VARIANCES: For purposes of bid evaluation, Bidder's must indicate any variances, no matter how slight, from ITB General Conditions,
Special Conditions, Specifications or Addenda in the space provided in the ITS. No variations or exceptions by a Bidder will be
considered or deemed a part of the bid submitted unless such variances or exceptions are listed in the bid and referenced In the space
provided on the bidder proposal pages. If variances are not stated, or referenced as required, It will be assumed that the product or
service fully complies with the Clty's terms, conditions, and specifications.
By receiving a bid, City does not necessarily accept any variances contained In the bid. All variances submitted are subject to review
and approval by the City. If any bid contains material variances that, In the Clty's sole opinion, make that bid conditional In nature, the
City reserves the right to reject the bid or part of the bid that is declared, by the City as conditional.
1.07 NO BIDS: If you do not intend to bid please indicate the reason, such as Insufficient time to respond, do not offer product or service,
unable to meet specifications, schedule would not permit, or any other reason, In the space provided In this ITB. Failure to bid or return
no bid comments prior to the bid due and opening date and time, Indicated in this ITB, may result In your firm being deleted from our
Bidder's registration list for the Commodity Class Item requested in this ITB.
1.08 MINORITY AND WOMEN BUSINESS ENTERPRISE PARTICIPATION AND BUSINESS DEFINITIONS: The Clty of Fort Lauderdale wants to
Increase the participation of Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Small Business Enterprises
(SBE) In It's purchasing activities. If your firm qualifies In accordance with the below definitions please Indicate in the space provided in
this ITB.
Minority Business Enterprise (MBE) "A Minority Business" is a business enterprise that is owned or controlled by one or more socially
or economically disadvantaged persons. Such disadvantage may arise from cultural, racial, chronic economic circumstances or
background or other similar cause. Such persons include, but are not limited to: Blacks, Hispanics, Asian Americans, and Native
Americans.
The term 'Minority Business Enterprise' means a business at least 61 percent of which Is owned by minority group members or, In the
case of a publicly owned business, at least 51 percent of the stock of which is owned by minority group members. For the purpose of
the preceding sentence, minority group members are citizens of the United States who include, but are not limited to: Blacks,
Hispanics, Asian Americans, and Native Americans.
Women Business Enterprise (WBE) a "Women Owned or Controlled Business is a business enterprise at least tit percent of which is
owned by females or, in the case of a publicly owned business, at least 51 percent of the stock of which is owned by females.
Small Business Enterprise (SEE) "Small Business" means a corporation, partnership, sole proprietorship, or other legal entity formed
for the purpose of making a profit, which Is independently owned and operated, has either fewer than 100 employees or lens than
$1,000,000 In annual gross receipts.
BLACK, which includes persons having origins In any of the Black racial groups of Africa.
WHITE, which Includes persons whose origins are Anglo-Saxon and Europeans and persons of Indo-European decent including
Pakistani and East Indian.
HISPANIC, which Includes persons of Mexican, Puerto Rican, Cuban, Central and South American, or other Spanish culture or origin,
regardless of race.
NATIVE AMERICAN, which Includes persons whose origins are American Indians, Eskimos, Aleuts, or Native Hawaiians.
ASIAN AMERICAN, which Includes persons having origin in any of the original peoples of the Far East, Southeast Asia, the Indian
subcontinent, or the Pacific Islands.
Form G-107 Rev. 07101 Pg. 1 of 5
Pg 2
1.09 M1NORITY-WOMEN BUSINESS ENTERPRISE PARTICIPATION
It is the businesses iin Its contracting and procurement eepr grams. While theeCity dos not have any preference -or set (WBE)oned aside
programs in place, it is committed to a policy of equitable participation for these firms. Proposers are requested to
Include in their proposals a narrative describing their past accomplishments and Intended actions In thls area. If
proposers are considering minority or woman owned enterprise participation In their proposal, those firms, and their
specific duties have to be identified In the proposal. If a proposer is considered for award, he will be asked to meet with
City staff so that the intended MBE/BE participation can be formalized and Included in the subsequent contract.
1.09(a) Certification by Broward County, Florida
CERTIFICATION BY BROWARD COUNTY, FL: If awarded a contract or purchase order as a result of this solicitation, and
if the awarded contractorlvendor Is claiming minority status In accordance with Section 1.08 of the General Conditions,
than said awarded contractorlvendor shall apply for certification by Broward County, Florida, Division ofEapa[
onceloyment and app approved or d sal proved byness Brows d County, must also provider ithat documentatiol provide n documentation
the Purchasing Division of
d
PP Pp
the City of Fort Lauderdale.
Part 11 DEFINITIONS/ORDER OF PRECEDENCE:
2.01 BIDDING DEFINITIONS: The Clty will use the following definitions in It's general conditions, special conditions, technical specifications,
instructions to bidders, addenda and any other document used in the bidding process:
INVITATION TO BID (ITB) when the Clty is requesting bids from qualified Bidders.
REQUEST FOR PROPOSALS (RFP) when the Clty Is requesting proposals from qualified Proposers.
BID — a price and terms quote received in response to an ITB.
PROPOSAL — a proposal received in response to an RFP.
BIDDER— Person or firm submitting a Bid,
PROPOSER — Person or firm submitting a Proposal.
RESPONSIVE BIDDER— A person whose bid conforms in all material respects to the terms and conditions Included in the ITS.
RESPONSIBLE BIDDER — A person who has the capability In all respects to perform in full the contract requirements, as stated. In the
ITB, and the Integrity and reliability that will assure good faith performance.
FIRST RANKED PROPOSER — That Proposer, responding to a City RFP, whose Proposal is deemed by the City, the most advantageous
to the City after applying the evaluation criteria contained in the RFP.
SELLER — Successful Bidder or Proposer who is awarded a Purchase Order or Contract to provide goods or services to the City.
CONTRACTOR — Successful Bidder or Proposer who is awarded a Purchase Order, award Contract, Blanket Purchase Order agreement,
or Term Contract to provide goods or services to the City.
CONTRACT —A deliberate verbal or written agreement between two or more competent parties to perform or not to perform a certain act
or acts, including all types of agreements, regardless of what they may be called, for the procurement or disposal of equipment,
materials, supplies, services or construction.
CONSULTANT — Successful Bidder or Proposer who is awarded a contract to provide professional services to the City.
The following terms may be used interchangeably by the Clty: ITB, or RFP; Bid or Proposal; Bidder, Proposer, or Seller; Contractor or
Consultant; Contract, Award, Agreement, or Purchase Order.
s ITB
t
ay be in
iance or conflict
2.02 SPECIAL Conditions shall Tha have precedence over these : Any and all Special CGeneral Conditions. If noions contained in l changes or nordeletine torwith General Conditions made General
the
Special Conditions, then the General Conditions shall prevail in their entirety,
PART III BIDDING AND AWARD PROCEDURES:
3.01 SUBMISSION AND RECEIPT OF BIDS: To receive consideration, bids must be received prior to the bid opening data and time. Unless
otherwise specified, Bidder's should use the proposal forms provided by the City. These forms may be duplicated, but failure to use the
forms may cause the bid to be rejected. Any erasures or corrections on the bid must be made in Ink and initialed by Bidder In Ink. All
information submitted by the Bidder shall be printed, typewritten or filled in with pen and Ink. Bids shall be signed In Ink. Separate bids
must be submitted for each ITB Issued by the City in separate sealed envelopes properly marked. When a particular ITB or RFP requires
multiple copies of bids or proposals they may be included In a single envelope or package properly sealed and identified. Only send
bids via at bids sent via FAX will be considered.
included in thelle ITB, bids sssion ent viaFAX if the will beTB rejected.cally states Bids will ehpublicly opened in the Purchasing Office,lf such a statement or other designatedls s area,
in the presence of Bidder's, the public, and City staff. Bidders and the public are Invited and encouraged to attend bid openings. Bids
will be tabulated and made available for review by Bidder's and the public in accordance with applicable regulations.
3.02 MODEL NUMBER CORRECTIONS: If the model number for the make specified in this ITB Is incorrect, or no longer available and
replaced with an updated model with new specifications, the Bidder shall enter the correct model number on the bidder proposal page.
In the case of an updated model with new specifications, Bidder shall provide adequate information to allow the Clty to determine If the
model bid meets the City's requirements.
3.03 PRICES QUOTED: Deduct trade discounts, and quote firm net prices. Give both unit price and extended total. In the case of a
discrepancy in computing the amount of the bid, the unit price quoted will govern. All prices quoted shall be F.O.B. destination, freight
prepaid (Bidder pays and beans freight charges, Bidder owns goods In transit and files any claims), unless otherwise stated In Special
Conditions. Each item must be bld separately. No attempt shall be made to tie any item or items contained in the ITB with any other
business with the City.
3.04 TAXES: The City of Fort Lauderdale is exempt from Federal Excise and Florida Sales taxes on direct purchase of tangible property.
Exemption number for Federal Excise taxes is 69-74-0111K, and State Sales tax exemption number Is 16-03-196479-54C.
projected are provided for
and infmmation
3.05 WARRANTIES ONo warrantyory uaranteles e oflisted in qu quantities this
is given or Implied Itisunderstood that the Contractor willnfu furnish the City's
purposes Y•g
needs as they arise.
Form G-107 Rev. 07101 Pg. 2 of 6
Pg 3
3.06 APPROVED EQUAL: When the technical specifications call for a brand name, manufacturer, make, model, or vendor catalog number
with acceptance of APPROVED EQUAL, it shall be for the purpose of establishing a level of quality and features desired and acceptable
to the City. In such cases, the City will be receptive to any unit that would be considered by qualified Clty personnel as an approved
equal. In that the specified make and model represent a level of quality and features desired by the City, the Bidder must state clearly in
his bid any variance from those specifications. It is the Bidder's responsibility to provide adequate Information, in his bid, to enable the
City to ensure that the bid meets the required criteria. If adequate information is not submitted with the bid, it may be rejected. The City
will be the sole judge in determining ifthe Item bid qualifies as an approved equal.
3.07 MINIMUM AND MANDATORY TECHNICAL SPECIFICATIONS: The technical specifications may include Items that are considered
minimum, mandatory, or required. If any Bidder is unable to meet, or exceed these items, and feels that the technical specifications are
overly restrictive, he must notify the Purchasing Division Immediately. Such notification must be received by the Purchasing Division
prior to the deadline contained in the ITB, for questions of a material nature, or prior to five (5) days before bid due and open date,
whichever occurs first. If no such notification Is received prior to that deadline, the City will consider the technical specifications to be
acceptable to ail bidders.
3.08 MISTAKES: Bidders are cautioned to examine all terms, conditions, specifications, drawings, exhibits, addenda, delivery
Instructions and special conditions pertaining to the ITB. Failure of the Bidder to examine all pertinent documents shall not
entitle him to any relief from the conditions imposed in the contract .
3.09 SAMPLES AND DEMONSTRATIONS: Samples or Inspection of product may be requested to determine suitability. Unless otherwise
specified In Special Conditions, samples shall be requested after the date of bid opening, and if requested should be received by the
City within seven (7) working days of request. Samples, when requested, must be furnished free of expense to the Clty and if not used
in testing or destroyed, will upon request of the Bidder, be returned within thirty (30) days of bid award at Bidder's expense. When
required, the City may request full demonstrations of units prior to award. When such demonstrations are requested, the (Bidder shall
respond promptly and arrange a demonstration at a convenient location. Failure to provide samples or demonstrations as unedited by
the City may result In rejection of a bid.
3.10 LIFE CYCLE COSTING; If so specified In the ITB, the City may elect to evaluate equipment proposed on the basis of total cost of
ownership. In using Life Cycle Costing, factors such as the following may be considered: estimated useful life, maintenance costs,
cost of supplies, labor intensity, energy usage, environmental impact, and residual value. The City reserves the right to use those or
other applicable criteria, in its sole opinion, that will most accurately estimate total cost of use and ownership.
3.11 BIDDING ITEMS WITH RECYCLED CONTENT: In addressing environmental concerns, the Clty of Fort Lauderdale encourages Bidders to
submit bids or alternate bids containing Items with recycled content. When submitting bids containing items with recycled content,
Bidder shall provide documentation adequate for the City to verify the recycled content. The City prefers packaging consisting of
materials that are degradable or able to be recycled. When specifically stated in the ITB, the City may give preference to bids containing
Items manufactured with recycled material or packaging that is able to be recycled.
3.12 USE OF OTHER GOVERNMENTAL CONTRACTS: The Clty reserves the right to reject any part or all of any bids received and utilize
other available governmental contracts, if such action is In Its best interest.
3.13 QUALIFICATIONS/INSPECTION: Bids will only be considered from firms normally engaged In providing the types of
commodities/services specified herein. The City reserves the right to inspect the Bidder's facilities, equipment, personnel, and
organization at any time, or to take any other action necessary to determine Bidder's ability to perform. The Purchasing Manager
reserves the right to reject bids where evidence or evaluation Is determined to indicate Inability to perform.
3.14 BID SURETY: If Special Conditions require a bid security, It shall be submitted In the amount stated. A bid security can be in the form
of a bid bond, postal money order, cashiers check, or irrevocable letter of credit. Bid security will be returned to the unsuccessful
bidders as soon as practicable after opening of bids. Bid security will be returned to the successful bidder after acceptance of the
performance bond or Irrevocable letter of credit, if required; acceptance of insurance coverage, if required; and full execution of
contract documents, if required; and full execution of contract documents, If required; or conditions as stated in Special Conditions.
3.15 PUBLIC RECORDS: Florida law provides that municipal records shall at all times be open for personal inspection by any person.
Section 119.01, F.S., The Public Records Law. Information and materials received by City In connection with an ITB response shall be
deemed to be public records subject to public Inspection upon award, recommendation for award, or 10 days after bid opening,
whichever occurs first. However, certain exemptions to the public records law are statutorily provided for in Section 119.07, F.S. If the
Proposer believes any of the Information contained In his or her response is exempt from the Public Records Law, then the Proposer,
must in his or her response, specifically identify the material which is deemed to be exempt and cite the legal authority for the
exemption, otherwise, the City will treat all materials received as public records.
3.18 PROHIBITION OF INTEREST: No contract will be awarded to a bidding firm who has Clty elected officials, officers or employees
affiliated with it, unless the bidding firm has fully complied with current Florida State Statutes and City Ordinances relating to th}s issue.
Bidders must disclose any such affiliation. Failure to disclose any such affiliation will result in disqualification of the Bidder and
removal of the Bidder from the Clty's bidder lists and prohibition from engaging In any business with the City.
3.17 RESERVATIONS FOR AWARD AND REJECTION OF BIDS: The Clty reserves the right to accept or reject any or all bids, part of bVda, and
to waive minor irregularities or variations to specifications contained in bids, and minor Irregularities In the bidding process. The City
also reserves the right to award the contract on a split order basis, lump sum basis, Individual Item basis, or such combination MI shall
best serve the Interest of the City. The Clty reserves the right to make an award to the responsive and responsible bidder whose
product or service meets the terms, conditions, and specifications of the ITB and whose bid Is considered to best serve the Clty's
interest. In determining the responsiveness of the offer and the responsibility of the Bidder, the following shall be considered when
applicable: the ability, capacity and skill of the Bidder to perform as required; whether the Bidder can perform promptly, or within the
time specified, without delay or interference; the character, Integrity, reputation, Judgment, experience and efficiency of the Bidder; the
quality of past performance by the Bidder; the previous and existing compliance by the Bidder with related laws and ordinances; the
sufficiency of the Bidder's financial resources; the availability, quality and adaptability of the Bidder's supplies or services, to the
required use; the ability of the Bidder to provide future maintenance, service or parts; the number and scope of conditions attached to
the bid. If the ITB provides for a contract trial period, the City reserves the right, in the event the selected bidder does not perform
satisfactorily, to award a trial period to the next ranked bidder or to award a contract to the next ranked bidder, if that bidder has
successfully provided services to the Clty in the past. This procedure to continue until a bidder is selected or the contract la re -bid, at
the sole option of the City.
Form G-107 Rev. 07/01 Pg. 3 of 5
Pg 4
3.18 LEGAL REQUIREMENTS: Applicable provisions of all federal, state, county laws, and local ordinances, rules and regulations, shall
govern development, aubmIttal and evaluation of all bids received In response hereto and shall govern any and all claims and disputes
which may arise between person(s) submitting a bid response hereto and the City by and through its officers, employees and authorized
representatives, or any other person, natural or otherwise; and lack of knowledge by any bidder shall not constitute a cognizable
defense against the legal effect thereof.
PART IV BONDS AND INSUf ANCE
4.01 PERFORMANCE BONDI1RREVOCABLE LETTER OF CREDIT: If a performance bond or irrevocable letter of credit Is required In Special
Conditions, the Contractor shall within fifteen (16) working days after notification of award, furnish to the Clty a
Performance Bond or an Unconditional Irrevocable Letter of Credit payable to the Clty of Fort Lauderdale, Florida, in the face amount
specified In Special Conditions as surety for faithful performance under the terms and conditions of the contract. If the
bond Is on an annual coverage basis, renewal for each succeeding year shall be submitted to the City thirty (30) days prior to the
termination date of the existing Performance Bond. The Performance Bond must be executed by a surety company of recognized
standing, authorized to do business in the State of Florida and having a resident agent. If a Letter of Credit is chosen, it must ba in a
form acceptable to the City, drawn on a local (Broward, Dade or Palm Beach Counties) bank acceptable to the City and issued In favor of
the Clty of Fort Lauderdale, Florida. If a Bidder wishes to use a non -local bank, he must have prior City approval of the requirements to
draw against the Letter of Credit.
Acknowledgement and agreement Is given by both parties that the amount herein set for the Performance Bond or Irrevocable Letter of
Credit Is not Intended to be nor shall be deemed to be in the nature of liquidated damages nor is it intended to limit the liability of the
Contractor to the City in the event of a material breach of this Agreement by the Contractor.
4.02 INSURANCE: If the Contractor Is required to go on to Clty property to perform work or services as a result of ITB award, the Contractor
shall assume full responsibility and expense to obtain all necessary insurance as required by City or specified in Special Conditions.
The Contractor shall provide to the Purchasing Division original certificates of coverage and receive notification of approval of those
certificates by the City's Risk Manager prior to engaging in any activities under this contract. The Contractors Insurance is subject to
the approval of the City's Risk Manager. The certificates must list the Clty as an ADDITIONAL INSURED and shall have no leas than
thirty (30) days written notice of cancellation or material change. Further modification of the insurance requirements may be made at
the sole discretion of the City's Risk Manager If circumstances change or adequate protection of the City Is not presented. Bidder, by
submitting his bid, agrees to abide by such modifications.
PART V PURCHASE ORDER AND CONTRACT TERMS:
5.01 COMPLIANCE TO SPECIFICATIONS, LATE DELIVERIESIPENALTIES: Items offered may be tested for compliance to bid specifications.
Items delivered which do not conform to bid specifications may be rejected and returned at Contractor's expense. Any violation
resulting in contract termination for cause or delivery of items not conforming to specifications, or late delivery may also result in:
Bidder's name being removed from the City's bidder's mailing list for a specified period and Bidder will not be recommended
for any award during that period.
Ali City Departments being advised to refrain from doing business with the Bidder.
Ali other remedies in law or equity.
6.02 ACCEPTANCE, CONDITION, AND PACKAGING: The material delivered In response to ITB award shall remain the property of the Seller
until a physical inspection Is made and the material accepted to the satisfaction of the City. The material must comply fully wllh the
terms of the ITB, be of the required quality, new, and the latest model. All containers shall be suitable for storage and shipment by
common carrier, and all prices shall include standard commercial packaging. The Clty will not accept substitutes of any klncl. Any
substitutes or material not meeting specifications will be returned at the Bidder's expense. Payment will be made only atter Clty receipt
and acceptance of materials or services.
5.03 SAFETY STANDARDS: All manufactured items and fabricated assemblies shall comply with applicable requirements of the
Occupational Safety and Health Act of 1970 as amended, and be in compliance with Chapter 442, Florida Statutes. Any toxic substance
listed In Section 38F-41.03 of the Florida Administrative Code delivered as a result of this order must be accompanied by a completed
Material Safety Data Sheet (MSDS).
5.04 ASBESTOS STATEMENT: All material supplied must be 100% asbestos free. Bidder, by virtue of bidding, certifies that if awarded any
portion of the ITB he will supply only material or equipment that is 100% asbestos free.
5.06 OTHER GOVERNMENTAL ENTITIES: If the Bidder is awarded a contract as a result of this ITB, he will, if he has sufficient capacity or
quantities available, provide to other governmental agencies, so requesting, the products or services awarded in accordance with the
terms and conditions of the ITB and resulting contract. Prices shall be F.O.B. delivered to the requesting agency.
5.06 VERBAL INSTRUCTIONS PROCEDURE: No negotiations, decisions, or actions shall be Initiated or executed by the Contractor as a
result of any discussions with any City employee. Only those communications which are in writing from an authorized City
representative may be considered. Only written communications from Contractors, which are assigned by a person designated as
authorized to bind the Contractor, will be recognized by the Clty as duly authorized expressions on behalf of Contractors.
6.07 INDEPENDENT CONTRACTOR: The Contractor Is an Independent contractor under this Agreement. Personal services provided by the
Proposer shall be by employees of the Contractor and subject to supervision by the Contractor, and not as officers, employees, or
agents of the Clty. Personnel policies, tax responsibilities, social security, health insurance, employee benefits, purchasing policies
unless otherwise stated In this ITB, and other similar administrative procedures applicable to services rendered under this contract
shall be those of the Contractor.
5.08 INDEMNITYIHOLD HARMLESS AGREEMENT: The Contractor agrees to protect, defend, indemnify, and hold harmless the City of Fort
Lauderdale and its officers, employees and agents from and against any and all losses, penalties, damages, settlements, claims„ i:oats,
charges for other expenses, or liabilities of every and any kind including attorney fees, in connection with or arising directly or indirectly
out of the work agreed to or performed by Contractor under the terms of any agreement that may arise due to the bidding process.
Without limiting the foregoing, any and all such claims, suits, or other actions relating to personal injury, death, damage to property,
defects in materials or workmanship, actual or alleged violations of any applicable Statute, ordinance, administrative order, rule or
regulation, or decree of any court shall be included in the
indemnity hereunder.
Form G-107 Rev. 07/01 Pg. 4 of 5
Pg 5
5.09 TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fall to fulfill in a timely and proper manner its obligations under
this Agreement, or If the Contractor shall violate any of the provisions of this Agreement, the Clty may upon
written notice to the Contractor terminate the right of the Contractor to proceed under this Agreement, or with such part or
parts of the Agreement as to which there has been default, and may hold the Contractor liable for any damages caused to the City by
reason of such default and termination. In the event of such termination, any completed services performed by the Contractor under
this Agreement shall, at the option of the City, become the City's property and the Contractor shall be entitled to receive equitable
compensation for any work completed to the satisfaction of the Clty. The Contractor, however, shall not be relieved of liability to the
City for damages sustained by the City by reason of any breach of the Agreement by the Contractor, and the City may withhold any
payments to the Contractor for the purpose of setoff until such time as the amount of damages due to the City from the Contractor can
be determined.
5.10 TERMINATION FOR CONVENIENCE: The Clty reserves the right, In Its best interest as determined by the Clty, to cancel contract by
giving written notice to the Contractor thirty (30) days prior to the effective date of such cancellation.
5.11 CANCELLATION FOR UNAPPROPRIATED FUNDS: The obligation of the City for payment to a Contractor Is limited to the availability of
funds appropriated In a current fiscal period, and continuation of the contract into a subsequent fiscal period Is subject to appropriation
of funds, unless otherwise authorized by law.
5.12 RECORDS/AUDIT: The Contractor shall maintain during the term of the contract all books of account, reports and records In
accordance with generally accepted accounting practices and standards for records directly related to this contract. The form of all
records and reports shall be subject to the approval of the Clty's Intemal Auditor. The Contractor agrees to make available to the Clty's
Internal Auditor, during normal business hours and In Broward, Dade or Palm Beach Counties, all books of account, reports and
records relating to this contract for the duration of the contract and retain them fora minimum period of one (1) year beyond the last day
of the contract term.
5.13 PERMITS, TAXES, LICENSES; The successful Contractor shall, at his own expense, obtain all necessary permits, pay all licenses, fees
and taxes, required to comply with ail local ordinances, state and federal laws, rules and regulations applicable to business to be carried
on under this contract.
6.14 LAWS/ORDINANCES: The Contractor shall observe and comply with all Federal, state, local and municipal laws, ordinances rules and
regulations that would apply to this contract.
5.16 NON-DESCRIMINATION: There shall be no discrimination as to race, sex, color, creed, age or national origin In the operations
conducted under this contract.
5.16
UNUSUAL CIRCUMSTANCES: If during a contract term where costs to the Clty are to remain firm or adjustments are restricted by a
percentage or CPI cap, unusual circumstances that could not have been foreseen by either party to the contract occur, and those
circumstances significantly affect the Contractor's cost In providing the required items or services, then the Contractor may request
adjustments to the coats to the City to reflect the changed circumstances. The circumstances must be beyond the control of the
Contractor, and the requested adjustments must be fully documented. The City may, after examination , refuse to accept the adjusted
costs if they are not properly documented, increases are considered to be excessive, or decreases are considered to be Insufficltent. In
the event the City does not wish to accept the adjusted costs and the matter cannot be resolved to the satisfaction of the City, the City
will reserve the following options:
1. The contract can be canceled by the City upon giving thirty (30) days written notice to the Contractor with no penalty to the
City or Contractor. The Contractor shall fill all City requirements submitted to the Contractor until the termination date contained In
the notice.
2. The City requires the Contractor to continue to provide the Items and services at the firm fixed (non -adjusted) cost untll the
termination of the contract term then In effect.
3. If the City, In its Interest and In its sole opinion, determines that the Contractor in a capricious manner attempted to use this section
of the contract to relieve themselves of a legitimate obligation under the contract, and no unusual circumstances had occurred, the
City reserves the right to take any and all action under law or equity. Such action shall Include, but not be limited to, declaring the
Contractor In default and disqualifying him for receiving any business from the Clty for a state period of time.
If the Clty does agree to adjusted costs, these adjusted costs shall not be Invoiced to the City until the Contractor receives notice In
writing signed by a person authorized to bind the City In such matters.
5.17 ELIGIBILITY: if applicable, the Contractor must first register with the Department of State of the State of Florida, in accordance with
Florida State Statutes, prior to entering into a contract with the City.
5.18 PATENTS AND ROYALTIES: The Contractor, without exception, shall indemnify and save harmless the Clty and Its employees from
liability of any nature and kind, including cost and expenses for or on account of any copyrighted, patented or un-patented Invention,
process, or article manufactured or used In the performance of the contract, including its use by the Clty. If the Contractor user; any
dealgn, device, or materials covered by letters, patent or copyright, It Is mutually agreed and understood without exception that the bid
prices shall Include all royalties or costs arising from the use of such design, device, or materials in any way Involved in the work.
5.19 ASSIGNMENT: Contractor shall not transfer or assign the performance required by this ITB without the prior written consent of the City.
Any award issued pursuant to this ITB, and the monies, which may become due hereunder, are not assignable except with the prior
written approval of the City Manager or selected designee.
5.20 LITIGATION VENUE: The parties waive the privilege of venue and agree that all litigation between them in the state courts shall take
place In Broward County, Florida and that all litigation between them In the federal courts shall take place in the Southern District in and
for the. State of Florida.
Form G•107 Rev. 07/01 Page 5 of 6
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ITB #242-9077 Chassis Mounted Vacuum
PART 1-- INTRODUCTION / INFORMATION
01. PURPOSE
The City of Fort Lauderdale, Florida (City) is seeking bids from qualified firms, hereinafter
referred to as the Contractor, to provide Chassis Mounted Vacuum / Jet Rodder for the City's
Fleet Department, in accordance with the terms, conditions, and specifications contained in
this Invitation to Bid (ITB). Offering the latest model of new equipment as listed herein. It is the
intent of these specifications to provide the City with unit or units ready to be put into service,
ready for operations, and capable of meeting all of the requirements of the City. Omissions of
any essential detail from said specifications, terms, and conditions does not relieve the
supplier of the responsibility of furnishing such a unit or units. Model bid and delivered must
be new and the latest current production model; not a discontinued model, demonstrator, or
prototype, unless otherwise stated in the bid specifications.
02. INFORMATION OR CLARIFICATION
For information concerning procedures for responding to this ITB, contact the Procurement
Specialist, James Hemphill at (954) 828-5143. For information concerning the technical
specifications or scope of services, contact Don Mordas at (954) 828-5765. Such contact
shall be for clarification purposes only. Material changes, if any, to the scope of services or
bidding procedures will only be transmitted by written addendum.
It is preferred that all questions be submitted in writing to the Purchasing Division, 100 North
Andrews Avenue, Fort Lauderdale, FL, 33301; ATTN: James Hemphill. To facilitate prompt
receipt of questions, they can be sent via FAX to (954) 828-5576 ATTN: James Hemphill, or
VIA e-mail to: iameshegfortlauderdale.gov Questions of a material nature must be received
prior to the cut-off date specified in the ITB Schedule.
Proposers please note: No part of your proposal can be submitted via FAX. The entire
proposal must be submitted in accordance with the Instructions contained in this ITB.
03. VARIANCES AND EXCEPTIONS
Bidder must state in detail any variances or exceptions to specifications, terms, and conditions
in the space provided on page 1 of this bid proposal form. If variances or exceptions are noted
elsewhere and/or attached, then you must make reference to that fact in the space provided
on page 1 of this bid proposal form. Failure to do so could result in the rejection of your
bid proposal.
04. INTERPRETATION OF BIDDING DOCUMENTS:
Only the interpretation or correction so given by the Purchasing Manager, City of Fort
Lauderdale or his designee, in writing, shall be binding and prospective proposers are advised
that no other source is authorized to give information concerning, or to explain or interpret, the
ITB documents.
05. LOBBYIST ACTIVITIES
ALL BIDDERS/PROPOSERS PLEASE NOTE: Any bidder or proposer submitting a response
to this solicitation must comply, if applicable, with City of Fort Lauderdale Ordinance No. C-00-
27, Lobbying Activities. Copies of Ordinance No. C-00-27 may be obtained from the City
Clerk's Office on the 7th Floor of City Hall, 100 N. Andrews Avenue, Fort Lauderdale, Florida.
The ordinance may also be viewed on the City's website at
httpa/ci.ftlaud.fl.us/documents/index.htm.
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1TB #242-9077 Chassis Mounted Vacuum
PART 11- ITB SCHEDULE
Release ITB
Last Date for Receipt of Questions
of a Material Nature
06/30/04
07/09/04
PROPOSAL DUE (Prior to 2:00 PM) 07/21/04
PART !!! - SPECIAL CONDITIONS
01. GENERAL CONDITIONS
All bid prices quoted are to be FOB: Destination to the City of Fort Lauderdale's Central
Garage, 220 S.W. 14TH Avenue, Fort Lauderdale, Florida 33312.
The Bidder, by executing a contract, embodying the specifications, terms, and conditions
herein, warrants that the product that is supplied shall be fully in accord with saicl
specifications, terms, and conditions.
02. ITB DOCUMENTS
The Contractor shall examine this ITB carefully. Ignorance of the requirements will not relieve
the Contractor from liability and obligations under the Contract.
03. CONSIDERATION FOR AWARD
Award will be based upon the information you submit and will include consideration to the
reputation for product performance, reliability and service record of both bidding firm and
specific product bid.
The City reserves the right to award to that bidder who will best serve the interest of the City.
The City also reserves the right to waive minor variations in the specifications and in the
bidding process. The City further reserves the right to accept or reject any and/or all bids and
to award or not award a purchase order based on this bid proposal.
Before final bid award is made, a demonstration may be requested to help determine which
machine best fits the City's needs. The City will determine where the demonstration site will
be - home or away. The length of time, after bid opening, for the bidder to give such a
demonstration, will also be determined by the City.
04. PROPOSERS' COSTS
The City shall not be liable for any costs incurred by proposers in responding to this ITB.
05. INFORMATION/LITERATURE REQUIRED
All bids submitted should be accompanied by two sets of complete specifications (one original
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i78 #242-9077 Chassis Mounted Vacuum
and one copy) for the unit or units that you are proposing. If you are submitting bids on a
different unit than specified, you should submit with your bid complete specifications,
appropriate brochures, descriptive literature, plus any applicable warranties to enable the City
to ensure that the unit meets the criteria as an equal. The City will be the sole judge in
determining if the unit bid qualifies as an approved equal.
06. SAFETY CERTIFICATION
By signing this proposal, you are certifying that the equipment bid provides current state-of-the-
art safeguarding systems and conformance includes, but is not limited to, any and all Federal,
State and Local safety/health standards and codes (i.e. OSHA, ANSI, NFPA, UL, etc...). Visual
audio and written warnings shall be provided on said equipment. Written warnings shall comply
with ANSI Z535.1-1990, accident prevention signs and labels.
It shall be the responsibility of the manufacturer/supplier to furnish operation and maintenance
instructions with machines/equipment purchased. These shall include instructions for Zero
Mechanical State (ZMS). Specific operating and maintenance instructions shall be outlined in
the operating and maintenance manuals. These instructions are to be written to aid the
operators and maintenance personnel in the safe operation and maintenance of the
equipment. Adequate instructions may consist of written, illustrated and audio-visual recorded
material in conjunction with providing on -site training by a qualified manufacturer's
representative.
07. EQUIPMENT
Units are to be delivered with all standard equipment as listed in the manufacturer's catalog
and ready for operation.
08. TRAINING
The successful bidder will be expected to provide proper training, whatever time is required,
for the City personnel operating and maintaining the equipment to be purchased under these
specifications. The instructor must be qualified to conduct this training. A follow-up session
may be required.
09. MANUALS
Two (2) each of operator manuals will be required when a single unit is purchased. When two
(2) or more identical units are purchased, one (1) for each operator plus one (1) single
operator manual for the Fleet Division will be required.
Two (2) each of Shop and Parts manuals will be required when a single unit is purchased.
When two (2) or more identical units are purchased, only two (2) of each Shop and Parts
manuals will be required for the shop.
10. WARRANTY SERVICE
Bidder will be held as the responsible party for all service, parts, and performance under all
warranties for units (including all attachments, parts, and accessories) covered by his
proposal. The bidder will state his standard warranty (or attach a copy of the warranty to his
proposal):
If the successful bidder is not located in the immediate area of Fort Lauderdale City limits, he
must make arrangements with a local dealer to perform all warranty work. State who will
perform all warranty work:
11. SERVICING
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ITB #242-9077 Chassis Mounted Vacuum
Consideration will be given to that equipment which can, on short notice, be serviced and
maintained by the bidder or a local representative. Bidder or representative must maintain a
normal supply of repair parts and be equipped with personnel and facilities to provide such
service as necessary to keep equipment in operation with a minimum of delay,
Bidder state available facilities and services:
12. BIDDER TO FURNISH FOR EACH UNIT (IF APPLICABLEI:
A. Completed Title application (DHSMV Form 40), Certificate of Motor Vehicle Sales Tax
Exemption (DR Form 41.A), Manufacturer's Certificate of Origin, Affidavit for Change of Body
(DHSMV Form 100.4, if applicable), and a check payable to the Broward County Tax Collector
in the amount of $53.85. Show purchaser as:
City of Fort Lauderdale, Florida
Fleet Services
1350 W. Broward Blvd.
Fort Lauderdale, Florida 33312
B. Bidder shall furnish power of attorney form for signature of an Administrative Services
Department representative or obtain signature of an Administrative Services Department 1
representative on the DHSMV Form 40 for each unit, so it can be notarized by the bidder. All
necessary forms and checks shall be delivered to the County Tag Agency and the tags and
registrations delivered to the City with the unit.
C. Bidder's invoice showing invoice number, date of sale, VIN number, purchase order
number, unit cost, cost of authorized options, discount (if any), and total amount due.
13. DELIVERY
Price quoted will include delivery as stated in item 1 - the unit will not be shipped with the City
of Fort Lauderdale as consignee - the City will not be responsible for the equipment until fully
delivered and accepted after complete test, inspection, and field service check/break-in period,
including any training required. Your stated delivery time on page No. 1 of the proposal form
must be realistic. Title will pass to the City upon acceptance of the unit.
14. RULES AND PROPOSALS
The signer of the proposal must declare that the only person(s), company or parties interested
in the proposal as principals are named therein; that the proposal is made without collusion with
any other person(s), company or parties submitting a proposal; that it is in all respects fair and
in good faith, without collusion or fraud; and that the signer of the proposal has full authority to
bind the principal proposer.
15. PUBLIC ENTITY CRIMES
A person or affiliate who has been placed on the convicted vendor list following a conviction for
a public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases of real property to a
public entity, may not be awarded or perform work as a contractor, supplier, subcontractor,or
consultant under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes,
for Category Two for a period of 36 months from the date of being placed on the convicted
vendor list.
NOTE: Proposer, by submitting a proposal attests thay have not been placed on the convicted
vendor list.
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ITB #242-9077 Chassis Mounted Vacuum
16. PRICES:
Firm Price: The City of Fort Lauderdale will not accept any proposals that do not guarantee a
firm price until completion of order.
17. PURCHASING CARD PROGRAM
The City has implemented a Purchasing Card Program through SunTrust Bank, N.A., using
the VISA network. If the City chooses, purchases made from this contract may be made using
the City's Purchasing Card. Contractor will receive payment from the purchasing card in the
same manner as other VISA purchases. Accordingly, bidders must presently have the ability
to accept VISA or take whatever steps necessary to implement the ability before the start of
the contract term, or contract award by the City. The City reserves the right to revise this
program in conjunction with implementation of an on-line procurement system.
18. TAXES AND PERMITS:
The State, any county, municipality or political subdivision of this State is exempt from the sales
tax, except this exemption shall not include sales of tangible personal property made to
contractors employed either directly or as agents of any such government or political
subdivision thereof when such tangible personal property goes into or becomes a part of public
works owned by such government or political subdivision thereof.The bidder shall take these
factors into consideration in preparing his proposal, including therein the cost of the State and
Use Tax on materials, but excluding the cost of those taxes and permits not applicable.
19. APPROVED EQUAL OR ALTERNATE PRODUCT PROPOSALS
The proposer must state clearly in his proposal pages any variance to the specifications. If
proposing an approved equal or alternate product, it will be the proposer's responsibility to
provide adequate information in his proposal to enable the City to ensure that the proposal
meets the required criteria. It is required that complete descriptive technical literature on
the item being bid, be submitted with the bid . Such literature shall be in sufficient detail to
indicate conformance with the specifications of the make(s) and modei(s) specified in the bid,lf
adequate information is not submitted with the proposal, The proposal may be rejected.
The City of Fort Lauderdale will be the sole judge in determining if the product proposed
qualifies as approved equal. The City reserves the right to award to that proposal which will
best serve the interest of the City as determined by the City. The City further reserves the
right to waive minor variations to specifications and in the evaluation process.
ANTI -COLLUSION STATEMENT
By submitting this proposal, the Proposer affirms that this proposal is without previous
understanding, agreement, or connection with any person, business, or corporation submitting
a proposal for the same materials, supplies, or equipment, and that this proposal is in all
respects fair, and without collusion or fraud.
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1TB #242-9077
Chassis Mounted Vacuum
PART IV - TECHNICAL SPECIFICATIONS / SCOPE OF SERVICES
CHASSIS MOUNTED VACUUM — JET RODDER SEWER CLEANER
BIDDER TO COMPLETE ALL BLANKS
MAKE BID:
MODEL BID:
1. SCOPE:
This specification covers the performance requirements for a chassis mounted vacuum -•
jet rodder type sewer cleaner. This high pressure sewer cleaner shall be designed for the
removal of sand, stones, bottles, cans, grease, sludge and other debris commonly found
in sanitary sewers and / or storm drains. The equipment shall remove these materials by
flushing with high pressure water provided from an onboard water supply and high
pressure pump. The high pressure water pump shall be hydraulically driven with the
chassis mounted engine as the power source.
The equipment provided includes a vacuum system also powered by the chassis
mounted engine. The vacuum provides for the simultaneous removal of the debris
flushed to the man hole by the high pressure water (Jet Rodder) system. The equipment
provides an enclosed sealed body for the storage of the collected debris.
The machine provided must be capable of being operated by one person with all
operating controls for the high pressure water, hose reel and vacuum located at the front
of the machine.
The make and model proposed for use by the City must have been in production for a
minimum of 5 years. Minor design changes during the past 5 years will not have an
impact on this requirement.
Bidder must demonstrate that it is a parts stocking dealer and operates a full service
facility.
2. TRUCK CHASSIS REQUIREMENTS:
2.1 The equipment proposed must utilize a commercially available,
current production truck chassis. Comply (Y/N):
2.2 Make and model of truck chassis bid
Make:
Model:
2.3 Factory installed air conditioning. Comply (Y/N):
2.4 Diesel engine minimum 375HP Comply (Y/N):
2.5 Make and model of diesel engine bid. Make:
Model:
2.6Automatic transmission: Minimum 5 speed;
Allison RDS-3500P (or equal). Wide ratio. Comply (Y/N):
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ITB #242-9077 Chassis Mounted Vacuum
2.7 State Make & Model of transmission bid Make:
(If Allison not bid) Model:
2.8 Electric back up alarm provided.
2.9 Front & Rear Tow Hooks
2.10 Mud Flaps (NO ADVERTISING); mounted on
Spring type hangers.
2.11 Cab painted manufacturer's standard clearcoat white.
3.0 DEBRIS COLLECTION BODY:
3.1 The body shall be cylindrical for maximum strength and
have a minimum liquid capacity of 14 cubic yards.
3.2 Body unit bid must be current production model.
3.2 The body shall have a rear door that is hinged at the top
and is equipped with a replaceable, durable neoprene seal
to prevent leakage. The door shall be hydraulically latched
and open when the debris body is raised. For safety
reasons the operator shall not be required to manually
unlatch the door.
3.3 The body shall be supplied with a load level indicator to
show when the body is loaded to capacity. The rear door
shall be equipped with a body drain hose which allows the
operator to drain off excess liquids while retaining solids.
3.3 Debris body shall be capable of dumping by raising the
body to a 50 degree angle using a forward mounted double
acting hydraulic cylinder.
3.4
3.5
3.6
The dump controls and accessory controls shall be placed
at a central curbside location behind the cab of the truck.
The debris body shall be equipped with an integral splash
guard to protect the rear of the truck during dumping.
Comply (YIN):
Comply (YIN): —
Comply (Y/N):
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Sludge System — A 4" sludge system shall be mounted on the
rear door to decant waste from the debris body. System includes
an enlarged hydraulic motor driven pump head. Controls to operate
the pump shall be located at the driver's side hydraulic control bank .
Necessary adapters are included for flange mounting the pump to
the rear tailgate. Pump system must have the capacity of 1200 gpm
while simultaneously vacuuming and unloading. An isolation valve
must be included to prevent debris from entering the sludge pump
when not in use.
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Comply (Y/N):
ITB #242-9077 Chassis Mounted Vacuum
3.7 Equipment package must include a body washout or debris
clean out provision. Comply (Y/N): ,
4.0 WATER TANKS:
4.1 Water tank capacity 1500 gallons (Min.) Comply (YIN):
4.2 Water tanks constructed from stainless steel, aluminum
or polyethylene and require no coatings of any kind. The
tanks must be easily patched or repaired. Comply (Y/N):
4.3 The water tank must be mounted on the chassis so the
weight is properly distributed in compliance with FDOT
requirements and vehicle GVW rating. Comply (Y/N):
4.4 The water tank must be equipped with an anti siphon
device and 25 feet of hydrant fill hose and fittings. A water
level sight gauge must also be provided. Comply (Y/N):
4.5 Water tanks must be equipped with the plumbing and
valving for a continuous fill while the water pump is in
operation. Comply (Y/N):
4.6 The water tanks must be supplied with a "Y" pattern
stainless steel strainer to filter the water before it enters
the tank. Comply (Y/N):
4.7 The water tanks must carry a 10 year (Minimum) warranty
against corrosion or cracking. Comply (YIN):
5.0VACUUM SYSTEM:
5.1 Vacuum must be provided by a positive displacement
(e.g. Roots) type blower. The blower capacity must be a
minimum of 3600 cfm @ 0" Hg inlet pressure and 3150 cfm
@ 15" Hg vacuum at 2080 RPM.
5.2 Warranty on blower must be 6000 hour (Min.)
5.3 Blower must be protected by 2 vacuum relief valves set
at 15" Hg.
6.0VACUUM SYSTEM DRIVE:
6.1 The blower must be powered by the chassis engine and
driven through a helical gear transmission/ transfer case
or hydrostatic motor.
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JTB #242-9077 Chassis Mounted Vacuum
6.2 The transmission drive shaft or hydraulic motor must attach
directly to the blower shaft without the use of belts.
6.3 The blower must be equipped with an exhaust silencer.
Comply (Y/N):
Comply (Y/N):
6,4 The blower must use a filtration system consisting of two stainless
steel ball float shut offs and a fine mesh micro screen strainer.Comply (YIN):
6.5 Equipment must include any optional filtration system recommended
for severe service applications. Comply (Y/N):
7.OVACUUM SYSTEM PICK UP HOSE:
7.1 System designed for front end or rear end work operation with
hose mounted and stored for use at the proper location. Comply (Y/N):
7.2 All connections between the debris body and vacuum systems will
be of the self adjusting pressure fitting type. Comply (Y/N):
7.3 All hose and tubes must be 8" ID The upper debris tube must use
an anchored steel tube for additional life. Comply (Y/N):
7.4 The lift, swing and extension movements must be accomplished by
hydraulically actuated means. The boom must rotate a minimum
of 180 degrees and extend a minimum of 8 feet. Comply (Y/N):
7.5 A vacuum relief valve must be installed on the boom and controlled
from the remote pendant for the boom. This valve must allow the
operator to maintain vacuum in the debris tank while the boom
is submerged.
7.6 The boom must be hydraulically driven up, down, left, right in and
out directions. Boom must be controllable via a remote push button
pendant and a joy stick control at the hose reel.
7.7 A cab protection device independent of the cab must be provided
to protect the cab.
7.8 Pipe extensions must be provided to allow the operator to clean to
depths of 20 feet, This will include a 6"6" catch basin nozzle with
a steel reinforced tip. Pipe must include sufficient adjustable over
center quick clamps to join the aluminum flanged end pipe.
8.OHIGH PRESURE WATER PUMP:
8.1 The high pressure water pump must be hydraulically operated
directly from a hydraulic pump without the use of belts.
8.2 The hydraulic flow to drive the water pump must be provided by
a hydraulic pump driven by the truck engine.
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!TB #242-9077 Chassis Mounted Vacuum
8.3 The in -cab control shall engage the hydraulic pump but not the
water pump. Water pump must be capable of being engaged or
disengaged from the driving mechanism to the front control panel.
The flow control must be variable from 60 gpm to 100 gpm. The
change in flow will require nothing more than a move of a lever and
the change of a nozzle. Systems with less than a 1" rodder
hose requiring a hose change and /or pump configuration change
are not acceptable. Comply (Y/N): _
8.4 The rated design capacity of the high pressure water pump must
be 100 gpm at 2500 psi. Comply (Y/N):
8.5 The hydraulic pump and water pump must be sized to allow the
water system to operate with 100 gpm at 2000 psi continuous duty,
rated at the hose reel. Comply (YIN):
8,6 The high pressure water pump must be capable of being run dry
at normal operating pressure for 30 minutes and sustain no
permanent damage.
Comply (Y/N):
8.7 The water pump must deliver maximum water pressure and flow
while achieving maximum vacuum. The water pump must operate
independent of the vacuum system. Comply (Y/N): _
8.8 The water pump must deliver a pulsating water effect to clean
obstructions. The water system must be equipped with an
accumulator to allow a steady stream when necessary.
Comply (YIN):
8.9 A warning light must be provided to indicate when the design
pressure has been exceeded. Comply (Y/N):
9.0 FRONT MOUNTED HOSE REEL:
9.1 A hose reel assembly mounted on a independent frame is to be
mounted to the front of the chassis frame. Comply (Y/N):
9.2 Hose reel manufactured from'/4" spun steel for added structural strength.
This spun steel requires no internal or external reinforcement. Comply (Y/N):
9.3 Hose reel constructed to telescope 15" forward hydraulically and
provide full access to the chassis engine and rotate 270 degrees
within the limitations of the chassis width. Comply (Y/N): _
9.4 Hose reel capacity of 600 feet of 1" ID sewer hose (included). Comply (YIN):
9.5 Hose reel driven via hydraulic motor. The motor capable of
controlling the reel speed and forward or reverse rotation. Hose
reel must have one inch rotating swivel joint that is adjustable
and has serviceable seals on the inlet line to provide free rotation
of the hose reel.
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Comply (YIN):
ITB #242-9077 Chassis Mounted Vacuum
9.6 Hose reel must be equipped with a power driven hose wind guide
which guides the sewer cleaning hose both on and off the reel
when retracting or feeding out. The power driven hose guide must
be adjustable for work at different angles. Comply (YIN):
9.7 All operating controls for the hose reel located on the hose reel. Comply (Y/N):
10.0 HYDRAULIC SYSTEM:
10.1 A cut off valve must be provided on the out let port to prevent loss
of hydraulic fluid when changing the filter.
10.0 The entire control system must be located immediately behind the
chassis / cab and positioned no higher than 48" from ground level
for safety and ease of maintenance.
11.0 HANDHELD WAND - MANHOLE CLEANING SYSTEM:
11.1 The high pressure water pump is to be utilized to supply 20 gpm
at 600 psi (equipped with pressure relief for operator protection)
to a handheld cleaning wand.
11.2 The hand held cleaning wand will be supplied with 25 feet of/°
wire reinforced hose. The wand and hose must be provided with
quick connect type fittings.
11.3 The hand held wand must include a midship mounted quick coupler
that allows the operator to deliver water to the hose used to clean
out the inside of the body. The nozzle on the wand should permit
a variable flow pattern from a fine mist to a steady stream. Comply (Y/N):
12.0 ELECTRICAL:
12.1 The entire electrical system must be vapor sealed to eliminate
moisture damage according to NEMA4 (National Electrical
Manufacturers Association) Standards.
Comply (Y/N):
Comply (YIN):
Comply (Y/N):
Comply (YIN): _
Comply (YIN): ,
12.2 All electrical connections & splices fully enclosed; no exposed
wires or terminals. Comply (Y/N):
12.3 All light bulbs shock mounted to eliminate premature bulb failure. Comply (Y/N):
12.4 All wiring color coded and run sealed in terminal boxes. Comply (YIN):
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ITB #242-9077 Chassis Mounted Vacuum
13.0 CONTROL PANEL:
13.1 All boom functions and hose reel function controls must use
joy stick design and must be constructed of aluminum or
stainless steel. Comply (Y/N):
13.2 The front mounted control panel must be mounted on the hose
reel assembly. The control panel housing must be a completely
sealed unit. All electrical wiring must pass through waterproof
fittings when entering or exiting the control panel. Toggle switches
must be rubber booted and water proof. Comply (Y/N):
14.0 TOOL BOXES. PANELS AND SHROUDS:
14.1 A single tool box mounted on the road side and curb side of the
chassis. The toolbox must be long enough to provide adequate
storage for long handled tools such as shovels, scrapers, brooms,
etc. Tool boxes must be hinged with greaseable hinges. Comply (Y/N):
14.2 Dimensions of the tool boxes are 16"H X 14" D X 10' L . Comply (Y/N):
14.3 A folding tube storage rack must be provided to carry three 8"
diameter vacuum tubes. Comply (Y/N):
14.4 If required, a power deck shroud (constructed from 14 gauge
steel) must be provided with dual doors on each side. The
shroud must be mounted to the unit using springs (not welds)
to prevent premature cracking from vibration. Comply (Y/N):
14.5 The shroud doors must be provided with door holders to secure
them in the open position. Comply (Y/N):
14.6 The tool box doors must be provided with door holders to secure
them in the open position. Comply (YIN):
15.0 ACCESSORIES:
15.1 One 15 degree and one 35 degree radial bullet nozzle. Comply (Y/N): .
15.2 One top manhole roller. Comply (YIN):
15.3 One Black leader hose (1" X 10'). Comply (Y/N):
15.4 One tiger tail hose protector and rope. Comply (Y/N):
15.5 Two water strainer elements (additional). Comply (Y/N):
15.6 One tank top strainer basket for water tank. Comply (Y/N):
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/TB #242-9477 Chassis Mounted Vacuum
16.0 VACUUM TUBING:
16,1 Twenty feet of vacuum tubing consisting of :
One (1) 8" Dia. X 8" section aluminum with steel ends.
One (1) 8" Dia. X 5" section aluminum with steel ends,
One (1) 8" Dia. X 4" section aluminum with steel ends.
One (1) 8" Dia. X 3" section aluminum with steel ends.
16.1
16.2
16.3
Five (5) 8" diameter tube clamps.
One (1) fluidizer tube.
One (1) 8" diameter operator safety tube handle.
17 LIGHTING:
17.1 All lighting must be DOT and FLDOT requirements.
17.2 Rear mounted directional arrow board with controls
inside the cab.
17.3 One amber strobe light above the cab.
17.4 One amber strobe light on top and at the rear of the debris tank.
17.5 One hand held spotlight with 25 foot cord.
17.6 Dual work lights on the rear.
17.7 Dual work lights mounted on the boom with retractable reel.
17.8 Limb guards supplied to protect the strobe / beacon lights.
18.0 MANUALS & TRAINING:
18.1 Two sets of Operations and Maintenance manuals must be
provided with each unit.
18.2 Bidder must provide personnel training covering the full operation
and maintenance of the unit provided.
19.0 PAINTING
19.1 Prior to painting the entire module must be cleaned to remove
any residual grease or scale. Prime coat with suitable primer
and then finish coat with DuPont acrylic enamel Centari #5000,
color V0306M Container Blue. Undercoat entire understructure.
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Comply (Y/N): _
Comply (YIN):
Comply (Y/N):
Comply (Y/N):
Comply (Y/N):
Comply (Y/N): _
Comply (Y/N): _
Comply (Y/N):
Comply (Y/N): _
Comply (Y/N):
Comply (Y/N): _
Comply (Y/N):
Comply (Y/N):
Comply (Y/N): _
Comply (YIN):
ITB #242-9077 Chassis Mounted Vacuum
20.0 WARRANTY:
20.1 The entire unit must carry a three (3) year warranty. Comply (Y/N): _
20.2 If standard warranty is Tess than 3 years, state warranty policy
and cost of extended warranty if available. Comply (Y/N): _
20.3 Water tanks must carry ten (10) year warranty against rust
through, cracking or deformation. Comply (Y/N):
20,4 If standard tank warranty is less than 10 years, state warranty
policy and cost of extended warranty if available. Comply (Y/N): _
21.0 REQUIRED DOCUMENTATION:
21.1 Manufacturer's certificate of origin.
21.2 Manufacturer's statement of exact warranty.
21.3 Application for title (DMV Form 82040).
21.4 Factory line production (broadcast) sheet or chart.
21.5 Two (2) lubrication charts.
21.6 Provide estimated weight per axle and a statement that the
completed unit will comply with the State of Florida DMV
rules and regulations. Comply (Y/N): --
State front axle weight: lbs.
State rear axle weight: lbs.
Gross vehicle weight: Ibs.(Fully Loaded).
NOTE: BIDDER MUST PROVIDE ALL LITERATURE AND SPECIFICATIONS OF UNIT
BEING BID.
Comply (Y/N):
Comply (YIN):
Comply (Y/N): --
Comply (Y/N):
Comply (Y/N):
PART V - REQUIREMENTS OF THE PROPOSAL
ELIGIBILITY
To be eligible to respond to this ITB, the proposing firm must demonstrate that they, or the principals
assigned to the project, have successfully completed services, similar to those specified in the
Scope of Services section of this ITB, to at least one entity similar in size and complexity to the City
of Fort Lauderdale.
SUBMITTAL REQUIREMENTS
All proposals must be submitted in a sealed package with the ITB number, due and open date, and
ITB title clearly marked on the outside. If more than one package is submitted they should be
marked 1 of 2, etc.
All proposals must be received in the Purchasing Division, Room 619, 6th floor, City Hall, 100 North
Andrews Avenue, Fort Lauderdale, Florida, 33301 prior to 2:00 pm on the date specified in the
SCHEDULE Section of this ITB.
The proposal shall be signed by a representative who is authorized to contractually bind the
Contractor.
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ITB #242-9077 Chassis Mounted Vacuum
PART VI PRICE LIST / COST PROPOSAL
Bidder's Name (company's legal name):
Bidder's Representative:
Bidder agrees to supply the products or services at the prices bid below in accordance with the terms,
conditions, and specifications contained in this ITB. Any deviations or exceptions must be explained in
full on a separate sheet and must accompany the bid.
Pricing MUST be on this page, include delivery - quoted FOB: Destination.
Item Quantity Description Total Price
1. 1.EA Chassis Mounted Vacuum / Jet Rodder $
Make Bid Model Bid
Warranty Offered:
Discount offered if City purchases above items with the City's P-card (VISA).
Discount offered % deducted from above cost for EACH.
This discount shall be considered by the City in determining the low, responsive, responsible bidder, if
the City chooses to make the purchase using the City's P-card.
(See paragraph 17 of Special Conditions)
Have you included an original and 1 copy of your bid response? _Yes No
Authorized Signature
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!TB #242-9077 Chassis Mounted Vacuum
PART VII QUESTIONNAIRE
Prior Experience:
Number of years experience the proposer has had in providing similar services:
years
List all clients for whom you have provided similar services in the last three years. Provide
agency name, address, telephone number, contact person, and date service was provided. If
services provided differs from the one presented in your proposal, please delineate such
differences.
Lawsuits (any) pending or completed involving the corporation, partnership or individuals with
more than ten percent (10%) interest:
a.List all pending lawsuits which are concerned directly with the staff or part of your
organization proposed for the contract:
b.list all judgments from lawsuits in the last 5 years which are concerned directly with the staff
or Part of your organization proposed for the contract.
PROPOSER, PLEASE INSURE THAT YOU HAVE SIGNED THE SIGNATURE PAGE OF
THIS PROPOSAL. OMISSION OF A SIGNATURE ON THAT PAGE MAY RESULT IN
REJECTION OF YOUR PROPOSAL
COMPLETE AND RETURN THE REQUIRED NUMBER OF PROPOSAL PAGES AND
ATTACHMENTS.
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