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HomeMy WebLinkAboutmemo1CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: FROM Joe Arriola Chief Administrator/City Manager ., y• nn ' . rcos, Dir for hief Procu - ent fficer DATE : March 14, 2005 FILE SUBJECT : Acquisition of Motorola Portable Radios with Smartnet, and Accessories REFERENCES: ENCLOSURES: An investigation was conducted by staff to determine whether Motorola, Inc., a Non-Minority/Non-Local vendor located at 789 International Parkway, Sunrise, Fl 33325, is the sole source provider of XTS1500 and XTS5000 portable radios and accessories, for the Department of Public Works. According to the Department of Public Works, it is seeking to procure eighteen (18) XTS1500 and two (2) XTS5000 portable radios with the Smartnet software, and accessories. These radios are needed to provide its Operations personnel in the field with radios and accessories that would strengthen its readiness and response, and ensure effective communications within the City, and between local and interagency organizations. Pursuant to Resolutions 99-222 and 02-1167, the City had previously determined the acquisition of various portable radios from Motorola, Inc. was a sole source. These radios with the Smartnet software will work in conjunction with the City's Trunked Smartnet Radio system, which requires the utilization of Motorola's radios with the proprietary Smartnet software. It has been determined that Motorola, Inc. ("Motorola") is the sole manufacturer of the City's existing 800 MHz radio system, which was acquired by the City via a sole source finding. The engineering, original design and installation of the system was executed by Motorola, and the operating and maintenance software (SMARTNET) for the system is proprietary to Motorola, Inc. Motorola, Inc., due to the proprietary nature of their trunking technology, is also the sole source provider of the XTS 1500 and XTS5000 portable radios with Smartnet software, and accessories. Accordingly, I am recommending that the requirements for competitive bidding be waived, and these findings be approved: Motorola, Inc., is the sole source provider of the Motorola XTS1500 and the XTS5000 Portable Radios with the Smartnet software, and accessories, for the Department of Public Works. Funding, in an amount not to exceed $3 ,246.00, is . vai ble from e U ban Areas Security Initiative ("UASI") Grant Program II, Project No. 1 0 111, Acco de,No. 28 1 ' 10.6. 40. APPROVED BY: Joe Arrio Chief inistratorlCity Manager JA/LMH/GM/PEB DATE: t i 21 2005