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HomeMy WebLinkAboutsubmitting a responseCity of Miami, Florida RFQ #02-03-163 5.0. INSTRUCTIONS FOR SUBMITTING A RESPONSE The following information and documents are required to be provided with Proposer's Response to this RFQ. Failure to do so may deem your proposal non -responsive. 5.1 Submission Requirements The following documents must be submitted as part of the Response to this RFQ: Separate submittal packaaes shall be submitted for each project and shall clearly indicate the project for which it is being submitted. Each submittal must contain the following documents, each fully completed, and signed as required. Submittals which do not include all required documentation, or are not submitted in the required format, or do not have the appropriate signatures on each document, may be deemed to be non- responsive. Non -responsive submittals will receive no further consideration. A. CONTENTS OF QUALIFICATION STATEMENT 1. Table of Contents The table of contents should outline in sequential order the major areas of the submittal, including enclosures. All pages must be consecutively numbered and correspond to the Table of Contents. 2. Proposal Letter Provide a Letter on Interest indicating the specific project(s) for which the firm is applying. Provide a narrative which addresses the scope of work, the proposed approach to the work, and any other information called for by the RFQ. 3. Qualifications of the Firm Indicate the firm's number of years of experience in providing architectural, engineering and or landscape architectural professional services. Licenses and any other pertinent information shall be submitted. The minimum qualification requirements for this RFQ are described below. Respondents must submit the Proposer's Qualification Statement and Standard Form 254 for each project and provide any other documentation which demonstrates their ability to satisfy ail of the minimum qualification requirements. Submittals which do not contain such documentation may be deemed non- responsive. 4. Qualifications of the Proiect Team Respondents must submit the , ��'�gt Qualification Statement and Standard Form 255 for each project. List the members of the project team. Provide a list of the personnel to be used on each project and their qualifications. A brief resume including education, experience, licenses and any other pertinent information shall be included for each team member, for each project, including sub -consultants to be assigned to each project. Provide any other documentation which demonstrates their ability to satisfy 27 City of Miami, Florida RFQ #02-03-163 all of the minimum qualification requirements. Submittals which do not contain such documentation may be deemed non -responsive. 5. Proiect Manager's Experience: Provide a comprehensive summary of the experience and qualifications of the individual(s) who will be selected to serve as the project managers for the City. Individuals MUST have a minimum of five (5) years' experience in architectural, engineering or landscape architectural services, and have served as project manager/construction manager on similar projects on a minimum of three previous occasions. 6. Previous Similar Protects: A list of similar projects must be submitted. Information should include: * Client Name, address, phone number. * Description of work. * Year the project was completed. * Total of fees paid to firm. * Total cost of the construction, estimated and actual. 7. Minority/Women Participation For Proposers seeking M/WBE consideration in the evaluation process, proposers must be certified by the City of Miami, State of Florida, Miami - Dade County School Board or Miami -Dade County as an M/WBE prior to, proposal submission date. Additionally, the following documents must be submitted with Proposal, if applicable: • City of Miami Minority/Business Affairs Registration Affidavit or an Affidavit from one of the above listed entities 8. Local Preference • Complete the attached Local Office Location Affidavit. • Provide location from which the Consultant will be based to perform the work. 9. Acknowledgment of Addenda and Respondent Information Forms (Section 6) "RFQ Response Forms" (see check list). Any firm(s) involved in a joint venture in its Proposal will be evaluated individually, as each firm of the joint venture would have to stand on its own merits. Proposer must clearly reflect in its Proposal any Sub -Consultants proposed to be utilized, and provide for the sub -consultant the same information required of Consultant. The City retains the right to accept or reject any Sub -Consultants proposed. Throughout this RFQ, the phrases "must" and "shall" will denote mandatory requirements. Any Proposer's proposed system that does not meet the mandatory requirements is subject to immediate disqualification. 28 City of Miami, Florida RFQ #02-03-183 When responding to this RFQ, all Proposers shall adhere to the guidelines defined below. Any and all Responses that do not follow the prescribed format are subject to immediate disqualification. A. Completed Response forms, including all required forms included with this RFQ. Refer to Checklist(s) for guidance on the information and documentation to be provided with Response. B. Copy of Current City / County Occupational License(s), where applicable C. Additional forms and Acknowledgments • Proposers shall complete and submit as part of its Proposal all of the following forms and/or documents: • 6.1 RFQ Information Form • 6.2 Certificate of Authority • 6.3 Insurance Requirements • 6.4 Local Office Location Affidavit • 6.5 Debarment and Suspension Certificate • 6.6 Statement of Compliance with Ordinance 10032 • 6.7 Copy of Proposer's Occupational License • 6.8 Proof of current Miami M/WBE Certification, if applicable • 6.9 Conflict of Interest, if applicable • 6.10 Complete Proposal, including all required documentation Licenses, etc. FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY DISQUALIFY PROPOSER. 29 City of Miami, Florida RFQ #02-03-183 5.2. Response Format One (1) original and nine (9) bound copies, for eachprotect of your complete response to this RFQ must be delivered to: Ms. Priscilla A. Thompson, City Clerk City of Miami Office of the City Clerk 3500 Pan American Drive First Floor Miami, Florida 33133 Responses must be clearly marked on the outside of the package referencing RFQ NO. 02-03-163, ARCHITECTURAL, ENGINEERING, LANDSCAPE ARCHITECTURAL AND SURVEYING SERVICES FOR SPECIFIC CAPITAL PROJECTS AND FOR MISCELLANEOUS CONTINUING SERVICE CONTRACTS. Responses received after the date and time stated in the RFQ will not be accepted and shall be returned unopened to Proposer. Responses received at any other location than the aforementioned or after the Proposal submission date and time shall be deemed non -responsive. Responses should be signed by an official authorized to bind the Proposer to the provisions given in the Proposal. Responses are to remain valid for at least 180 days. Upon award of a Contract, the contents of the Proposal of the Successful Proposer(s) may be included as part of the Contract, at the City's discretion. Proposers must provide a response to each issue. Responses should be prepared in a concise manner with an emphasis on completeness and clarity. 30