The URL can be used to link to this page

Home My WebLink Aboutproject management services' Sent By: URS; 305 884 8900 ; Feb-214 14:15; Page 2 CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139 MIC:\ cl.mismI-beach.A.us Image Not Av:iihiNG PROCUREMENT DIVISION 7851 Telephtme (305) 573.7490 Facsimile (305) 673- REQUEST FOR QUAiIFICATIONS (RFQ) NUMBER 111-99/00 PROGRAM MANAGEMENT SERVICES TO MANAGE CONSTRUCTION PROJECTS FOR FACILITIES AND PARKS RESPONSES MUST BE RECEIVED NO LATER THAN JULY Z. 2000 AT 3:00 AT THE FOLLOWING ADDRESS: City of Miami Beach City Hall Procurement Division, Third Floor 1700 Convention Center Drive Miami Beach, F133139 Fax: (305) 673-7851 1 Sent By: ORS; • 305 B84 8900 ; Feb-2 14:15; Page 3 C:IWindows\TEMP11 11-9900.wpd CITY OF MIAMI 13EACH 1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139 httOlarniami•basch.fl,us PROCUREMENT DIVISION 7801 amacatancE Request for Qualifications (RFQ) NO. 111-99/00 Image Ni . Telephone (30E) 673.7400 Facsimile (306) 673- • PROGRAM MANAGEMENT SERVICES TO MANAGE CONSTRUCTION PROJECTS FOR FACILITIES AND PARKS Scope of Service -,The services required will include overall program management services, including the administration and management of the overall capital spending program, including all the underground and streetscape projects planned to be completed for the City. The selected firm will be responsible for working in cooperation with officials of the City and with the City's consulting engineers and/or architects to supervise and administer the construction of assigned projects, and will be responsible for overall program management. The firm will advise the City an the most effective way to implement the overall program. Sealed qualifications will be received until 3"00,p.m, qn July 28, 200Q, at the following address: City of Miami Beach, City Ball - Procurement Division, Third Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139. Any response received a#ler 3:00 p.m. on July 28, 2000 at 3:00 p.m_, will be returned to the proposer unopened. The responsibility for submitting qualifications before the stated time and date is solely strictly the responsibility of the proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. A Pre -Qualification Conference is scheduled for July 14, 2000 at 10:00 a.m. at the following address: RFQ 111-99/00 June 29, 2000 2 `sent By: URS; i 305 884 8900 ; Feb-2414 14:16; Page 4 City of Miami Beseh, City Hall - City Manager's Office, Fourth Floor Large Conference Room; 1700 Convention Center Drive, Miami Beach, Florida. The RFQ package is available by calling DernandStar,com at (407) 975-3227 and requesting Document #1113. The City of Miami Beach, may at its sole and absolute discretion, reject any and all, or parts of any and all, responses; re -advertise this RFQ; postpone or cancel, at any time, this RFQ process; or waive any irregularities in the RFQ or in the responses received as a result of this RFQ, as deemed in the best interest of the City of Miami Beach. You are hereby advised that this RFQ is subject to the "Cone of Silence, " in accordance with ; Ordinance 99-3164. Requests for additional information or clarifications must be submitted in•ivriting to my attention, and may be forwarded via facsimile to: 305-673-7851. Thank you, Gus Lopez, CPPO Procurement Director RFQ 111-99/00 June 29, 2000 3 Sent By: URB; • 305 884 8900 ; Feb-214 14:16; Page 5 NOTICE TO PROSPECTIVE PROPOSERS RFQ NO: 111.99/00 DATE: June 29, 2000 PROGRAM MANAGEMENT SERVICES TO MANAGE CONSTRUCTION PROJECTS WITHIN THE NO RESPONSE. If you are not submitting a response at this time, please detach this sheet from the RFQ documents, complete the information requested, and return to the address listed above. NO BID SUI3M1TI'ED FOR REASON(S) CHECKED AND/OR INDICATED: • • Our company does not handle this type of service. We cannot meet the scope of work. Our company is simply not interested in submitting a proposal at this time. Due to prior commitments, I was unable to attend pre -proposal meeting. OTHER. (Please specify) RFQ 111-99/00 June 29, 2000 4 Sent By: URS; 305 884 8900 ; Feb-244 14:16; Page 8 We do • do not • want to be retained on your mailing list for future projects for this type of service. Signature: Title: Company: Note: Failure to respond, either by submitting a proposal a this completed form, may result in your company being removed from the City's bid list. TABLE OF CONTENTS Fut 1. OVERVIEW AND QUALIFICATION PROCEDURES 6-11 II. SCOPE OF SERVICES 12-13 III. QUALIFICATION STATEMENT FORMAT 14-15 IV, EVALUATION/SELECTION PROCESS; CRITERIA FOR EVALUATION 16-17 RFQ 111-99/00 June 29, 2000 5 Sent By: URS; 305 884 8900 ; Feb-2 14:16; Page 7 V. GENERAL PROVISIONS 18-19 VI. SPECIAL TERMS AND CONDITIONS 20 VII. QUALIFICATION DOCUMENTS TO BE COMPLETED AND 21-26 RETURNED TO THE: CITY VIII. ATTACHMENTS 27 $nClQN)-QV?1IVIEWAND QUALIFICATIONS PRQCED S: A. INTRODUCTION/BACKGROUND The City of Miami Beach corisists of approximately seven (7) square miles of area, with a population approaching 100,000 persons. The City has undergone a major revitalization of the activities of the private sector in the past two decades. The City now plans to undertake an extensive program of capital improvements and municipal infrastructure replacement over the next seven (7) years, funded through the issuance of a combination of revenueand general obligation bonds, added to the City's on -going capital improvement projects funded through General Fund, Redevelopment Agency, Federal CDBG, Grams and other funding sources. The total scope of these capital improvements will approach $500 Million during this period. The City wishes to manage this massive spending program effectively, and is therefore seeking several experienced and qualified professional firms to assist with the coordination and administration of components of this program. This Request far Qualifications is being issued to obtain qualifications of professional ferns with the RFQ 111-99/00 June 29, 2000 6 Sent By: URS; 305 884 8900 ; Feb-204 14:16; Page B capability and experience to manage City -funded construction facilities projects for the city, including the renovation of fire station no. 4, extensive renovation of the facilities at the public works yard, certain complex park renovation projects and renovation of other city- ownded buildings as assigned. The City plans to ask the selected Program Management firm to administer projects with capital cost in excess of $500,000. However, not all projects above this level will necessarily be offered to the Program Manager; in addition, at the option of the City, the Program Manager may be asked to manage some projects with a lower capital cost. The scope end duration of an individual project may range from 60 days to multiple years, however the full capital development program is expected to require from five to seven years. B. RFQ TIMETABLE The anticipated schedule for this RFQ and contract approval is as follows: RFQ issued Deadline for receipt of questions Pre -Qualification Conference Deadline for receipt of responses Evaluation process Rcc:urnmcndation to City Coirunissiori Negotiations Contract Award Projected contract start date June 29, 2000 July 21, 2000 July 14, 2000 at 10:00 a.m. July 28, 2000 at 3:00 p.rn. Week of August 7, 2000 September 13, 2000 September 18 - 19, 2000 September 27, 2000 October 1, 2000 C. QUALIFICATION STATEMENT SUBMISSION An origin] and ten copies of complete responses must be received by July 28, 2000 at 3:00 p.m., and will be opened on that day at that time. The original and all copies must be submitted to the RFQ I I 1-99/00 June 29, 2000 7 sent By: URS; • 305 884 8900 ; Feb-2 14:16; Page 9 Procurement Division in a sealed envelope or container stating on the outside, the respondent's name, address, telephone number, RFQ number, title, and due date. The responsibility for submitting a response to this RFQ to the Procurement Division on or before the • stated time and date will be solely end strictly that of the respondent. The City will in no way be responsible for delays caused• by the U.S. Post Office or caused by any other entity or by any occurrence. Responses received after the RFQ• due date and time are late and will not be considered. D. PRE-QUALIFJCATION CONFERENCE A pre -qualification conference is scheduled on June 22, 2000, at 10:00 A.M. at the following address: City Hail City Manager's Office Fourth Floor Large Conference Room 1700 Convention Drive Miami Beach, Florida 33319 E. CONTACT PERSON/ADD1TIONAL INFORMAT1ON/ADDENDA The contact person for this RFQ is Gus Lopez, CPPO, Procurement Director. M.r. Lopez may be reached by Phone: 305-673-7495; Fax: 305-673-7851;1W-mail: guslopez@ci.miAmi-beach.fl.us. Respondents are advised that from the date of release of this RFQ until award of the contract, no 'contact with City personnel related to this RFQ isperrnitted, except as authorized by the contact person, Any such unauthorized contact may result in the disqualification of the respondent's submittal, Requests for additional information or clarifications must be made In writing to the Procurement Director jo later than 4:00 p.m. on Julv a 2000, City will issue replies to inquiries and any other corrections or amendments it deems necessary in written addendum issued prior to the deadline for responding to the RFQ. Respondents should not rely on representations, statements, or explanations other than those made in this RFQ or in any RFQ 111-99/00 June 29, 2000 8 Sent By: 11R8; 305 884 8900 ; Feb-2114 14:17; Page 10 . addendum to this RFQ. Respondents are required to acknowledge the number of addenda received as part of their responses. The respondent should verify with the Procurement Division prior to submitting a response that all addendurns have been recefved. F. MODIFICATION/WITHDRAWALS OF SUBMITTALS A respondent may submit a modified response to replace ail or any portion of a previously submitted response up until the RFQ due date and time. Modifications received after the RFQ due date and time will not be considered. Responses shall be irrevocable until contract award unless withdrawn in writing prior to the RFQ due date or after the expiration of one -hundred twenty days from the opening of responses. Letters of withdrawal received after the RFQ due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. G, RFQ POaTPONEMENT/CANCELLATION/REJECTION The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, responses; re -advertise this RFQ; postpone or cancel, at any time, this RFQ process; or waive any irregularities in this RFQ or in the responses received as a result of this RFQ. H. COST INCURRED BY RESPONDENTS All expenses involved with the preparation and submission of responses to the City, or any work performed in connection therewith, shall be the sole responsibility of the respondent(s) and not be reimbursed by the City. ' I. VENDOR APPLICATION Prospective proposers should register with the DemandStar.com (the City's Vendor Database Management firm); this will facilitate the receipt of future notices of solicitations when they are issued. Potential proposers may contact DemandStar.com at (800) 711-1712 or register on-line at www.demandstar.comn. RFQ I1I-99/00 June 29, 2000 9 Sent By: URS; 305 884 8900 ; Feb•244 14:17; Page 11 3. EXCEPTIONS TO RFQ Respondents must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and outline what alternative is being offered_ The City, after completing evaluations, may accept or reject the exceptions. In cases in which exceptions are rejected, the City may require the respondent to tarnish the services originally described herein, or negotiate an alternative acceptable to the City. K. SUNSHINE LAW Respondents are hereby notified that all information submitted as part of a response to this RFQ will be available for public inspection attar opening of responses, in compliance with Chapter 286, Florida Statutes, known as the "Government in the Sunshine Law". L. NEGOTIATIONS The City may award a contract on the basis of initial offers received, without discussion, or may require respondents to give oral presentations based on their submittals. The City reserves the right to enter into negotiations with a selected respondent, and if the City and the selected respondent cannot negotiate a mutually acceptable contract, the City may terminate the negotiations and begin negotiations with the next selected respondent. This process may continue until a contract has been executed or all responses have been rejected. No respondent shall have any rights in the subject project or property or against the City arising from such negotiations. M. PROTEST PROCEDURE Respondents that are not selected may protest any recommendations for award by sending a fomtal protest letter to the Procurement Director, which letter must be received tro later than 5 calendar days Etter awa& by the Cliy Commission, The Procurement Director will notify the protester of the cost and time necessary for a written reply, and all costs accruing to an award challenge shall be assumed by the protester. Any protests received after S calendar days from contract award by the City Commission will not be considered, and the basis or bases for said protest shall be deemed to have been waived by the protester. N. RULES; REGULATIONS; LICENSING REQUIREMENTS RFQ 111-99/00 .tune 29, 2000 10 Sent By: URS; i 305 884 8900 ; Feb•24 14:17; Page 12 respondent from the City's vendor • list. Respondents are expected to be familiar with and comply with all Federal, State and local laws, ordinances, codes, and regulations that may in any way affect the services offered, including the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniform Guidelines, and all other EEO regulations and guidelines. Ignorance on the part.of the respondent will in no way relieve it from responsibility for compliance. O. DEFAULT Failure or refusal of a respondent to execute a contract upon award by the City Commission, or untimely withdrawal of a response before such award is made and approved, may result in forfeiture of that portion of any surety required as liquidated damages to the City; where surety is not required, such failure may result in a claim for damages by the City and may be grounds for removing the; p. CONFLICT OF INTEREST All respondents must disclose with their response the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, child) who is also an employee of the City of Miarni Beach. Further, all respondents must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (] 0%) percent or more in the respondent or any of its affiliates. No qualifying firm will be permitted to supervise or administer a project on which they are the designer, consultant or a sub -consultant.. Q. • RESPONDENT'S RESPONSIBILITY Before submitting a response, each respondent shall make all investigations and examinations necessary to ascertain all conditions and requirements affecting the full performance of the contract. ignorance of such conditions and requirements reslrlting from failure to make such investigations and examinations will not relieve the successful respondent from any obligation to comply with every detail and with all provisions and requirements of the contract documents, or will be accepted es a basis for any claim whatsoever for any monetary consideration on the part of the respondent. R. RELATION OF CITY It is the intent of the parties hereto that the successful respondent be legally considered as an independent contractor and that neither the respondent nor the respondent's employees and agents RFQ I ] 1-99/00 June 29, 2000 11 Sent By: URS; • 305 884 8900 ; Feb-2�41]4 14:17; Page 13 shall, under any circumstances, be considered employees or agents of the City. S. PUBLIC ENTITY CRIME A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public wort, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub -contractor, or consultant under a contract with a public entity , and may not transact business with any public entity in excess ofthe threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 44* The City announces that professional Program Management and/or Construction Administration services will be required from qualified firms. R. Q 111.99/00 June 29, 2000 12 Sent By: URS; • 305 884 8900 ; Feb-214 14:17; Page 14 The services required will include, but may not necessarily be limited to the following: overall program management services; including the administration and management of a segment of the overall capital spending program, including selected facilities projects for the city, including, but not limited to, renovation of Fire Station #4, certain complex park renovation projects and renovation of other City - owned buildings as assigned. The selected firm will work in cooperation with officials of the City and with the City's consulting engineers and/or architects to supervise and administer the construction of assigned projects, and will be responsible for overall program management of designated projects. The firm will advise the City on the most effective way to implement the overall capital spending program. The selected firm, in coordination with City staff, will coordinate the design, preparation of constriction documents, bidding and establishment of construction schedules. They will review,_:. construction bids, prepare monthly cash draw projections, monitor monthly construction -related expenditures and provide coordination between active construction projects in the same or adjacent areas. The selected firm will assist with the overall coordination of the City's programs with outside agencies, City Departments, and with private developers as required. The Program/Construction Manager will also assist in the development and implementation of the financial program for the projects. The Program/Construction Manager will assist the City in regard to public information end public meetings which may be required in relation to assigned construction projects. The Program/Construction Manager will provide overall coordination and management, including, but not limited to the following: advising as to the most effective method of contracting for the work, whether to use conventional "Low and Best Bid" procurement, or "Design -Build", or "Construction Manager -at -Risk", or a combination of these; the firm will also develop work plans, schedules and budgets, coordinate project design, procurement, contract negotiation and contract administration, visit jobsites regularly to monitor construction progress, provide value engineering throughout the project, review, monitor and approve payment requisitions from the contractor and consultant, monitor project funding, prepare financial projections as required, provide bimonthly progress reports and status information on the assigned project(s) to City officials, attend and address meetings with City officials, neighborhood groups, and private citizens concerning the project, respond to questions and concerns about the project at City Commission meetings, prepare Commission Memoranda, review plans and specifications, review and approve Requests for Change Orders, maintain files of all documentation and correspondence relating to the project in an orderly system which will be submitted to the City upon completion of the project(s), The firm will ensure compliance by all RFQ 111-99/00 June 29, 2000 13 Sent By: URS; 305 884 8900 ; Feb-24.14:18; Page 15/18 contractors with safety and affirmative action policies, review and monitor traffic plans and safeguard existing facilities during construction. Responsibilities will also include: full time or part time on -site supervision, scheduling, cost benefit studies/analysis of materials substitution (value engineering), information management, document control, construction contract management, claims avoidance/analysis, special inspections including all major construction trades, insuring handicapped accessibility, develop work plans, schedule and budget for assigned projects, coordinate project design, procurement, assist with contract negotiation and contract administration, visit the jobsite to monitor construction pmgress, review, monitor and approve payment requisitions from the contractor and consultant, monitor project funding, prepare financial projections as required, provide bimonthly progress reports and status information on the assigned project(s) to City officials, attend and address meetings with City officials, neighborhood groups, and private citizens concerning the project, respond to questions and concerns about the. _- project at City Commission meetings, prepare Commission Memoranda, review plants and specifications, review and approve Requests for Change Orders, maintain files of all documentation and correspondence relating to the project in an orderly system which will be submitted to the City upon completion of the project. The selected firm will ensure compliance by all contractors with safety and affirmative action policies, review and monitor traffic plans, and safeguard existing facilities during construction. Interested firms roust demonstrate program management and construction administration expertise based on the successful completion of a number of projects of substantial size and complexity for other governmental and/or private entities. The selected firm(s) will work in cooperation with City staff and with the City's consulting engineers and/or architects to supervise and administer the construction of assigned projects. If legal issues should arise relating to the project after completion, the selected firm will provide rocords, depositions and testimony about the project if necessary on a supplementary fee basis. Some or all of the following list of projects may be under the management of the selected firm Fire Station #2 Fire Station #4 loth Street Beachfront Auditorium/Beach Patrol Headquarters 12th Street Parking Garage Renovation 13th Street Parking Garage Renovation RFQ 111-99/00 June 29, 2000 14 Sent By: URS; • 305 884 8900 ; Feb-24 14:18; Page 18416 ii; ElectroWave Shuttle Shoreline / Seawall Rehabilitation Program North Shore Open Space Park North Shore Park & Youth Center Flamingo Park Lummus Park South Pointe Park Improvements ADA City -Wide Renovations Property Management Maintenance Facilities Restoration Public Works Maintenance Yard Facilities Restoration RFQ 11I-99/00 June 29, 2000 15