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Home My WebLink Aboutexhibit3Panel Review • • • Agreement Articles U.S. Department of Homeland Security Washington, D.C. 20531 AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Firefighter Safety program GRANTEE: City of Miami Department of Fire Rescue PROGRAM: Operations and Firefighter Safety AGREEMENT NUMBER: EMW-2004-FG-08448 AMENDMENT NUMBER: Article I Article II Article III Article IV Article V Article VI Article VII Article VIII Article IX Article X Article XI Article XII Article I - Project Description TABLE OF CONTENTS Project Description Grantee Concurrence Period of Performance Amount Awarded Requests for Advances or Reimbursements Budget Changes Financial Reporting Performance Reports DHS Officials Other Terms and Conditions General Provisions Audit Requirements The grantee shall perform the work described in the approved grant application's Program Narrative. That narrative is made a part of these grant agreement articles by reference. The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel against fire and fire -related hazards. After careful consideration, DHS has determined that the grantee's project, as detailed in submitted project narrative and budget information, submitted as part of the grantee's application (and considered part of this agreement by reference), was consistent with the program's purpose and worthy of award. As such, any material deviation from the approved program narrative must have prior written approval. Article 11 - Grantee Concurrence https://portal.fema.gov/fregrantljsp/fire_admin/awards/spec/view_award package.do?agre... 2/11/2005 Panel Review By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees .to abide by the terms and conditions of the grant as set forth in this document and the documents identified below. All documents submitted as part of the application are made a part of this agreement by reference. Article III - Period of Performance The period of performance shall be from 04-FEB-05 to 03-FEB-06. The grant funds are available to the grantee for obligation only during the period of performance of the grant award. The grantee is not authorized to incur new obligations after the expiration date unless the grantee has requested, and DHS has approved, a new expiration date. The grantee has 90 days after period of performance to incur costs associated with closeout or to pay for obligations incurred during period of performance. Award expenditures are for the purposes detailed in the approved grant application only. The grantee cannot transfer funds or assets purchased with grant funds to other agencies or departments without prior written approval from DHS. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following are the budgeted estimates for object classes for this grant (including Federal share plus grantee match): Personnel $0.00 —Fringe Benefits -- $0.4.0 Travel $0.00 Equipment $1,211,405.00 • Supplies $0,00 Contractual $19,489.00 Construction $0.00 Other $0.00 Indirect Charges $0.00 Total $1,230,894.00 • Article V - Requests for Advances or Reimbursements Grant payments under the Assistance to Firefighters Grant Program are made on an advance or reimbursable basis for immediate cash needs. When the grantee needs grant funds and has obtained a user account, the grantee fills out the on-line Request for Advance or Reimbursement. If the grantee has not obtained a user account, an account may be obtained by calling the help desk at 1-866-274-0960. Article VI - Budget Changes Generally, changes in the budget -line items are permitted, as long as the original program narrative is accomplished. The only exception to this provision is for grants where the Federal share is in excess of $100,000.00. In grants where the Federal share exceeds $100,000.00, the budgeted line items can be changed, but if the cumulative changes exceed ten (10) percent of the total budget, Changes must be pre -approved. Article VII - Financial Reporting The Request for Advance or Reimbursement mentioned above, will also be used for interim financial reporting purposes. At the end of the performance period, or upon completion of the grantee's program narrative, the grantee must complete, on-line, a final financial report that is required to close out the grant. The Financial Status Report, is due within 90 days after the end of the performance period. https://portal.fema. gov/firegrant/jsp/fire_admin/awards/spec/view_award_package.do?afire... 2/11/2005 Panel Review • 4111, Article VIII - Performance Reports The grantee must submit a semi-annual and a final performance report to DHS. The final performance report should provide a short narrative on what the grantee accomplished with the grant funds and any benefits derived there from. The semi-annual report is due six months after the award date. Article IX - DI -IS Officials Program Officer: Tom Harrington, Deputy Chief of the Grants Program Office, is the Program Officer for this grant program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. Grants Assistance Officer: Christine Torres, is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating,/administering, and executing all grant business matters. or J1 I Grants Management Branch POC Pamela Greene the point of contact for this grant award and shall be contacted for all financial and admi istrative grant busess matters. If you have any questions regarding your grant please call 202-646-4397. Article X - Other Terms and Conditions A. Pre -award costs directly applicable to the awarded grant are allowable if approved in writing by the DHS Program Office. Article XI - General Provisions The following are hereby incorporated into this agreement by reference: 44 CFR, Emergency Management and Assistance Part 7 Nondiscrimination in Federally -Assisted Programs Part 13 Uniform administrative requirements for grants and cooperative agreements to state and local governments Government -wide Debarment and Suspension (Non -procurement) Part 17 and Government -wide Requirements for Drug -free Workplace (Grants) Part 18 New Restrictions on Lobbying 31 CFR 205.6 Funding Techniques OMB Circular A-21 Cost Principles for Educational Institutions OMB Circular A-87 Cost Principles for State/local Governments, Indian tribes OMB Circular A-122 Cost Principles for Non -Profit Organizations OMB Circular A- Uniform Administrative Requirements for Grants and Agreements With State and Local 102 Governments Assistance to Firefighters Grant Application and Assurances contained therein. OMB Circular A- Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher 110 Education, Hospitals, and Other NonProfit Organizations Assistance to Firefighters Grant Application and Assurances contained therein. Article XII- Audit Requirements https://portal.fema.gov/firegrant/jsp/fire adminlawards/spec/view award package.do?afire... 2/11/2005 Panel Review Sla. AGREEMENT NO. EMW-2004-FG-08448 • • 6. RECIPIENT NAME AND ADDRESS City of Miami Department of Fire Rescue 444 SW 2 Avenue 10th Floor Miami Florida, 33130-1910 9. NAME OF RECIPIENT PROJECT OFFICER Allen Joyce 11. EFFECTIVE DATE OF THIS ACTION 04-FEB-05 FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT 2. AMENDMENT 3. RECIPIENT NO. NO. 59-6000375 0 7. ISSUING OFFICE AND ADDRESS ODPIFinancial and Grants Management Division 500 C Street, S.W., Room 350 Washington DC, 20472 POC: Pamela Greene 202-646-4397 PHONE NO. 305-416-5430 12. METHOD OF PAYMENT SF-270 4, TYPE OF ACTION W397589N AWARD 8. PAYMENT OFFICE AND ADDRESS ODP/Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20472 10, NAME OF PROJECT COORDINATOR Tom Harrington 13, ASSISTANCE ARRANGEMENT Cost Sharing 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) 5. CONTROL NO, PHONE NO. (202) 307-2790 14. PERFORMANCE PERIOD From:04 FEB- To:03-FEB-06 05 Budget Period From:01-OCT To:30-SEP-05 04 PROGRAM CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMMULATIVE NAME (AACS CODE) TOTAL AWARDED THIS TOTAL AWARD NON - ACRONYM XXXX-XXX-XXXXXX-XXXXX- AWARD ACTION FEDERAL XXXX-XXXX-X + OR (-) COMMITMENT AFG 97.044 2005-62-0364RE-63000000- $0,00 $750,000.00 $750,000.00 $480,894,00 4101-R TOTALS $0.00 $750,000.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. $750,000.00 $480,894.0.3 NIA 16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) Assistance to Firefighters Grant - Fire Prevention and Safety Program recipients are not required to sign and return copies of this document, However, recipients should print and keep a copy of this document for their records. 1613, FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) N/A 18. FEMA SIGNATORY OFFICIAL (Name and Title) Pamela Greene DATE N/A DATE 28-JAN-05 https//portal.fema.gov/firegrant/jsp/fire_admin/awards/spec/view award package.do?agre... 2/11/2005 SF 1199A - Direct Deposit Sign -Up Form • SECTION 9 (TO BE COMPLETED BY PAYEE) Standard Form 1199A - Direct Deposit Sign -Up Form OMB No 151-0007 A ORGANIZATION NAME D TYPE OF DEPOSITOR ACCOUNT City of Miami Department of Fire Rescue Checking ADDRESS (street, route, P.O. Box, APO/FPO) E DEPOSITOR ACCOUNT NUMBER 1151 NW 7 Street 3rd Floor 2696204833948 CITY STATE ZIPCODE F TYPE OF PAYMENT Miami Florida 33136 -3604 Other, Grant Award EMW-2004-FG-08448 B NAME OF PERSON(S) ENTITLED TO PAYMENT Pete Chircut C CLAIM OR PAYROLL ID G THIS BOX FOR ALLOTMENT OF PAYMENT ONLY (if applicable) NUMBER Suffix TYPE AMOUNT Prefix 59-6000375 PAYEE/JOINT PAYEE CERTIFICATION I certify that I am entitled to the payment identified above. In signing this form, authorize my payment to be sent to the financial institution named below to be deposited to the designated account. SIGNATURE DATE SIGNATURE DATE / / / / SIGNATURE DATE SIGNATURE DATE / / / / JOINT ACCOUNT HOLDERS' CERTIFICATION (optional) I certify that I have read and understood the instructions, including the SPECIAL NOTICE TO JOINT ACCOUNT HOLDERS. • SECTION 2 GOVERNMENT AGENCY NAME GOVERNMENT AGENCY ADDRESS Federal Emergency Management Agency Attn: Assistance to Firefighters Grant Program Grants Management Branch, Room 350, 500 C Street S.W., Washington, D. C. 20472 SECTION 3 (TO BE COMPLETED BY FINANCIAL INSTITUTION) NAME AND ADDRESS OF FINANCIAL INSTITUTION ROUTING NUMBER CHECK DIGIT DEPOSITOR ACCOUNT TITLE FINANCIAL INSTITUTION CERTIFICATION I confirm the identity of the above -named payee(s) and the account number and title. As representative of the above -named financial institution, t certify that the financial institution agrees to receive and deposit the payment identified above in accordance with 31 CFR Parts 240, 209, and 210. PRINT OR TYPE REPRESENTATIVE'S NAME SIGNATURE OF REPRESENTATIVE TELEPHONE NUMBER DATE 1 https://portal.fema.gov/firegrant/jsplfirelawards/sf 1199a p.jsp 2/11/2005 Panel Review All grantees must follow the audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. The main requirement of this OMB Circular is that grantees that expend $500,000.00 or more in Federal funds (from all Federal sources) must have a single audit performed in accordance with the circular. As a condition of receiving funding under this grant program, you must agree to maintain grant files and supporting documentation for three years upon the official closeout of your grant. You must also agree to make your grant files, books, and records available for an audit by DHS, the General Accounting Office (GAO), or therr duly authorized representatives to assess the accomplishments of the grant program or to ensure compliance with any requirement of the grant program. Additional Requirements if applicable https://portal.fema.gov/%regrant/jsp/fire admin/awards/spec/view award package.do?agre... 2/11/20(3:5