HomeMy WebLinkAboutexhibit10City of Miami, Florida RFQ No. 03-04-136
SECTION 5
5.0. INSTRUCTIONS FOR SUBMITTING A RESPONSE
The following information and documents are required to be provided with Proposer's Response to this
RFQ. Failure to do so may deem your proposal non -responsive.
5.1 Submission Requirements — Request for Qualifications
The following documents must be submitted as part of the Response to this RFQ:
Each submittal must contain the following documents, each fully completed, and signed as required.
Submittals which do not include all required documentation, or are not submitted in the required format, or
do not have the appropriate signatures on each document, may be deemed to be non -responsive. Non-
responsive submittals will receive no further consideration.
A. CONTENTS OF QUALIFICATION STATEMENT
1. Table of Contents
An outline in sequential order of the major areas of the submittal, including enclosures. All pages
should be consecutively numbered and correspond to the Table of Contents
2. Letter of Interest- Narrative of Qualifications
Provide a Letter of Interest indicating the including a narrative that addresses the issues identified
below and any other information called for in the RFQ. This Narrative shall be no more that eight (8)
pages long single sided, on 8 %" X 11" paper, with a Font size of 11. The Narrative shall address, at
a minimum, these aspects:
a. Understanding of Proaram/Protect Issues: The Consultant should demonstrate their
understanding of the general scope of work, as specified herein, and clearly define key
project related issues commonly encountered on typical town planning and urban design
projects. Include examples of firm's successful resolution of key project -related Issues.
b. Approach to the ProaramIProlect: The Consultant should identify and describe the
Project Management approach to the contract. Consultant shall additionally detail the
Consultant's Quality Assurance Program, covering the Program organization, Its functional
methods, relationship to staff performing the work under the proposed Contract; quality
review methods used to monitor compliance; maintain records, and control of sub -consultants
and vendors.
c. Program/Protect Staffina: The Consultant should identify all members of the proposed
Project Team, including any Sub -consultants, by experience level (years experience in their
respective disciplines, and presentation of any and all relevant certifications), availability,
experience on similar contracts, and the roles and responsibility envisioned for the City
contract. All proposed Program/Project Managers should be identified. Each Proposer
should provide a staffing plan that will allow it to meet the requirements of the Scope of Work,
as well as provide resumes for all key staff identified for the City contract. Resumes should
be limited to two pages in length maximum, and shall not count towards the narrative page
limitation. Proposers shall additionally complete the "Proposers Qualification Statement" (see
Section 6.7 of this RFQ) for each company represented in the project team.
3. Local Preference
Provide location from which the Consultant will be based to perform the work.
NOTE: If seeking consideration for local preference, Proposer must complete the attached
Local Office Location Affidavit in Section 6. (Points will only be afforded to the Prime
Consultant)
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City of Miami, Florida RFQ No. 03-04-136
4. MinoritvIWomen Particlnatlon
If seeking M/WBE consideration in the evaluation process, proposers must be certified by the City
of Miami, State of Florida, Miami -Dade County School Board or Miami -Dade County as an
M/WBE prior to proposal submission date. Additionally, the City of Miami Minority/Business
Affairs Registration Affidavit or an Affidavit from one of the above listed entities must be submitted
with Proposal, (see Section 6) for consideration if applicable. (Paints will only be afforded to the
Prime Consultant)
5. Respondent Information Forms and Acknowledgment of Addenda
B. SUBMITTAL GUIDELINES
Any and all Responses that do not follow the prescribed format are subject to immediate disqualification.
When responding to this RFQ, all Proposers shall adhere to the guidelines defined below:
Completed Response forms, including all required forms included with this RFQ. Refer to the Checklist(s)
for guidance on the information and documentation to be provided with Response.
Forms and Acknowledgments that Proposers shall complete and submit as part of its Proposal are
discussed under Section 6.0, RFQ Response Forms which include all of the following forms and/or
documents.
6.1 RFQ Information Form
6.2 Certificate of Authority
6.3 Indemnification and Insurance Requirements
6.4 Local Office Location Affidavit
6.5 Debarment and Suspension Certificate
6.6 Statement of Compliance with Ordinance 10032 — First Source Hiring
6.7 Proposer's Qualifications Statement
6.8 M/WBE Participation Form, plus proof of current Miami MN/BE Certification, if applicable
6.9 Conflict of Interest, Non -Collusion Certification
6.10 Complete Proposal, including all required documentation and licenses, etc.
FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED FORMSIDOCUMENTATION MAY
DISQUALIFY PROPOSER.
Proposer must clearly reflect in its Proposal any Sub -Consultants proposed to be utilized, and provide for
the sub -consultant the same information required of Consultant. The City retains the right to accept or
reject any Sub -Consultants proposed.
Throughout this RFQ, the phrases "must" and "shall" will denote mandatory requirements. Any Proposer's
proposed system that does not meet the mandatory requirements Is subject to immediate disqualification.
5.2. Response Format — Request for Qualifications
One (1) original, five (5) copies and one (1) copy on CD-ROM in .PDF format of your complete response
to this RFQ must be delivered to:
Ms. Priscilla A. Thompson, City Clerk
City of Miami
Office of the City Clerk
3500 Pan American Drive
First Floor
Miami, Florida 33133
Section 5
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City of Miami, Florida RFQ No. 03-04-138
Responses must be clearly marked on the outside of the package referencing:
RFQ NO. 03-04-136 TOWN PLANNINGIURBAN DESIGN PROFESSIONAL SERVICES
Responses received after the date and time stated in the RFQ will not be accepted and shall be returned
unopened to Proposer.
Responses received at any other location than the aforementioned or after the Proposal submission
date and time shall be deemed non -responsive.
Responses should be signed by an official authorized to bind the Proposer to the provisions given in the
Proposal. Responses are to remain valid for at least 180 days. Upon award of a Contract, the contents of
the Proposal of the Successful Proposer(s) may be included as part of the Contract, at the City's discretion.
Proposers must provide a response to each issue. Responses should be prepared in a concise manner with
an emphasis on completeness and clarity.
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