HomeMy WebLinkAboutsummary formDate: 1/27/2005
AGENDA ITEM SUMMARY FORM
FILE ID: 05- Ooo R9
Requesting Department: Capital Improvements
Commission Meeting Date: 2/24/2005 District Impacted: all
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Increase in compensation to HDR, Inc. for Program Management Services for the Capital
Improvement Plan implementation
Purpose of Item:
To provide an increase in total compensation to the firm of $1,700,000 for the continuation of
program management services .
Background Information:
The firm's services were procured from a competitively bid and awarded State of Florida Contract
No. 973-001-00-1 for professional management skills. The services were first authorized by City
Resolution No. 04-0010, adopted January 8, 2004. Subsequent Commission action has brought the
total compensation to $4,000,000 and the average invoice is approximatley $287,600 covering up to
22 professional staff. An increase of $1,700,000 is necessary so that the services may continue for the
City's capital improvement program for an interim period of approximately six (6) months.
The firm has capably assisted the Department with the on -going implementation of the City's $568
million Capital Improvements and Transportation plan by providing exceptional and efficient services
in the areas of overall program management, planning, budgeting, information and data management,
performance measurement and quality control, as well as horizontal project management and
construction oversight. The firm's work has been particularly noteworthy in its creation and
management of the City's first capital program database which tracks the financial, scheduling, and
management aspects for each of over 1,000 capital projects, and in the area construction management,
which will utilize 75% or more of all budgeted capital improvement dollars, for which the firm has
furnished highly skilled contractors and trained construction managers with the demonstrated
capability to reduce, if not eliminate, contractor claims and delays.
During the next 6 months, the Department will have issued a Request For Proposals to directly secure
program management professional services for the continued implementation of the Capital
Improvements and Transportation plan, with proposals to be received in March 2005, an award
anticipated in April 2005, and approval of the negotiated agreement expected in May, 2005. The
requested increase will enable the City to continue to use the firm's services for implementation of
the Capital Improvements Plan until a new contract for such services is in place.
Budget Impact Analysis
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YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: varies
YIlS Is this item funded by Homeland DefenselNeighborh
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
IP Budget
Tino ing'"cnpiitat funds
Grants Risk Managem
Pure asi / . ept. Director
Chihl; I ity Manager
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