HomeMy WebLinkAboutexhibit3CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO
FROM ;
Joe Arriola
City Manager
66-11-44/
Mary Conway Dire Ur
1.Capital Improvements & Transportation
DATE : FILE
SUBJECT:
Emergency Finding: Utilization of
Construction Contractor, Shoreline Foundation,
Inc,, for Phase II of the Bicentennial
REFERENCES Park Shoreline Stabilization Project
ENCLOSURES:
BACKGROUND
The Department of Capita! Improvements is responsible for the implementation of shoreline
stabilization improvements and is currently working on the first segment of the Bicentennial Park
Shoreline Stabilization project.
The Department has identified the critical need for continuation of the current repair work into
the adjacent 695 L.F. of shoreline, located along Biscayne Boulevard between Bicentennial
Park and the American Airline Arena. The deteriorated municipal seawall, which is in significant
disrepair, is an integral component of the Bicentennial Park public facility. This Project has
undertaken to repair and maintain the existing shoreline structures. Without these continued
repairs the structural stability of the park grounds is gravely endangered. The seawall
stabilization project is essential to the life, health, welfare, safety or convenience of the City and
rehabilitation of the integrity of the park's waterside perimeters.
FINDING
The Department of Capital Improvements and Transportation finds and determines that it is in
the best interest of the City to waive competitive bids and secure the services of the Shoreline
Foundation, Inc., to construct the stabilization improvements on the designated shoreline that
comprise the next segment of the Bicentennial Park Shoreline Stabilization Project at a cost of
$3,372,617. Shoreline Foundation, Inc. was the lowest responsive and responsible bidder for
the first segment of the project, which was awarded in March of 2003 in the total amount of
$6,957,195. Only one other bid was submitted in reply to the City's formal bid solicitation. The
Contractor has performed well, thus far they have been ahead of schedule, within budget, and
have not requested any claims. The Scope of work for the different segments of this project is
nearly identical, as the next segment is a continuation of the first segment, stabilizing the
shoreline of the designated area to protect the land. Furthermore, the Contractor has offered
the City the same terms, conditions, and pricing, with the exception of price adjustments for 2
items out of 21. These 2 items, sheet piling and cast -in -place concrete, have been adjusted to
accordance with verified documentation of market and industry cost increases.
This determination is based on our findings that Shoreline Foundation, Inc. is an appropriately
licensed contractor that, in this instance, is familiar and experienced to undertake and perform
such work because: a) it has an existing contract, for the first segment, and is already
performing affiliated work on the adjacent property to this Project, b) it is already present and
mobilized on site, thus eliminating any new mobilization cost, c) it is familiar with the work, the
project, and the physical conditions of the site, d) once a contractor is on board, the steel sheet
piling price can be secured by the contractor, resulting in a cost savings to the City. Further, the
engineer of record has provided a written recommendation that this work be awarded to this
contractor for the reasons enumerated above. As provided in accordance with Florida Statutes
§255.20 and Section 18-89 (Public works and Contracts) of the Code of the City of Miami, we
recommend that the City Manager affirm and adopt these findings and forward the matter to the
City Commission for its approval.
Your signature below will. signify your concurrence with the above recommendation and your
assimilation of thesefindings as your own justification for the waiver of competitive bids and the
selection of the spe ified contractor iid engineer.
Joe Arriola, City Manager
Cc: Jorge L. Fernandez, City Attorney
Rafael Suarez -Rivas, Assistant City Attorney
Glenn Marcos, Director, Purchasing Department
Dianne Johnson, Capital Improvements