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HomeMy WebLinkAboutpre resolution2J. J. • •,..) J-03-119 02/27/03 RESOLUTION NO. 0 3 !© A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER APPROVING THE FINDINGS OF THE EVALUATION COMMITTEE PURSUANT TO RFLI NO. 02-03-032, THAT THE MOST QUALIFIED FIRMS TO PROVIDE INSURANCE BROKERAGE SERVICES IN RANK ORDER ARE: (1) BROWN AND BROWN, INC., (2) SUMMIT GLOBAL PARTNERS, INC., AND (3) ARTHUR J. GALLAGHER AND COMPANY; AUTHORIZING THE CITY MANAGER TO NEGOTIATE A PROFESSIONAL SERVICES AGREEMENT, WITH BROWN AND BROWN, INC., THE TOP -RANKED FIRM, FOR AN INITIAL PERIOD OF ONE YEAR, WITH THE OPTION TO EXTEND THE AGREEMENT FOR ONE ADDITIONAL ONE-YEAR PERIOD, IN AN ANNUAL AMOUNT NOT TO EXCEED $110,000; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AN AGREEMENT WITH THE OTHER FIRMS, IN THE EVENT NEGOTIATIONS FAIL WITH THE TOP -RANKED FIRM; DIRECTING THE CITY MANAGER TO PRESENT THE NEGOTIATED AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO THE CITY COMMISSION FOR REVIEW AND CONSIDERATION. WHEREAS, the City of Miami issued RFLI No. 02-03-032 seeking qualified and experienced firms for the provision of insurance brokerage services for the Department of Risk Management; and WHEREAS, Risk Management requires the services of a qualified and experienced insurance broker to assist in the management of the City's insurance and self -funded programs, and to provide such services as the review, analysis, recommendation, CITY COMMISSIC)N MEETING OF FEB 7 7 2003 £e olution No. j. 03- 2 8 t tYJ "U9�Ge1YJ•7 11 • 4J r A I I V I 1 1 l 1 N I / and placement of all insured and self -funded programs in the areas of property, casualty and liability, group health and life coverage, as well as processing policy change endorsements,, policy review and audits, and monitoring claims; and WHEREAS, the Evaluation Committee evaluated the proposals received and ranked Brown and Brown, Inc. as the top ranked firm, and recommended that the City Manager negotiate and execute a professional, services agreement with the top -ranked firm; and WHEREAS, the Committee further recommended that should negotiations fail with Brown and Brown, Inc., the City Manager should negotiate an Agreement with Summit Global Partners, Inc., the second -ranked firm, and Arthur J. Gallagher & Co., the third -ranked firm, respectively; and WHEREAS, the City Manager will present the negotiated agreement to the City Commission for review and consideration; and WHEREAS, funds for said services will be allocated from Account Code No. 515001.624401.6.650, for said services; and WHEREAS, the City Manager concurred with the recommendation of the Evaluation Committee; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Page 2 of 4 Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The recommendation of the City Manager to approve the findings of the Evaluation Committee pursuant to RFLI No. 02-03-032, that the most qualified firma to provide insurance brokerage services in rank order are; (1) Brown and Brown, Inc. (2) Summit Global Partners, Inc., and (3) Arthur J. Gallagher ax Co., is accepted. Section 3. The City Manager is authorizedll to negotiate a Professional Services Agreement, with Brown and Brown, Inc., the top -ranked firm, for an initial period of one year with the option to extend the Agreement for one additional one-year period, in an annual amount not to exceed $110,000. Section 4. The City Manager is further authorizedl1 to negotiate an Agreement with the second -ranked firm, then the third -ranked, respectively, in the event negotiations fail with the top -ranked firm. Section 5. The City Manager is directedil to present the negotiated Agreement, in a form acceptable to the City Attorney, to the City Commission for review and consideration. It The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable provisions of the City Charter and Code. Page 3 of 4 113_. 2 2 S thi—k14-41aD 11 tl�i �� 1 I r ur- I I i rll'I 1 Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.a/ PASSED AND ADOPTED this 27th day of February 2003. MANUEL A. DIAZ, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation t7y signing in the designated place provided, said legislation now becomd0 effeCtjy� with the elapse of ten (10) days from the date of commission action regarding sam , Wpout the Mayor, exercising a vote. Priscilla A. Th meson, City Ceri( ATTEST: PRISCILLA A. Sl�ui�PS�N CITY CLERK APPROVED AS T+ FORM AND ECTNESSI� RO VILAR LO ATTORNEY W6900:tr:AS:BSS If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 4 of 4 o: - 22S TOTAL P.05