HomeMy WebLinkAboutattachmentAATTACHMENT A — SCOPE OF SERVICES
PURPOSE
This is an Agreement for specified Services whereby the City retains Provider and
Provider accepts the City's retainer, to perform insurance brokerage services as more
fully set forth below.
II. PROVIDER'S DUTIES
Services would include, but not be limited to, the review, analysis, recommendation, and
placement of all insured and self -funded programs in the areas of prop y, casualty and and
liability coverage, as well as processing policy change endorsements, policy
audits, and monitoring claims. Services would also be required to manage theinsuranceos
currently held by the City, and for insurances being sought by the City during term
the Agreement.
Attachment E, which is incorporated by reference and made a part hereof, depicts the
insurance coverages to be handled within the Agreement for insurance brokerage
services. In addition to the insurance coverages specified in Attachment E, Provider shall
provide to the City the following Services:
1. Act as City's insurance broker regarding
ththensegeosiation of coverage terms and
premiums, and the placement of cge
r.
2. Review the insurance policies for compliance with the insurers' proposals and City"s
specifications and obtain revisions when needed in a timely manner.
3. Check the accuracy of each binder, certificate, endorsement, premium audit or
adjustment or other document received from City's insurers and obtain revisions
when needed in a timely manner.
4. -Promptly submit originals of the insurance pnficies and endorsements to City.
•
5. Prepare certificates of insurance as requested by City.
C. prepare a schedule of City's insurance f �l���i�gE�lpd4videdng �dcduetlbleslretcntname of the ��ns
er,
policy number, term, limits, summary
and the estimated annual premium.
7. Keep City informed of changing conditions in the insurance marketplace.
8. Monitor the financial strength of the insurers providing City's coinformationvagesand
davnfcr
City of adverse developments. Provider to provide City
with from authorities evaluating or monitoring insurance companies.
p �w7r grown Insurance 4-29.03
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9. Develop and execute an insurance coverage marketing strategy. However, Provider
will not approach any insurance company on behalf of the City without the express
written consent of the City.
10. Assist City in developing and maintaining the underwriting information necessary to
market the insurance coverages.
11. Provide loss control assistance, including risk evaluation by Provider's loss control
specialists for no less than 4 hours each month.
12. Monitor the loss control assistance provided by City's insurers, evaluate the
recommendations submitted by the insurers and negotiate amendments, if
appropriate.
13. Provide detailed loss data both directly from the insurer and from Provider's own
database on a monthly basis with an annual recap of all losses.
14. Analyze City's loss data to determine trends in causes, types of injuries and sites of
incidents. A report, including graphics, is to be provided on a quarterly basis.
15. Provide reserves estimates and .basis of their computation in a form which is
satisfactory to City's auditors for year end audit purposes for workers' compensation
and general liability where the City is self -insured.
16. Monitor the claims services provided by City's insurers and assist City in adjusting
and settling claims including the preparation of proofs of loss on a timely basis.
17. Develop and monitor procedures to assist City in submitting timely reports of values.
18. Attend meetings with City's personnel as may reasonably be requested by City.
19. Rcvi5w contracts as requested
and othery, comment on the insance risk fifer provisionsl
therein, and ob1 obtain
infrmuficatron, subrogation
revisions to City's insurance policies as required.
20. Furnish continuing advice and counsel to City as appropriate, including but not
limited to, alternate methods for meeting the City's requirements for its insurance
programs.
21. Provide any other Services as normally and customarily required of an insurance
broker for a public entity.
III. REPORT
No later than ninety days prior to the expiration of the term of this Agreement, Provider
shall submit a written report to City detailing Provider's activities conducted for the City
during the current term. The report shall include a statement of the approximate time
spent by each brokerage employee on City's riccount during the current term, a discussion
sJIA Omuta .jowl) Iwuranee 4-19413
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of any known problems and recommendations for solutions to those problems. The
report shall also include a proposal for services for a subsequent term, an insurance
coverage marketing strategy and a listing of objectives to.be accomplished. If however,
this Agreement is not renewed, Provider shall provide City with a summary of
outstanding items, including endorsements not yet received by Provider which have been
ordered from the insurance company and Provider shall submit all original policies and
any additional documentation necessary for the City to transfer the City 's insurance
programs to another insurance broker.
e:PSA Brown Brown Insurance 4-29-03
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