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Home My WebLink Aboutaddendum2• • CITY OF MIAMI ADDENDUM NO. 2 January 12, 2005 ALLAPATTAH STREET IMPROVEMENTS, B-40702 City of Miami Bid No. 04-05-011 TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and deletions amend the Contract Documents of the above -captioned Invitation to Bid, and shall become an integral part of the Project Contract. Please note the contents herein and affix same to the documents you have on hand. • ADDENDUM ITEM # 1: "Schedule of Bid Prices" Section 00402 - page 27: remove and replace original page in the Bid Form package with page 27(A) included in this Addendum, and submit with your bid. Note: The Bid form has been amended from a Lump Sum Bid to a Unit Price Bid. • ADDENDUM ITEM # 2: `Schedule of Bid Prices" Section 00402 — page 27(A): Line 23, Item No. 6-2: Contingency Allowance in the Itemized Bid replaces Unforeseen Conditions. The Contingency Allowance shall be $230, 000.00 and is used for overages and differing site conditions .See Addendum Item # 9 for additional information. • ADDENDUM ITEM # 3: "Schedule of Bid Prices" Section 00402 — page 27 (A) - Line 22, Item No. 6-1 has been modified as follows: City Monument Adiustment on the Itemized Bid Form has been added. Allapattah Street Improvements, Bid No. 04-05-011 B-40702 1 • ADDENDUM ITEM # 4: "Contract" Section 00600 - page 53 - Article 3 The Contract Sum: remove and replace original page in the Bid package with page 53 (A) included in this Addendum. • ADDENDUM ITEM # 5: Instruction to Bidders - Section 00300 - Page 11. Paragraph 2. Page 12, Paragraph 6, Pape 16, Paragraph 16: delete and replace all references to "Purchasing Department" with "Capital improvements Department". • ADDENDUM ITEM # 6 "Additional Articles" - Section 00920 - "Community Development Block Grant Funds (CDBG)" pages 109-110: are modified to include the following clarification: A current Section 3 certification letter (dated no later than one year prior to the due date) from Miami -Dade County, must be included with the submission of the bid, in order to claim Section 3 preference. Additional Requests for Information (RFI) regarding CDBG requirements should be addressed in writing to: Angel Alonso-City of Miami -Department of Community Development at: aalonsoOci.miami.fLus. Telephone: (305) 416-2094. • ADDENDUM ITEM # 7: "Section 3 Employment and Economic Opportunity - Section 3 Requirements and Forms" page 151. Section 00921 - Exhibit 1 line - 4 page entitled "Sample Plan 4 Questions" has been modified and should read as follows: Contact Angel Alonso at (305) 416-2094 for employment referrals. • ADDENDUM ITEM # 8: "Supplementary Conditions "- Section 00900 Is modified to include the following language: Maintenance of Traffic (MOT) All work on roads and streets shall comply with the Florida Department of Transportation Design Standard Index 600 or the Maintenance of Traffic (MOT) plan presented in the Contract Documents by the Engineer of Record. The Contractor may propose an alternative to the FDOT index or the approved MOT plan in the Contract Document by submitting signed and sealed plans by a Professional Engineer. All costs associated with such changes requested by the Contractor shall be borne by the Contractor and will not be paid by the contract. Allapattah Street Improvements, Bid No. 04-05-011 B-40702 2 • • • • ADDENDUM ITEM # 9: "Supplementary Conditions" — Section 00900 The following definition shall be added and incorporated: • "Contingency Allowance: is a cash allowance sum to provide a fund for contingent work described below. The Contractor shall include in his Bid Form, the Cash Allowance Sum of Two Hundred Thirty Thousand ($230, 000.00) Dollars, as part of the total bid amount. This fund shall be used to pay for the following when not provided for on the Plans, in the Specifications or in another Item of the Bid Form: (a) Unforeseen surface or underground adjustments or additional work not included on the Plans or in the Specifications not included on the Plans or in the Specifications. Such construction adjustments, services and/or work shall be done only as directed by the Engineer, who shall approve all charges. Any portion of said Contingency Allowance not used will be withheld from Contract Payments". Questions from the Allapattah Pre -Bid Meeting (1/8/05) 1. Question: If this is a lump sump project why does the City of Miami require unit costs for the bid items? Answer: The contract has been changed from a lump sum bid to a unit price bid, based on actual quantities. Refer to pages 27 and 27(A) of this Addendum number 2. It should be noted that the unforeseen conditions listed in the bid item list has been replaced with a contingency allowance of $230,000.00 for overages and differing site conditions. 2. Question: The bid item list on page 27 of the Bid Document, line number 6, item number 331-72-10, calls for 6" limerock base for Driveway Reconstruction while the Typical Section with Driveway on page 6 of 6 in Allapattah Street Improvements, Bid No. 04-05-011 B-40702 3 o • • Answer: 3. Question: Answer: 4. Question: Answer: Answer: 5. Question: Answer: 6. Question: Answer: 7. Question: the plan set calls for 8" limerock base. Which is the correct limerock base thickness for Driveway Construction? The limerock base for asphaltic concrete driveways is 6". The 6" limerock base specified for the Driveway Reconstruction in the bid item list is the correct thickness. How is the adjustment of manhole tops and valve covers, to the new surface elevation paid for? The Itemized bid sheet has been modified to have a pay item for manhole adjustments, valve box adjustments, and monument adjustments. Will the contractor do water and sewer adjustments? If so the plans should identify the utilities that need to be adjusted. Utility owners must adjust their own utilities. The contractor is responsible for manhole tops, valve covers, and monument adjustments to the new surface elevation. The contractor is responsible for coordinating with the utility owners. The technical specification requires quality assurance for the Type S Asphalt Concrete. Is this necessary for this project scope? Who will pay for the quality assurance testing? The contractor shall be responsible for obtaining the required quality assurance for the asphaltic concrete. Therefore, the cost for quality assurance testing should be included in the bid See 331-4.4 through to 331-5 in the technical specification section of the bid document Asphaltic Concrete Type S-I has a minimum lift of 1 "/," and Type S-III has minimum lift requirement of'/". The plans and the bid document bid list line number 5, 6 and 7 calls for 1" Type S-I Asphaltic Concrete. Should Type S-III be used instead of the Type S-I? Use asphaltic Concrete Type S-111. The bid items will be revised to reflect this change. Should the existing driveways remain as they are? Allapattah Street Improvements, Bid No. 04-05-011 B-40702 4 • • Answer: Where a paved driveway exists the contractor should leave as is, however, wherever there is no paved driveway within the project limits and as indicated on the plans the contractor shall construct the paved drive section. 8. Question: On sheet 5 of 6 in the design plans a driveway on the south side of NW 37th Street, east of NW 11 th Avenue is coded as proposed driveway and labeled as existing driveway to remain. Which is correct? Answer: This is a proposed, asphaltic concrete driveway that shall be constructed. The call out in sheet 5 is incorrect. See question and answer number 7. 9. Question: Is there a profile to follow for the paving operation? Answer: Paving operation should be completed to retain the existing profile of the road. 10. Question: Is there any specific phasing for this project? Answer: No specific phasing is specified. The plans instruct the contractor to complete the paving operation within 24 hours after the milling operation. Additionally, the swale construction shall be completed block by block as specified in the construction plans. The contractor shall not advance to another block until previous block is 100% complete. 11. Question: One contractor suggested increasing the asphaltic concrete thickness requirement to 1 1/2" to allow the paving operation to be completed using two 3/" lifts. He further suggests that the sequencing of the milling and resurfacing operation should be as follows: Mill 1 '/z" and resurface using an initial lift of 3/". I. Saw cut and place swale block header curb as a guide for the edge of pavement profile. II. Complete the paving operation with the final 3/" asphaltic concrete making the edge of roadway flush with the swale block header curb. Answer: According to Addendum number 1, a header curb should be used. Since the concrete header curb is cast -in -place and the existing profile of the road will be maintained, the contractor should be able to make the edge of Allapattah Street Improvements, Bid No. 04-05-011 B-40702 5 roadway flush with the header curb. Care should be given not to spill concrete on newly paved roadway If paving operation is completed before the swale reconstruction. Care should be given not to spill asphalt on the swale blocks and header curb if the swale reconstruction is completed before the paving operation. In both cases care must be given when saw cutting the pavement to place the header curb not to damage the pavement. There will be no additional compensation for repair to the pavement cause by damage during the saw cutting of the pavement. All other terms and conditions of the Contract/Bid documents remain in effect and unchanged. THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE CONTRACT DOCUMENT AND SHALL BE MADE A PART THEREOF-:— Jorge Cano, P.E. D'puty Director Capital Improvements THIS ADDENDUM IS TO BE SIGNED AND DATED BY BIDDER AND SUBMITTED AS PROOF OF RECEIPT WITH THE SUBMISSION OF BID. NAME OF FIRM: SIGNATURE: DATE: Allapattah Street Improvements, Bid No. 04-05-011 B-40702 6 • 00402 Itemized Bid Sheet ALLAPATTAH STREET IMPROVEMENTS PROJECT - B-40702 Line Number Item Number Item Description Approximate Quantity Unit Unit Price Extended Amount 1 101-1 Mobilization 1.00 Lump Sum - 2 102-1 Maintenance of Traffic 1.00 Lump Sum - 3 110-1 Clearing & Grubbing 2.00 Acres - 4 327-70-1 Milling existing pavement (1" average depth) 31,986.00 Square Yard - 5 331-3-1 Type S-III asphalt concrete (1" average thickeness) 1,777.00 Ton - 6 331-72-10 Driveway Reconstruction (6" Limerock + 1" Asphalt, S-!II) 4,593.00 Square Yard - 7 331-72-10A Roadway Restoration (8" Limerock + 1" Asphalt, S-III) 30.00 Square Yard - 8 425-5 Manhole Adjustments 5.00 Each - 9 425-6 Valve Box Adjustments 12.00 Each - 10 430-941 Pipe, Desilting 3,000.00 Lineal Feet - 11 520-2-4 Concrete curb (Type D) 7,140.00 Lineal Feet - 12 522-1 Concrete sidewalk (4" Thick) 1,134.00 Square Yard - 13 522-1A Concrete sidewalk (Ramp) 74.00 Square Yard - 14 527-1-1 Swale Block 26,340.00 Square Yard - 15 575-1 Sodding 967.00 Square Yard - 16 706-1-12 Reflective pavement marker 420.00 Each - 17 711-35-41 Solid traffic stripe (4" White) (Thermoplastic) 960.00 Lineal Feet - 18 711-35-121 Solid traffic stripe (12" White) (Thermoplastic) 1,000.00 Lineal Feet 19 711-35-241 Solid traffic stripe (24" White) (Thermoplastic) 450.00 Lineal Feet - 20 711-36-41 Solid traffic stripe (4" Yellow) (Thermoplastic) 1,250.00 Lineal Feet - 21 660-2-1 Signal loop replacement 6.00 Assembly - 22 6-1 City monument adjustments 18.00 Each - 23 6-2 Contingency Allowance 1.00 Lump Sum 230,000.00 230,000.00 TOTAL BID AMOUNT City of Miami 27 (A) Addendum No. 2 Bid No. 04-05-011 • • 2.6 NO DAMAGES FOR DELAY. Except as expressly allowed and limited by Section 41 of the General Conditions , in the event of any delays to the project , the Contractor's sole remedy shall be to seek an extension of time in accordance with the terms of the Contract. The City shall not be liable for any delay damages or damages attributable to performing work out of sequence, acceleration claims or other similar type claims, incurred by subcontractor arising out of or in any way associated with the performance of this Agreement. ARTICLE 3 THE CONTRACT SUM This is a Unit Price Contract: 3.1 CITY shall pay to CONTRACTOR the amounts determined for the total number of each of the units of work completed at the unit price stated in the schedule of prices bid. The number of units contained in this schedule is an estimate only, and final payment shall be made for the actual number of units incorporated in cr made necessary by the Work covered by the Contract Documents. 3.2 Payment shall be made at the unit prices applicable to each integral part of the Work. These prices shall be full compensation for all costs, including overhead and profit, associated with completion of all the Work in full conformity with the requirements as stated or shown, or both, in the Contract Documents. The cost of any item of work not covered by a definite Contract unit price shall be included in the Contract unit price or lump sum price to which the item is most applicable. City of Miami 53 (A) Bid No. 04-05-011 Addendum No. 2 • Pre-Bjd Meetinatendance Record Job Title: ALLAPAITAH STREET IMPROVEMENTS 04-05-011 Name C,kgL h/feRfue Position • er Ayes 477.. C• S. :- ac.i i' - .. Te-rv.411 Job No.: B-40702 Organization/GC/Sub Protect Manager. KEVIN BROWN, P.E. Mailing Address _ cr -, e- < / /1 yir'v ri$ 7,7 1,r NFL + 2 •w• 42„r 4.e 1C/ / c. '751)Qw 7S; (41 tc ✓ Gv if3370 / St l /v 3 live. felP j(//fV(Ze Cr.z 7� /% -) 75 el s-.)1 - Qin 1t los7: u Z.7 s,— C Zr S T£H n`� `tT O 444 rj.G7. 2.? 4v. City Addendum No. 2 Date: January 4, 2005 hip Code Telephone fax No. E-Mail Address '.�/z4 f ' Z- .7y..P., 772- ye7r r C a/eE Z ye/Y lib Ad (.. c 33 I26 33S-461 -o6a3 3o5--4dr-4:44o e,,y M co,.s+,. o„ e1,4Us 4 . . 33rz.6 u -t-,qc;7 gam',-/srz •& t*z ss -ol ro 3N 33 i. 33jz 4 .,,tV-a/74,,,7 y 267-`ii) ,J , = si/6xbsxr 3i f', 336 7 -Fir o s 7275: - 7 - 234 f2 e-9a 7 6C 33+2G 3,-C- -6c7- 3;i /I ,-I 4774 c .�'., *aG/siL`1Z ?ceG s.o.cC ' «t /47 17Z gi;03/411 3� 3/4.9 a.v, ast)r,c,0c CC .33130 '`11E^IQ4L` C3es� +1l6~ 1019 e a iC0-li,rn:yyt00Ga..h11,14i.gi.LIi Department of Capital Improvements