HomeMy WebLinkAboutsection5City of Miami, Florida RFQ No. 03-04-022
SECTION V
5.0. INSTRUCTIONS FOR SUBMITTING A RESPONSE
The following information and documents are required to be provided with Proposer's Response to
this RFQ. Failure to do so may deem your proposal non -responsive.
5.1 Submission Requirements
The following documents must be submitted as part of the Response to this RFQ:
Each submittal must contain the following documents, each fully completed, and signed as required.
Submittals which do not include all required documentation, or are not submitted in the required
format, or do not have the appropriate signatures on each document, may be deemed to be non-
responsive. Non -responsive submittals will receive no further consideration.
A. CONTENTS OF QUALIFICATION STATEMENT
1. Table of Contents
The table of contents should outline in sequential order the major areas of the
submittal, including enclosures. All pages should be consecutively numbered and
correspond to the Table of Contents.
2. Executive Summary
Provide a Letter of Executive Summary and provide a brief narrative which includes
a statement of interest; identification of key team members and any sub -contractors
and work to be performed, if applicable; understanding of the scope of work, the
proposed approach to the work; understanding of the key elements; the project
manager/contact person; and deliverables.
3. (qualifications and Experience of Proposer
• Indicate the firm's number of years of experience in providing architectural,
engineering and or landscape architectural professional services.
• Provide a description of similar, completed projects, including a description of
the public facilitation process used in those projects;
• Provide any accreditation by professional organizations;
• Provide Experience in working with local, state, and federal government
agencies, particularly in working with a diverse community and governmental
constituencies; consensus building; and its ability to interface successfully with
other agencies or firms.
• Provide applicable Licenses and any other pertinent information;
• Provide Proposer's qualifications and experience related specifically to waterfront
urban design, landscape architecture, and planning — particularly for cultural
destinations with museums, including an emphasis on open space and
conceptualization of a Master Plan that integrates the waterfront.
• Discuss its experience in urban waterfront planning and design, including
experience in architecture, landscape architecture, civil engineering, land use
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City of Miami, Florida RFQ No. 03-04-022
planning, public outreach, transportation planning/engineering, environmental
studies, economic and financial analysis.
• Provide Proposer's track record of work particularly with museums accredited by
the American Association of Museums, and Association of Science and
Technology Centers, and its experience with an environment(s) sensitive to
parks, natural systems, and diverse cultural groups.
• Discuss its ability to plan and design public spaces in waterfront neighborhoods
that reinforce the public domain and human scale; its ability to address
transportation with the capability of analyzing pedestrian, bicycle and vehicular
flow patterns and linkages with and adjacent to the project area; and experience
with cultural park governance.
• Submit the Proposer's Standard Form (SF) 254 (linked Attachment to RFOJ and
provide any other documentation which demonstrates their ability to satisfy all of
the minimum qualification requirements. Submittals which do not contain such
documentation may be deemed non -responsive.
4. Ability to Perform Required Services
Qualifications and Experience of the Project Team
• Submit Standard Form (SF) 255 (linked Attachment to RFQ) for this
engagement.
• List the members of the project team by name, race, ethnicity, gender,
language(s) spoken, and specific tasks to be performed for this engagement.
• For the personnel to be assigned to this engagement, provide each of the:Lr
qualifications. Provide a brief resume including education, experience, previous
working relationships and work performed of a similar nature, licenses, and any
other pertinent information should be included for each team member,
including sub -consultants. Documentation should be provided which
demonstrates their ability to satisfy all of the minimum requirements.
• Describe any previous redevelopment and museum/science center development
experience. Include demonstrated experience on large-scale public sector
projects, both for the Project Team and those individuals assigned to
engagement.
Submittals which do not contain such documentation may be deemed non-
responsive.
Qualifications and Experience of the Project Manager
• Identify the Project Manager by name, job description, race/ethnicity/gender.
• Provide a comprehensive summary of the education, licenses, experience and
qualifications of the individual(s) who will be selected to serve as the Project
Manager(s) for the City. (Individuals MUST have a minimum of five (5) years'
experience in architectural, engineering or landscape architectural services, and
have served as project manager/construction manager on similar projects on a
minimum of three previous occasions.)
• Provide resume, licenses and discuss experience of a similar nature, particularly
as it relates to redevelopment and museum/science center development.
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City of Miami, Florida RFQ No. 03-04-022
Submittals which do not contain such documentation may be deemed non-
responsive.
5. Previous Similar Protects
Provide a list of similar projects. Information should include past performance on
projects of similar scope and nature, including cost and budget control, quality of
work, and compliance with performance schedules and standards, along with the
following information:
• Client Name, address, phone number.
• Description of work performed by Proposer.
• Year the project was completed and overall fees paid to firm.
• Total cost of the construction, both estimated and actual. Indicate reason(s) for
any cost overruns
• Describe the Proposer's most relevant master planning projects including the
following information:
• Project description including location, commencement and completion dates,
size of area, and public process
• Project photographs and renderings, 8 /a" x 11"
• Specific implementation steps that were achieved following the Plan
• A client contact person, preferably the city or redevelopment project
manager, name, title, and telephone number for each project cited.
• Provide at least one (1) Sample Master Plan previously completed by
Proposer and similar in scope to that requested within this RFQ.
6. Project Approach to Scope of Work and Schedule
• Describe your overall approach and methodology given Bicentennial Park
Charrette's public input of desired design elements and objectives.
• Provide your understanding of the Scope of Work and the Museum Park's
purpose and goals.
• Describe the project's approach including engagement of museums, City
officials, park representatives and community stakeholders in a public process,
and its ability to interface successfully with other agencies or firms.
• Discuss how Proposer would supervise personnel and manage engagement in
order to meet deadline(s) and budget.
• List your current projects and discuss the firm's ability to allocate appropriate
time and resources to the project, in addition to current and expected 2004
workload.
• Provide deliverables with time frames for completion of each deliverable. Specify
the time required for completion of entire engagement.
• Discuss the Project Manager's ability to participate in community meetings and
public hearings and presentation to boards including but not limited to Parks
Advisory Board, Waterfront Advisory Board, Planning Advisory Board, and the
City Commission.
7. Minority/Women Business Enterprise Participation
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City of Miami, Florida RFQ No. 03-04-022
For Proposers seeking M/WBE consideration in the evaluation process, Proposers
must be certified by the City, State of Florida, Miami -Dade County School Board or
Miami -Dade County as an M/WBE prior to proposal submission date. Additionally,
the following documents must be submitted with Proposal, if applicable:
• City of Miami Minority/Business Affairs Registration Affidavit or an
Affidavit from one of the above listed entities
8. Local Preference
• Complete the attached Local Office Location Affidavit.
• Provide location from which the Consultant will be based to perform the
work.
9. Acknowledgment of Addenda and Respondent Information Forms
(Section 7) "RFQ Response Forms" (see check list).
Any firm(s) involved in a joint venture in its Proposal will be evaluated individually, as each firm of
the joint venture would have to stand on its own merits.
Proposer must clearly reflect in its Proposal any Sub -Consultants proposed to be utilized, and
provide for the sub -consultant the same information required of Consultant. The City retains the
right to accept or reject any Sub -Consultants proposed.
Throughout this RFQ, the phrases "must" and "shall" will denote mandatory requirements. Any
Proposer's proposed system that does not meet the mandatory requirements is subject to immediate
disqualification.
When responding to this RFQ, all Proposers shall adhere to the guidelines defined below. Any and
all Responses that do not follow the prescribed format are subject to immediate disqualification.
A. Completed Response forms, including all required forms included with this RFQ. Refer to
Checklist(s) for guidance on the information and documentation to be provided with Response.
B. Copy of Current City / County Occupational License(s), where applicable
C. Additional forms and Acknowledgments
• Proposers should complete and submit as part of its Proposal all of the following forms
and/or documents:
• 7.1 RFQ Information Form
• 7.2 Certificate of Authority
• 7.3 Insurance Requirements
• 7.4 Local Office Location Affidavit
• 7.5 Debarment and Suspension Certificate
• 7.6 Statement of Compliance with Ordinance 10032
• 7.7 Copy of Proposer's Occupational License
• 7.8 Proof of current Miami M/WBE Certification, if applicable
• 7.9 Conflict of Interest, if applicable
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City of Miami, Florida RFQ No. 03-04-022
• 7.10 Complete Proposal, including all required documentation
Licenses, etc.
FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY
DISQUALIFY PROPOSER.
5.2. Response Format
One (1) original and ten (10) bound copies, of your complete response to this RFQ must be
delivered to:
Ms. Priscilla A. Thompson, City Clerk
City of Miami
Office of the City Clerk
3500 Pan American Drive
First Floor
Miami, Florida 33133
Responses must be clearly marked on the outside of the package referencing RFQ NO. 03-04-022,
MASTER PLAN FOR BICENTENNIAL PARK "MUSEUM PARK MIAMI."
Responses received after the date and time stated in the RFQ will not be accepted and shall be
returned unopened to Proposer.
Responses received at any other location than the aforementioned or after the Proposal
submission date and time shall be deemed non -responsive.
Responses should be signed by an official authorized to bind the Proposer to the provisions given in
the Proposal. Responses are to remain valid for at least 180 days. Upon award of a Contract, the
contents of the Proposal of the Successful Proposer may be included as part of the Contract, at the
City's discretion.
Proposers must provide a response to each issue. Responses should be prepared in a concise manner
with an emphasis on completeness and clarity.
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