HomeMy WebLinkAboutscope of servicesEXJ-UIBIT 'A'
SCOPE OF SERVICES FOR STREETCAR ENGINEERING SERVICES
IN ACCORDANCE WITH THE INTERLOCAL AGREEMENT
BETWEEN THE CITY OF MIAMI, FLORIDA AND THE MIDTOWN
MIAMI COMMUNITY DEVELOPMENT DISTRICT
The following assumptions were used in the preparation of this Scope of
Services:
1. All survey, platting, geotechnical studies, and tests will be provided through
the City of Miami (City) under separate contract.
2. Maintenance of Traffic (MOT) plans for all work will be developed and
submitted by the Contractor.
3. It is assumed that the requested improvements and associated regulations for
those improvements will remain constant throughout the Project (the Project
as specified in the Interlace] Agreement (Agreement)).
4. The length of two -track route is estimated to be about 3,000 feet.
5. The Design Plans are assumed to be for two parallel main tracks located in
the streets, with either parking and/or traffic lanes between the track and the
curb.
b. The future Overhead Contact System (OCS) is assumed to be of the single
contact wire style for two parallel main tracks located in the streets, with
either parking and/or traffic lanes between the track and the curb. This
feature suggests that contact wires will be supported along straight track by a
cross span wire with a supporting pole each side to the street. Special wiring
arrangements will be required at and adjacent to track curves. On straight
track, pairs of poles, one each side of the street, would be located at about a
separation of approximately 80 feet, with much closer spacing required at
curves.
7. The Systems Electrical portion of construction will provide all underground
duct banks, manholes, hand holes, street lighting, service panels and all other
related electrical elements required to complete the second phase of the
project.
8. All work will be based on the use of the Portland style Streetcar vehicle.
9. Land will be allocated to accommodate one Traction Power Substation
(TPSS), sized approximately 80 feet by 70 feet with ample driveway access.
10. The design will include the location of at least one passenger station.
Scope oi' Services Streetcar Miami and Midtown Miami CDD ILA, City Commission 12-09.04, Page 2
1 1 . Architectural design of the stations is not included in this Agreement.
12. One or more future buildings or pedestrian bridges may span above or be
adjacent to the proposed track.
During the Design phase of this project, if it is found that project requirements
are different from original assumptions, the Midtown Miami Community
Development District (CDD) will submit to the City a supplemental scope of
services for any additional work needed to complete the Project, The CDD will
provide engineering, planning, and design services for the preparation of
construction document plans and permit applications, The CDD scope of
services, schedule and professional fees for the professional services are as
follows:
SCOPE OF SERVICES
PHASE l — CONCEPTUAL STREETCAR DESIGN
The CDD will perform the following services under this task:
1. Attend a maximum of three utility liaison meetings.
2, Attend a maximum of ten team coordination meetings and/or meetings with
the City of Miami staff,
3, Attend a maximum of three meetings with the Florida Department of
Transportation (FDOT) to coordinate the conceptual design components and
identify signal synchronization issues,
4. Develop conceptual alignment for streetcar, proposed stop locations, and
conceptual geometry for the stop locations,
5. Develop concepts for OCS wire connections to existing street light poles, if
feasible.
6. 6. Coordinate with utility companies and City staff to determine new utility
corridor profiles.
7. Assist the City in determining what their permitting costs will be associated
with each of the utility relocation designs.
8. Preliminary Streetcar Design:
• Develop functional design plans for the proposed Streetcar alignment.
Base Plan sheet drawings are to be provided showing existing conditions
based on site survey and Midtown Miami CDD Streetscape Hans,
Scope ol'Services Streetcar Miami and Msdtown Miami CDD ILA, City Commission I2.09-04, Page 3
• Coordinate with the design team to identify location of Streetcar items
within the site plans.
• Identify locations where curb alignments are to be modified in order to
accommodate the streetcar alignment. (Address vehicle dynamic envelop
for turn radii and station locations.)
• Identify conflict areas between the streetcar alignment and future
adjacent infrastructure and utilities with the goal of determining an
economic solution.
• Identify platforrn locations.
9, Overhead Contact System Tasks:
• Identify any relevant local and state standards,
• Develop typical OCS structure concepts to suit client and site
requirements.
• Identify mutual impact of OCS and future adjacent or over built
infrastructure,
• Coordinate with the design team would be included to deal with location
of critical and not so critical OCS poles within the site plans.
10. Systems Electrical Tasks:
• Site visit to review the proposed construction area and obtain documents
pertaining to existing and proposed underground utilities.
• Identify any utility conflicts along with any other potential problem
areas,
• Prepare a preliminary conduit system layout for traction power, signals,
communications, and street lighting wiring.
• Coordinate with FP&I, and verify power feed points for the traction
power substation, passenger stations, and street lighting.
• Sketch out requirements for a passenger station.
11. Corrosion Protection for Underground Utilities Tasks:
• Conduct site visit to obtain soil resistivity and site walk down, The
Wenner four pin method or the Collins point method of soil resistivity
will be performed to obtain soil resistivity.
• Soil/stray current/civil interface analysis to determine track isolation
requirements and galvanic corrosion potential (soil samples for chemical
analysis may be required). This task will evaluate the soil resistivity
statistical distribution to determine the allowable stray current levels and
track isolation requirements. In addition the design of track and other
civil structures would be evaluated to determine the specifics for
electrical isolation of the rails.
• Develop preliminary design for required elements including track, track
slab, and underground utilities.
Scope at Services Streetcar Miami and Midtown Miami CDD ILA, City Commission 12-09.04, Palo
12. Construction Quantity Estimate Tasks:
• Determine quantities based on the Preliminary plans.
• Prepare a construction cost estimate for Streetcar infrastructure items.
Phase 1.0 Deliverables
• Preliminary Plans
• A report that includes design criteria identifies issues and impacts,
quantities and a construction cost estimate.
It is our understanding that any agreements and negotiations between the City
and the utility companies will be coordinated by the participants and therefore is
not included in this scope of services.
PHASE 11— FINAL DESIGN
Task I1-A STREETCAR, STREETSCAPE AND DRAINAGE DESIGN
Streetcar and Streetscape Plans Preparation:
A base map of the existing conditions will be prepared, at a scale of 1" = 20',
utilizing the field survey data provided by the surveyor under a separate contract.
We will develop the plans based upon the mutually agreed upon typical sections
that have been approved by the appropriate governing agency,
For the current project, the design of the future OCS design must be substantially
completed in order to predict OCS pole foundation locations and types, and pole
types for shared OCS/Street lighting use.
We will develop a design development plan based upon the approved typical
sections developed during the design guideline process. This 30% design plan
will show the geometric layout over top the field survey data provided by the
surveyor under a separate contract. We will endeavor to meet the following
bases for design: the approved typical sections, the proposed plat, the City of
Miami Design Standards, the Miami -Dade County Design Standards and
FDOT's design standards where and if applicable.
Meetings will be scheduled with the City of Miami, Miami -Dade County and
FDOT staff to review the conceptual design plans. The purpose of the
meetings will be to review the conceptual plans and solicit comments from
staff. Final design plans will be prepared based on the approved Conceptual
plans.
En general, the set of design development plans may contain the following
information:
Scope of Services Streetcar Miami and Midtown Miami CDD ILA, City Commission I2-09.04, Page S
1 A cover sheet will be prepared containing project identification information,
a vicinity reap, index of sheets and other information as may be appropriate.
2. Typical sections will be prepared, detailing the proposed work for mainline
and cross street construction. It is anticipated that approximately 20 typical
sections will be required,
3. A table will be prepared listing the anticipated pay items, estimated quantities
and the appropriate pay item footnotes.
4. Horizontal alignments and geometric improvements will be detailed on the
survey.
5. Proposed mainline and cross street profiles will be developed.
6. General notes defining the basis of design and construction requirements.
7. Existing utility information, as obtained during survey data collection and the
information provided by the respective utility owners will be added to the
plans.
8. Signing and pavement marking plans will be prepared at a scale of 1" = 20`.
9. Street lighting plans that will include a pole summary, wiring schematics,
pole details, and service point details. Proposed street light poles, conduit,
service points will be shown on the roadway construction plans,
In general, the set of Final design plans may contain the following information:
1. Key Sheet — Project title, vicinity map, engineer of record, and other
appropriate information.
2. Typical Sections for roadway design -- approximately 10 typical sections.
3. Summary of Roadway Quantities — Sheet to include table listing the
anticipated pay items, the estimated quantities, and appropriate pay item
footnotes.
4. Plan sheets (1" 20') — Containing the geometric and horizontal alignment
as well as modifications to the existing drainage and street lighting systems.
5. Proposed Profiles for each of the proposed onsite streets.
6, Prepare final design documents for required elements including track, track
slab, and underground utilities adjustments.
7. Prepare final design documents for track drainage.
8. Prepare site -specific final design documents for OCS and joint use pole
foundations including drawings layout drawings, schedules and
specifications.
Scope of Services Streetcar Miami and Midtown Miami CDD ILA, City Commission 12-09.04, Page 6
9. Prepare site -specific OCS and joint use foundation drawings layout
drawings, schedules and specifications.
10. Prepare project -wide set of standard drawings of typical foundations, poles,
and various clearance information.
11, Coordinate with HDR for structural engineering design of the OCS poles and
foundations.
12. Roadway Cross Sections - It is assumed that roadway cross sections will be
required for new roadways every 100 feet and up to two at each intersection.
For existing roadway reconstruction, it is assumed that roadway cross
sections will be required every 50'.
13, Tabulation of Signing and Pavement Markings - Sheet to include a table
listing the anticipated pay items, the estimated quantities and appropriate pay
item footnotes.
14. Signing and Pavement Marking Plans -- Signing and pavement markings will
be detailed at a scale of 1" = 20' with two strip per sheet.
15. Landscape Horizontal Control Plans - These sheets will be prepared at a
scale of 1" = 20' and will detail the location of tree pits, landscape materials,
street furnishings, pavers, and sidewalk treatments.
16. Irrigation and Electrical Plans - These sheets will be prepared at a scale of 1"
= 20" and will identify irrigation requirements, location of irrigation lines
and control equipment as well as electrical service point locations.
17. Handscape, Softscape, Irrigation, and Electrical Details -- Details required for
implementation of the design.
18. Miscellaneous Details and Summary of Quantities - Construction details and
a table listing anticipated pay items, the estimated quantities, and appropriate
pay item footnotes.
19. Lighting Service Point detail.
20. Tabulation of Lighting and General Notes - Sheet to include table listing the
anticipated pay items, the estimated quantities, appropriate pay item
footnotes, and general notes.
21. Pole Data and Coded Notes - Sheet will identify street light poles, their
lighting circuit, mounting height and wattage as well as the coded notes for
the wiring schematic.
22. Special Lighting detail sheet.
23. Miscellaneous Roadway and Drainage Construction details - These sheets
would include special details for roadway and drainage construction elements
that are not standard City of Miami, Miami -Dade County or FDOT
construction details.
NPDES Plans - These sheets will detail erosion control measures required to
meet NPDES permit requirements. The department is currently modifying
the permitting requirements for the NPDES and therefore permitting for this
Scope of Services Streetcar Miami and Midtown Miami CDD ILA, City Commission 12-09-04, Page 7
will be done as an additional service, if required. Plans for any
environmental engineering are not included in this task.
TASK II-B-- WATER, SEWER, AND UTILITY REVISIONS
The Miami -Dade County Water and Sever Department (MDWASD) will require
the following utility improvements within the existing rights -of -way and the
proposed new streets within the project limits. The CDD will provide
construction documents for the installation of water mains and gravity sewer
mains within the following limits outlined as follows:
Water and Sewer Plan Revisions
1. The permitted Water and Sewer Plans will have to be modified to
accommodate the proposed streetcar foundation slab, Following are the
locations that will require revisions:
2. Water Main Extensions required within the Proposed Roadways
• Approximately 2,450 L.F. of 12" water main within NE 1"Pl. from
NE 36th St. south to NE 29th St.
• Approximately 1,350 L.F. of 12" water main within NE 1°' Ave,
from NE 341h St. north to NE 3611' St.
3. Gravity Sewer Main Extensions Required within Proposed Roadways
• Approximately 2,450 L.F. of 8" or 10" gravity sewer main within
NE 1" PI, from NE 36th St. south to NE 29th St.
• 150 L.F. of 20" gravity sewer main within 29th St. at NE 1"t Place,
east approximately 150'
The CDD's Contractor shall design and prepare plans for the utilities
described formerly. Both horizontal and vertical design will be submitted
along with the applicable details.
TASK II-C — SYSTEMS ELECTRICAL AND CORRISION PROTECTION
]. Systems Electrical Tasks:
• Conduct second site visit to discuss and coordinate final design
objectives and contents of the final design package.
• Resolve utility conflicts and any other conflicts or issues that have been
identified. •
• Coordinate with the local electric utility and verify power feed points for
the traction power substation, passenger stations, and street lighting.
• Finalize the street lighting design,
• Prepare final conduit system layout plans for traction power and street
Tight wiring.
Scope orServlces Streetcar Miami and Midtown Miami CDD ILA, City Commission 12.09-04, Page 8
• Develop passenger station layout plans.
• Prepare specifications,
2. Corrosion Protection Tasks:
• Prepare final design documents for utilities including design drawings
and specifications. It is anticipated that underground utilities will require
cathodic protection when crossing the track or within 20 feet of the
corridor.
• Prepare final design documents for track slab reinforcing steel continuity
and test stations. The requirement provides for stray current shielding
and troubleshooting and stray current monitoring during train operations
and aids in cost effective long term maintenance.
• Prepare track electrical isolation documents for rail isolation including
testing and track -to -earth resistance requirements, Specialized materials
and methods have been incorporated into many types of track
construction to minimize the generation of stray current from the rails.
• Provide QA requirements for all corrosion control measures, The QA/QC
requirements are extremely important to insure the corrosion control
measures are constructed and will operate effectively.
TASK I1-D — TRAFFIC SIGNALIZATION MODIFICATIONS
Three new traffic signals are proposed as part of the Midtown Miami
redevelopment. Two of the three will be impacted by the proposed Streetcar
Project and require design modification to accommodate the streetcar.
Additionally, two new signals will be required, one to the east and one to the
west of the entertainment block to control the streetcar returning inline with
traffic. The traffic signals are proposed at the following intersections:
• NE 36`h Street (S.R, 25) and NE 1a' Avenue, (modify)
• North Miami Avenue and NW 341h Street, (modify)
• Buena Vista Avenue and Entertainment Block (New)
• Midtown Blvd and Entertainment Block (New)
PHASE III — PERMITTING
TASK I11- PERMITTING MODIFICATIONS
Permitting for streetcar components and re -permitting of roadway/infrastructure
components cannot be quantified at this time and, therefore, will be performed on
an hourly basis, according to the attached hourly rate schedule. We anticipate
fees for this may be $30,000, and may include coordination with the following
agencies:
A. City of Miami Public Works Department and the C!P and Transportation
Department
Scope of Services Streetcar Miami and Midtown Miami CDD ILA, City Commission 12.09.04. page 9
B, Miami -Dade County Water and Sewer Department (MDWASD)
Review of proposed water distribution and gravity sewer systems within
public right-of-way,
C. City of Miami Fire Department
Review of water distribution, hydrant locations, and fire services. This
submittal excludes buildings.
D. Miami -Dade County Department of Health
Water distribution system permits for water mains proposed within public
right-of-way.
E. Department of Environmental Resources Management (DERM)
I . Construction ERE' Permit for the proposed roadways and streetcar.
2. Class II Permit application for drainage wells, if proposed drainage.
3. Review of water and sewer plans.
F. Florida Department of Transportation (FDOT)
The CDD's Contractor will provide the normal coordination and responses to
requests for minor clarification of information required during the review and
approval of the permits.
Furthermore, our involvement in permitting will be limited to submitting
applications, revising plans per agency comments, and resubmitting to
agencies, Status updates, follow up calls, and permit expediting are excluded
from this scope.
ADDITIONAL, SERVICES
Any services not specifically provided for in the above scope, as well as any
changes in the scope you request, will be considered additional services and will
be performed at our then current hourly rates as we agree prior to their
performance. Additional services we can provide include, but are not limited to,
the following:
1. Bidding assistance, preparation of MOT plans and CSI-format technical
specifications.
2. Redesign resulting from substantial site layout changes caused by parties
other than the Consultant.
3. Revisions to plans due to substantial changes in project scope, budget, and/or
concept, Construction document fees for additional "special features"
(fountains, arbors, entry features, shade structures, walls, etc.).
4 Surveying, and platting services, geotechnical testing or engineering,
Scope or Services Streetcar Miami and Midtown Miami CDD 11.A, City Commission 12.09.04, Pao 10
5. Services not specifically included within "Scope of Services".
6. All permitting beyond what has been included in our scope, and permit
expediting.
7. Interconnect plans for signalization, traffic and turning movement counts.
8. Design changes due to unforeseen environmental conditions,
9. Work required by changes to design regulations from the date of this
agreement.
10. All Traffic Studies required by governmental agencies to facilitate the
Project.
11, Design of architectural features for streetcar stations.
INFORMATION PROVIDED BY THE CITY
The following items are to be provided to the CDD by the City or the CDD's
Contractor for use in this project:
1. Permit application/plan review fees.
2. Additional Geotechnical reports as required
SCHEDULE
The CDD will provide services in an expeditious and orderly manner to meet the
schedule mutually agreed to by the City and the CDD for the various elements of
the project.
FEE AND BILLING
The CDD will perform the services described in Phase I, II, Ili of the Scope of
Services for fees listed in Table 1. Hourly estimates have been provided for
Tasks III.
TABLE 1
PHASE
DESCRIPTION
LUMP SUM
FEE
HOURLY
I
CONCEPTUAL DESIGN
$126,000
I1
FINAL DESIGN
$457,000
III
PERMITTING MODIFICATIONS
$30,000-
TOTAL LUMP SUM FEE
$583,000
TOTAL HOURLY FEE ESTIMATE*
$30,000
scope or Services Streelcar Miami and Midtown Miami CDD ILA, City Commission I2-09.04, Page 11
The CDD's Contractor shall not exceed the estimated budget for hourly tasks
without the written approval of the City.
For all tasks, direct reimbursable expenses such as express mail, air travel, out-
of-town mileage, and other direct expenses will be billed at 1.0 times cost.
Expenses such as in-house duplicating, local mileage, telephone calls, facsimiles,
postage, and word processing computer time are included in the lump sum fees
above. All permitting, application, and similar project fees will be paid directly
by the City.
Fees and expenses will be invoiced monthly based, as applicable, upon the
percentage of services completed and expenses incurred as of the invoice date.