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HomeMy WebLinkAboutsheriff memo,K V kg ME 6 FLORIDA SHERIFFS ASSOCIATION P. O. Box 12519 • Tallahassee, PHONE (850) 877-2165 fi• FAX sh riff (850) 878-8665 WEB SITE: http:// DATE: October 2, 2005 TO: ALL PROSPECTIVE PARTICIPANTS Lynn Meek Peggy Goff FROM; GaryE. PerkVehicle Bid Coordinator Vehicle Contract Manager Exxecc utive Dirins ector RE: SHERIFFS' OFFICES & LOCAL GOVERNMENTAL AGENCIES OF THE STATE OF FLORIDA COOPERATIVE BID FOR PURSUIT, ADMINISTRATIVE NON -PURSUIT, UTILITY VEHICLES, TRUCK & VANS, & OTHER FLEET EQUIPMENT Bid No. 04-12-0823 We are pleased to announce that the Florida Sheriffs conducted t Florida eleventhAssociation statewide competitive and Florida Fire Chiefs'Association ahas pursuit, administrative non -pursuit, utility vehicles, trucks bid for vehicles which includes police p guaran- teed vans, baekhoes, motorgraders and agriculture Pe tractors. subdivis subdivisions including but not limited to teed to any and all units of local governments/political county, local public safety board c public instruction eS wimunicipalitiesn e of Florida and agencies, other local y agencies or authorities state agency includ- ing with the pc or ag teof Health, the provisions of Chapter 287, F.S., and 60A, Florida Administrative Code, any the Division of Universities, Department of Children and Family Services, Department Department of Juvenile Justice and Departentt ofFloCorrections a contract which elects and is authorized to purchase from a source other than the State governmental emted In addition to the eligible users referenced above conditand ioris of this contract be consent of y g successful bidder(s) purchases may thebe made under the terms and ite governmental entities' purchasing laws, rules a located outside State of Florida.lrchases made under this contract. regulations shall apply P This contract is good from October 1, 2004 thru September 30, 2005 - as long as vehicles are available thru fleet. Alested parties who wish to purchasefrom this contract m interay do so by following these simple procedures: m ORDERING INSTRUCTIONS 1. Contact the designated dealership (see pages 37-40) listed in the zone from which you wish to your interest to purchase from the Sheriffs' Offices & Local purchase and advise them of the vehicles Governmental Agencies of the State of Florida Bid No.0 y�I�OS ay havese They will you with the placement of your order and answer y questions purchased through this program. I0 Bid Award Announcement (04-12-0823) IMPORTANT NOTE: All agencies ordering any FORD, GENERAL MOTORS, or CHRYSLER product, please be advised that you must use the appropriate FIN CODE/FAN CODE for the Florida Sheriffs AssociationCODE/ in order tond ry obtain number. rturer's concessions. Also, you must use your FIN FAN CODEE as a sec secondary futher assistance the Fleet Customer Inormation Center for your appropriate manufacturer. Manufacturer Type Code FSA Code Fleet Center Contact Numbers FORD FIN CODE QE065 1-800-34-FLEET (1-800-343-5338) GENERAL MOTORS FAN CODE FAN CODE 4931382 1-800-999-FLEET (1-800-999-3533) CHRYSLER rSA's Contract No. 2. e 04-12-0823l you submitted to the participating dealer to: Florida Sheriffs Association P. O. Box 12519 Tallahassee, Florida 32317-2519 ATTN: Lynn Meek, Cooperative Bid Coordinator 3. fiasic information required on all purchase orders is listed on Page 42 of this Bid Award Announcement. Purchase orders lacking the required basic information listed may result in the delay of placement and/or confirmation of orders. NOTE: Purchasers are reminded that the issuance of a Purchase Order does not in itself guarantee the placement of an order. The agency is responsible for filling in the requested information on the "Confirmation of Order" and sub- mitting it along with your purchase order to the respective dealership. Dealers are required to fill in the bottom section of the "Confirmation of Order" and send it to the purchaser within seven (7) calendar days after receipt of purchase order. Purchasers are encouraged to contact the dealer if a "Confirmation of Order" has not been received within a reasonable time frame and request its issuance. 4. Agencies which elect to purchase off this contract will incur Truecs followingkVee (Specifications e Fees: • Pursuit, Administrative Non -Pursuit, Utility Vehicles, 1- 27) - Due to numerous requests from various purchasing agencies, the $50.00 administra- tive fee per vehicle formerly paid to the FSA by purchasing agencies will now be paid to the FSA by the contracting dealerships. Dealers have included the $50.00 per unit fee in their inate the need bid prices and made it a part of the base unit's purchase price. agencies to have to prepare two purchase orders and lcuttwol Ic for purchasingghecks, thereby reducing their workload. • Road Tractor, Backhoe, Motorgrader and Agriculture Tractor Units (Specifications 28- 31) - Dealers are to charge purchasing agencies an administrative fee of 1/2 percent (.005) of the total invoice amount (base unit plus options) to be collected and paid to the FSA by the contracting dealers/manufacturer's. Administrative fees for included roado r madeors, backhoesa part of the motorgraders and agriculture tractor units �4t be bidders base unit purchase price. This will be a separate line item on the agency's purchase order. The dealers/manufacturer's will be responsible for administrative feed dto bescharged ing the prospective purchasing agencies of the 1/2 percent (.005) and included in the total invoice amount at the time of order. The purchasing agencies will includell eliminate the FSA administrativepurchasing a as a agencies to have to prepare twoof their purchase er sepa ate purchas. Again, e ordis ers eliminate the need p g and checks. This program is designed to provide participating agencies with the most economically priced patrol, 11 Bid Award Announcement (04-12-0823) administrative non -pursuit, utility vehicles, d timely manner. vans, and other fleet equipment tailored to their specific needs, in a prompt One of the unique ot hers is that this Bid Contract is aardedto the lowest responsible bidder by distinguishesh nufcturer by specifi- cation byct zone for allc police o package zone for all non -police packagetvehicles.. Wherease lowest ,ble underdthe(s) by Stat manufacturer by specification by Contract the bid is awarded only to the single lowest bidder by zone. The Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association realize that Sheriffs' Offices, a ce Agencies and other units of oonomically based maintenancelocal and sock d parts overnments forter theirfle them state in that they must Provide economically They must consider overall operational cost of their vehicles instead of just considering "LowBid" on the se of the esThis program's bid award stem not only pre ovides with the means to make decisions on dedicated but also offers the ser of shopping and purchasing from a single contract. IMPORTANT_NOTE• The manufacturer's have announced that they would be producing limited be processed on a first come first serve ier of pursuit qu venire sl thst. Toear be on andthat asafe side, weds a advising 1 agencies to place serve basis while quantities last. their orders for pursuit vehicles as soon as possible to ensure delivery of product. rida State tatute all fees On a final note, prospective purchasers etc. are included in the base pricereminded that pursuant oforoeach vehicle. Purchasing agencies esapplication which plate transfer. ) wish to consider seeking reimbursement from agencies which elect to do their own title work, may the dealership for those transfer fees already included in the base price of each vehicle. Counties' and da Fire Chiefs' The id award Florida Sheriffs size Floridad administrative), fmid size (purrsuitrind administrative), utility bid award for full size (pursuit a vehicles, trucks and vans, and other fleet equipment are as follows (zones indicated with a specification low bid): Name of Dealership Orville Beckford Ford -Mercury Duval Ford Don Reid Ford Duval Ford Classic Chevrolet Classic Chevrolet Classic Chevrolet Classic Chevrolet Type Vehicle Ford Crown Victoria Ford Crown Victoria Ford Crown Victoria Ford Crown Victoria Chevrolet Impala Chevrolet Impala Chevrolet Impala Chevrolet Impala Base Zone Unit Price *Western $ 18,873.00 *Northern $ 18,723.00 * Central $ 18,758.00 *Southern $ 18,872.00 * Western *Northern * Central * Southern $ 16,223.00 $ 16,195.00 $ 16,120.00 $ 16,154.00 *Western $ 24,440.00 Chevrolet Tahoe 1500 *Northern $ 24,440.00 Garber Chevrolet, Inc. Chevrolet Tahoe 1500 Garber Chevrolet, Inc.24,399.00 Classic Chevrolet Chevrolet Tahoe 1500 *Southern $ 24,*Central $ 39.00 Maroons Chevrolet, LLC Chevrolet Tahoe 1500 Bid Award Announcement (04-12-0823) 12