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FLORIDA SHERIFFS ASSOCIATION
P. O. Box 12519 • Tallahassee,
PHONE (850) 877-2165 fi• FAX sh riff (850) 878-8665
WEB SITE: http://
DATE: October 2, 2005
TO: ALL PROSPECTIVE PARTICIPANTS
Lynn Meek Peggy Goff
FROM; GaryE. PerkVehicle Bid Coordinator Vehicle Contract Manager
Exxecc utive Dirins ector
RE: SHERIFFS' OFFICES & LOCAL GOVERNMENTAL AGENCIES
OF THE STATE OF FLORIDA COOPERATIVE BID FOR
PURSUIT, ADMINISTRATIVE NON -PURSUIT, UTILITY VEHICLES,
TRUCK & VANS, & OTHER FLEET EQUIPMENT
Bid No. 04-12-0823
We are pleased to announce that the Florida Sheriffs conducted t Florida
eleventhAssociation
statewide competitive
and Florida Fire Chiefs'Association ahas pursuit, administrative non -pursuit, utility vehicles, trucks
bid for vehicles which includes police p guaran-
teed vans, baekhoes, motorgraders and agriculture Pe tractors.
subdivis subdivisions including but not limited to
teed to any and all units of local governments/political
county, local public safety board c public instruction
eS wimunicipalitiesn e of Florida and agencies, other
local
y agencies or authorities state agency includ-
ing with
the pc or ag teof Health,
the provisions of Chapter 287, F.S., and 60A, Florida Administrative Code, any
the Division of Universities, Department of Children and Family Services, Department
Department of Juvenile Justice and Departentt ofFloCorrections
a contract which elects and is authorized to
purchase from a source other than the State
governmental emted
In addition to the eligible users referenced above
conditand
ioris of this contract be consent of y g successful bidder(s)
purchases may thebe made under
the terms and ite governmental entities' purchasing laws, rules a
located outside State of Florida.lrchases made under this contract.
regulations shall apply P
This contract is good from October 1, 2004 thru September 30, 2005 - as long as vehicles are
available thru fleet.
Alested parties who wish to purchasefrom this contract
m interay do so by following these simple procedures:
m
ORDERING INSTRUCTIONS
1. Contact the designated dealership (see pages 37-40) listed in the zone from which you wish to
your interest to purchase from the Sheriffs' Offices & Local
purchase and advise them of the vehicles
Governmental Agencies of the State of Florida Bid No.0 y�I�OS ay havese They will you with
the placement of your order and answer y questions
purchased through this program.
I0
Bid Award Announcement (04-12-0823)
IMPORTANT NOTE: All agencies ordering any FORD, GENERAL MOTORS, or CHRYSLER product,
please be advised that you must use the appropriate FIN CODE/FAN CODE for the Florida Sheriffs
AssociationCODE/
in order tond ry obtain
number. rturer's concessions. Also, you must use your FIN
FAN CODEE as a sec secondary futher assistance the Fleet Customer Inormation
Center for your appropriate manufacturer.
Manufacturer Type Code FSA Code Fleet Center Contact Numbers
FORD FIN CODE QE065 1-800-34-FLEET (1-800-343-5338)
GENERAL MOTORS FAN CODE FAN CODE 4931382 1-800-999-FLEET (1-800-999-3533)
CHRYSLER
rSA's Contract No.
2. e
04-12-0823l you submitted to the participating dealer to:
Florida Sheriffs Association
P. O. Box 12519
Tallahassee, Florida 32317-2519
ATTN: Lynn Meek, Cooperative Bid Coordinator
3. fiasic information required on all purchase orders is listed on Page 42 of this Bid Award
Announcement. Purchase orders lacking the required basic information listed may result in the
delay of placement and/or confirmation of orders. NOTE: Purchasers are reminded that the
issuance of a Purchase Order does not in itself guarantee the placement of an order. The agency
is responsible for filling in the requested information on the "Confirmation of Order" and sub-
mitting it along with your purchase order to the respective dealership. Dealers are required to
fill in the bottom section of the "Confirmation of Order" and send it to the purchaser within
seven (7) calendar days after receipt of purchase order. Purchasers are encouraged to contact
the dealer if a "Confirmation of Order" has not been received within a reasonable time frame
and request its issuance.
4. Agencies which elect to purchase off this contract will incur Truecs followingkVee (Specifications e Fees:
• Pursuit, Administrative Non -Pursuit, Utility Vehicles,
1-
27) - Due to numerous requests from various purchasing agencies, the $50.00 administra-
tive fee per vehicle formerly paid to the FSA by purchasing agencies will now be paid to the
FSA by the contracting dealerships. Dealers have included the $50.00 per unit fee in their
inate the need
bid prices and made it a part of the base unit's purchase price. agencies to have to prepare two purchase orders and lcuttwol Ic
for purchasingghecks, thereby
reducing their workload.
• Road Tractor, Backhoe, Motorgrader and Agriculture Tractor Units (Specifications 28-
31) - Dealers are to charge purchasing agencies an administrative fee of 1/2 percent (.005)
of the total invoice amount (base unit plus options) to be collected and paid to the FSA by
the contracting dealers/manufacturer's. Administrative fees for included roado r madeors, backhoesa part of the
motorgraders and agriculture tractor units �4t
be bidders base unit purchase price. This will be a separate line item on the agency's purchase
order. The dealers/manufacturer's will be responsible for
administrative feed
dto bescharged
ing the
prospective purchasing agencies of the 1/2 percent (.005)
and included in the total invoice amount at the time of order. The purchasing agencies will
includell
eliminate
the FSA administrativepurchasing a as a agencies to have to prepare twoof their purchase er sepa ate purchas. Again, e ordis ers
eliminate the need p g
and checks.
This program is designed to provide participating agencies with the most economically priced patrol,
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Bid Award Announcement (04-12-0823)
administrative non -pursuit, utility vehicles,
d timely manner. vans, and other fleet equipment tailored to
their specific needs, in a prompt
One of the unique ot
hers
is that this Bid Contract is aardedto the lowest responsible bidder by distinguishesh nufcturer by specifi-
cation byct zone for allc police o package zone for all non -police packagetvehicles.. Wherease lowest ,ble underdthe(s) by
Stat
manufacturer by specification by
Contract the bid is awarded only to the single lowest bidder by zone.
The Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association
realize that Sheriffs' Offices, a ce Agencies and other units of oonomically based maintenancelocal and sock d parts overnments forter theirfle them
state in that they must Provide economically
They must consider overall operational cost of their vehicles instead of just considering
"LowBid"
on the se of the esThis program's bid award
stem not only pre ovides
with the means to make decisions on dedicated but also offers the
ser
of shopping and purchasing from a single contract.
IMPORTANT_NOTE• The manufacturer's have announced that they would be producing limited
be processed on a first come first
serve ier of pursuit
qu venire sl thst. Toear be on andthat
asafe side, weds a advising 1 agencies to place
serve basis while quantities last.
their orders for pursuit vehicles as soon as possible to ensure delivery of product.
rida State
tatute all fees
On a final note, prospective purchasers etc. are included in the base pricereminded that pursuant oforoeach vehicle. Purchasing
agencies
esapplication
which plate transfer. ) wish to consider seeking reimbursement from
agencies which elect to do their own title work, may
the dealership for those transfer fees already included in the base price of each vehicle.
Counties' and
da Fire Chiefs'
The
id award
Florida Sheriffs size
Floridad administrative), fmid size (purrsuitrind administrative),
utility
bid award for full size (pursuit a
vehicles, trucks and vans, and other fleet equipment are as follows (zones indicated with a
specification low bid):
Name of Dealership
Orville Beckford Ford -Mercury
Duval Ford
Don Reid Ford
Duval Ford
Classic Chevrolet
Classic Chevrolet
Classic Chevrolet
Classic Chevrolet
Type Vehicle
Ford Crown Victoria
Ford Crown Victoria
Ford Crown Victoria
Ford Crown Victoria
Chevrolet Impala
Chevrolet Impala
Chevrolet Impala
Chevrolet Impala
Base
Zone Unit Price
*Western $ 18,873.00
*Northern $ 18,723.00
* Central $ 18,758.00
*Southern $ 18,872.00
* Western
*Northern
* Central
* Southern
$ 16,223.00
$ 16,195.00
$ 16,120.00
$ 16,154.00
*Western $ 24,440.00
Chevrolet Tahoe 1500 *Northern $ 24,440.00
Garber Chevrolet, Inc. Chevrolet Tahoe 1500
Garber Chevrolet, Inc.24,399.00
Classic Chevrolet Chevrolet Tahoe 1500 *Southern $ 24,*Central $ 39.00
Maroons Chevrolet, LLC
Chevrolet Tahoe 1500
Bid Award Announcement (04-12-0823)
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