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HomeMy WebLinkAboutexhibit2MIAMI•�IADE COUNTY culturalaffairs MEMORANDUM 6,-):bAJA,fey \h) 6qtr7 loNX TO: 2004-2005 Community Grants 2nd Quarter Program Grantees FROM: Luis Ruiz, Community Grants Program Administrator C2rAL.— DATE: November 29, 2004 RE: Community Grant Program Award Package and Instructions Enclosed is your FY 2004-2005 Community Grants 2nd Quarter Program award package. This award package contains the items listed below. Please take the time to identify each of these items. If you are missing an item please call me at 305-375-4209 to request a copy. • Four (4) copies, Grant Award Agreement— Article 1(1 page, single sided) • One (1) copy, General Terms and Conditions for Grants (Articles 11, 111, !V and V dated September, 2004 (5 pages, double sided) • One (1) copy, Restatement of Project Budget (2 pages, single sided) • One (1) copy, Universal Affidavit (4 pages, double sided) One (1) copy, IRS Form W-9 (2 pages, double sided) • One (1) copy, Bank Account Disclosure Form (1 page, single sided) In order to accept this grant award, you must: 1. Sign and affix your corporate seal to each of the four (4) copies of the Grant Award Agreement under the section labeled "Grantee." If the corporate seal is unavailable, an official copy of the organization's Articles of Incorporation must be included with each copy of the Agreement. Two (2) original signatures from authorized representatives of the organization are required on each of the four (4) copies. 2. Read (and keep on file) the General Terms and Conditions for Giants (Articles II, III, IV and V) dated September, 2004. This document outlines the conditions governing your grant contract with the County. Please make sure that you understand all sections. Call me at 305-375-5829 with any questions you might have. 3. Complete the Restatement of Project Budget form. This restatement should match your original application, but it should include the exact grant amount recommended and reflect any reduced or new revenues. There is a section to specifically note any changes to the Project Narrative as it was originally submitted on your application. This form replaces the Exhibits section of our old contract, and will be attached to your Agreement as the binding budget figures governing the Agreement. (CONTINUED) Miami -Dade County Department of Cultural Affairs 111 NW 1St Street, Suite 625, Miami, FL 33128 phone: 305-375.46341 fax: 305-375-3068 www.miamidadearts.org 4. Complete the Universal Affidavit, W-9 and Bank Account Disclosure forms. Each section of the Universal Affidavit must be read and initialed indicating compliance with the related policy. For sections that you do not believe are applicable to your organization, please Indicate this by placing "NIA" in the blank and your initials next to the "NIA." The Universal Affidavit is the only attachment to the Agreement requiring a notarized signature. Please keep in mind that Andrea Dougherty and Maria Cruell-Aguire are notaries and will be happy to witness your affirmation; just be sure to call ahead to make sure that either of them will be in the office when you plan to stop in. 5. Include a complete list of your Board of Directors. Board members who are County employees must be identified as such and a written statement attached indicating the extent of involvement with the organization. 6. Please complete and return by 4 PM on Wednesday, January 5, 2005 the following originals and copies: CHECKLIST ITEM DOCUMENTS CONTAINING COPIES ORIGINAL SIGNATyRES ❑ Grant Award Agreements 4 ❑ Restatement of Project Budget 1 3 ❑ Universal Affidavit 1 3 ❑ Organizational Board List - 4 0 IRS W-9 Form 1 - ❑ Bank Account Disclosure Form 1 - RETURN COMPLETED PACKAGE TO: Luis Ruiz Community Grants Program Administrator Miami -Dade County Department of Cultural Affairs 111 NW 1st Street, Suite 625 Miami, Florida 33128 MIAM I: ADE; COUNTY culturalaffairs MIAMI-DADE COUNTY DEPARTMENT OF CULTURAL AFFAIRS Community Grants Program - Second Qi.jarter GRANT AWARD AGREEMENT - ARTICLE I The Miami -Dade County Department of Cultural Affairs and the Cultural Affairs Council, the Mayor and the Board of County Commissioners are pleased to announce that Miami -Dade County has awarded a grant as described herein to City of Miami Department of Parks - Recreation Disabilities Division (hereinafter referred to as the Grantee). The grant award is the result of an extensive public review process, which found that the Grantee is performing a public service through its programs and projects, and is awarded as follows: 1. GRANTEE: 2. AMOUNT OF GRANT: 3. PROJECT: 4. ITEMIZED PROJECT BUDGET: 5. GRANT START DATE: 6, GRANT END DATE: 7. REPORT DEADLINE: GRANTEE AND GRANT DESCRIPTION City of Miami Department of Parks - Recreation Disabilities Division (EIN#59-6000375) 4560 NW 4th Terrace, Miami, FL 33126 $5,388 Disabilities Showcase: Love Is In the Air (as described in the program application and any revisions attached) (as described in the Reinstatement of Project Budget attached hereto) 1 /1 /2005 3/31/2005 5/15/2006 The Parties hereto have executed this Agreement on the day of , 20 MIAMI-DADE COUNTY, FLORIDA, by its BOARD OF COUNTY COMMISSIONERS: Clerk, Miami -Dade County Board of County Commissioners County Manager/Designee GRANTEE: Articles I, II, Ill, IV and V, together with their exhibits, the Restatement of Project Budget, original application and Universal Affidavit, make up this grant award contract. In signing this article, the undersigned officials, on behalf of the Grantee, certify that they have read and will abide by the terms and considerations set forth in the General Terms and Conditions for Grants (Articles 11, III, IV and V) dated September, 2004 as provided with the grant award package, and with those provisions outlined in the notarized and attached Universal Affidavit. Further, the Grantee agrees that the funded project will be executed in substantially the form outlined in the original application as approved for funding; in accordance with the program guidelines of the Community Grants Program; and within the scope of budget submitted in the attached Restatement of Project Budget. Signature -City Manager Printed Name -City Manager Signature -City Clerk Printed Name -City Clerk Signature -City Attorney Printed Name -City Attorney Signature Authorized Official -Risk Management Printed Name Authorized Official -Risk Management Approved for form and legal sufficiency by the Miami -Dade County Attorney (9/2004). MIAMI.DI DEE COUNTY culturalaffairs MIAMI-DADE COUNTY DEPARTMENT OF CULTURAL AFFAIRS Community Grants Program - Second Quarter GRANT AWARD AGREEMENT - ARTICLE I The Miami -Dade County Department of Cultural Affairs and the Cultural Affairs Council, the Mayor and the Board of County Commissioners are pleased to announce that Miami -Dade County has awarded a grant as described herein to City of Miami Department of Parks - Recreation Disabilities Division (hereinafter referred to as the Grantee). The grant award is the result of an extensive public review process, which found that the Grantee is performing a public service through its programs and projects, and is awarded as follows: 1. GRANTEE: 2. AMOUNT OF GRANT: 3, PROJECT: 4, ITEMIZED PROJECT BUDGET: 5. GRANT START DATE: 6. GRANT END DATE: 7. REPORT DEADLINE: GRANTEE AND GRANT DESCRIPTION City of Miami Department of Parks - Recreation Disabilities Division (EIN#59-6000375) 4560 NW 4th Terrace, Miami, FL 33126 $5,388 Disabilities Showcase: Love Is In the Air (as described in the program application and any revisions attached) (as described in the Reinstatement of Project Budget attached hereto) 1 /1 /2005 3/31/2005 5/15/2005 The Parties hereto have executed this Agreement on the day of , 20 MIAMI-DADE COUNTY, FLORIDA, by its BOARD OF COUNTY COMMISSIONERS: Clerk, Miami -Dade County Board of County Commissioners County Manager/Designee GRANTEE: Articles I, II, III, IV and V, together with their exhibits, the Restatement of Project Budget, original application and Universal Affidavit, make up this grant award contract. In signing this article, the undersigned officials, on behalf of the Grantee, certify that they have read and will abide by the terms and considerations set forth in the General Terms and Conditions for Grants (Articles 1I, III, IV and V) dated September, 2004 as provided with the grant award package, and with those provisions outlined in the notarized and attached Universal Affidavit. Further, the Grantee agrees that the funded project will be executed in substantially the form outlined in the original application as approved for funding; in accordance with the program guidelines of the Community Grants Program; and within the scope of budget submitted in the attached Restatement of Project Budget, Signature -City Manager Signature -City Attorney Printed Name -City Manager Printed Name -City Attorney Signature -City Clerk Signature Authorized Official -Risk Management Printed Name -City Clerk Printed Name Authorized Official -Risk Management Approved for form and legal sufficiency by the Miami -Dade County Attorney (9/2004). MIAMI•DtADE COUNTY culturalaffairs MIAMI-DADE COUNTY DEPARTMENT OF CULTURAL AFFAIRS Community Grants Program - Second Quarter GRANT AWARD AGREEMENT - ARTICLE I The Miami -Dade County Department of Cultural Affairs and the Cultural Affairs Council, the Mayor and the Board of County Commissioners are pleased to announce that Miami -Dade County has awarded a grant as described herein to City of Miami Department of Parks - Recreation Disabilities Division (hereinafter referred to as the Grantee). The grant award is the result of an extensive public review process, which found that the Grantee is performing a public service through its programs and projects, and is awarded as follows: 1. GRANTEE: 2. AMOUNT OF GRANT: 3, PROJECT: 4, ITEMIZED PROJECT BUDGET; 5. GRANT START DATE: 6. GRANT END DATE: 7, REPORT DEADLINE: GRANTEE AND GRANT DESCRIPTION City of Miami Department of Parks - Recreation Disabilities Division (EIN#59-6000375) 4560 NW 4th Terrace, Miami, FL 33126 $5,388 Disabilities Showcase: Love Is In the Air (as described in the program application and any revisions attached) (as described in the Reinstatement of Project Budget attached hereto) 1 /1 /2005 3/31 /2005 5/15/2005 The Parties hereto have executed this Agreement on the day of , 20 MIAMI-DADE COUNTY, FLORIDA, by its BOARD OF COUNTY COMMISSIONERS: Clerk, Miami -Dade County Board of County Commissioners County Manager/Designee GRANTEE: Articles I, II, III, IV and V, together with their exhibits, the Restatement of Project Budget, original application and Universal Affidavit, make up this grant award contract. In signing this article, the undersigned officials, on behalf of the Grantee, certify that they have read and will abide by the terms and considerations set forth in the General Terms and Conditions for Grants (Articles II, Ill, IV and V) dated September, 2004 as provided with the grant award package, and with those provisions outlined in the notarized and attached Universal Affidavit. Further, the Grantee agrees that the funded project will be executed in substantially the form outlined in the original application as approved for funding; in accordance with the program guidelines of the Community Grants Program; and within the scope of budget submitted in the attached Restatement of Project Budget. Signature -City Manager Signature -City Attorney Printed Name -City Manager Printed Name -City Attorney Signature -City Clerk Signature Authorized Official -Risk Management Printed Name -City Clerk Printed Name Authorized Official -Risk Management Approved for form and legal sufficiency by the Miami -Dade County Attorney (9/2004). 'MIAM JADE COUNTY culturalaffairs nimmilmmmommai MIAMI-DADE COUNTY DEPARTMENT OF CULTURAL AFFAIRS Community Grants Program - Second Quarter GRANT AWARD AGREEMENT - ARTICLE I The Miami -Dade County Department of Cultural Affairs and the Cultural Affairs Council, the Mayor and the Board of County Commissioners are pleased to announce that Miami -Dade County has awarded a grant as described herein to City of Miami Department of Parks - Recreation Disabilities Division (hereinafter referred to as the Grantee). The grant award is the result of an extensive public review process, which found that the Grantee is performing a public service through its programs and projects, and is awarded as follows: 1. GRANTEE: 2. AMOUNT OF GRANT: 3. PROJECT: 4. ITEMIZED PROJECT BUDGET: 5. GRANT START DATE: 6. GRANT END DATE: 7. REPORT DEADLINE: GRANTEE AND GRANT DESCRIPTION City of Miami Department of Parks - Recreation Disabilities Division (EIN#59-6000375) 4560 NW 4th Terrace, Miami, FL 33126 $5,388 Disabilities Showcase: Love Is In the Air (as described in the program application and any revisions attached) (as described in the Reinstatement of Project Budget attached hereto) 1 /1 /2005 3/31/2005 5/15/2005 The Parties hereto have executed this Agreement on the day of , 20 MIAMI-DADE COUNTY, FLORIDA, by its BOARD OF COUNTY COMMISSIONERS: Clerk, Miami -Dade County Board of County Commissioners County Manager/Designee GRANTEE: Articles I, II, III, IV and V, together with their exhibits, the Restatement of Project Budget, original application and Universal Affidavit, make up this grant award contract. In signing this article, the undersigned officials, on behalf of the Grantee, certify that they have read and will abide by the terms and considerations set forth in the General Terms and Conditions for Grants (Articles II, III, IV and V) dated September, 2004 as provided with the grant award package, and with those provisions outlined in the notarized and attached Universal Affidavit. Further, the Grantee agrees that the funded project will be executed in substantially the form outlined in the original application as approved for funding; in accordance with the program guidelines of the Community Grants Program; and within the scope of budget submitted in the attached Restatement of Project Budget. Signature -City Manager Signature -City Attorney Printed Name -City Manager Printed Name -City Attorney Signature -City Clerk Signature Authorized Official -Risk Management Printed Name -City Clerk Printed Name Authorized Official -Risk Management Approved for form and legal sufficiency by the Miami -Dade County Attorney (9/2004).