HomeMy WebLinkAboutresolutionCity of Miami
Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.ci.miami.fl.us
File Number: 04-01311
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY
A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED
PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S EMERGENCY FINDINGS, WAIVING COMPETITIVE BIDDING
PROCEDURES, AND AWARDING A BID TO MCCARTNEY CONSTRUCTION
COMPANY, PURSUANT TO SECTION 18-89 OF THE CODE OF THE CITY OF
MIAMI, FLORIDA, AS AMENDED, FOR THE PROJECT ENTITLED "CITY HALL
COMMISSION CHAMBERS LIGHTING, SOUND AND INTERIOR
IMPROVEMENTS, B-3285," IN THE TOTAL AMOUNT NOT TO EXCEED
$1,155,254; APPROVING AN ADDITIONAL INCREASE IN THE AMOUNT NOT TO
EXCEED $3,143.17, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED
$1,158,397.17; ALLOCATING FUNDS FOR SAID CONTRACT AND INCREASES
FROM CAPITAL IMPROVEMENT PROJECT NOS. 311037, 311050 AND 311051;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE NECESSARY
DOCUMENT(S) FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") needed to renovate and upgrade the City Commission
Chambers technologically and aesthetically for television broadcasting and public access to City
Commission meetings, and initiated a project entitled "City Hall Commission Chambers Lighting -Sound
and Interior Improvements, B-3285" ("Project"); and
WHEREAS, at the June 27, 2002, City Commission meeting, Motion #02-759 was passed
committing to fund the Project and "directing the City Manager to proceed and move forward" with the
design and construction; and
WHEREAS, to initiate the Project, the City Manager approved an Emergency Finding dated July 3,
2002, for acquisition of Consultant services, for the advance purchase of lighting, sound and television
equipment required for the Project, and for the bidding of the construction work; and
WHEREAS, the City Manager subsequently approved a "Supplement" to the Emergency Finding
dated July 24, 2002, authorizing an award of a construction contract in the amount of $534,885, to the
low bidder, McCartney Construction Company ("McCartney"), with a maximum limit of $600,000, for
construction; and
WHEREAS, a construction contract with McCartney was initially executed on August 29, 2002, for
the scope of work to begin the Project, in the amount of $534,885; and
WHEREAS, the City Manager approved another "Supplement" to the Emergency Finding dated
November 13, 2002, to increase the maximum limit of the construction contract from $600,000, to
$955,769, to cover the cost of code improvements including building, fire protection, electrical, and the
Americans with Disabilities Act code improvements; and
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File Number: 04-01311
WHEREAS, the City Manager approved an amendment to the contract dated January 29, 2003, to
increase the construction contract with McCartney up to a maximum of $250,000, to cover the cost of
additional project improvements; and
WHEREAS, the construction work under McCartney's contract is now completed and the final cost
is under the maximum amount of the increase authorized by the "Emergency Finding Amendment"
dated January 29, 2003; and
WHEREAS, the current amount of the construction contract with McCartney $1,155,254 and an
increase to the contract in the amount of $3,143.17 brings the final cost of the City Hall Commission
Chamber and related improvements to $1,158,397.17; and
WHEREAS, the actions of the City Manager in approving the foregoing Emergency Findings need
to be ratified, approved and confirmed by the City Commission under the Code of the City of Miami,
Florida, as amended ("City Code"), and the increase in the contract approved; and
WHEREAS, Florida Statute 255,20(c)(5) allows the repair and maintenance of a public facility,
which this work is, to be done without formal sealed bidding; and
WHEREAS, funds to cover all contract costs have been made available from Capital
Improvements Project ("CIP") Nos. 311037, 311050 and 311051 entitled "City Hall Commission
Chambers Lighting, Sound and Interior Improvements;"
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section,
Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City
Manager's emergency findings, waiving competitive bidding procedures, pursuant to Section 18-89 of
the City Code, awarding a bid to Mc Cartney, for the Project, in the total amount not to exceed
$1,155,254, is ratified, approved and confirmed and an additional increase in the amount not to
exceed $3,143.17, for a total contract amount not to exceed $1,158,397.17, is approved, with funds
allocated for said contract and increases from CIP Nos. 311037, 311050 and 311051.
Section 3. The City Manager is authorized{1} to execute any remaining documents necessary for
said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor {2}
APPROVED AS TO FORM AND CO" -ECTNESS: '
JOR
CITY TT•"NEY
City of Miami
EZ
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Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
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