HomeMy WebLinkAboutexhibit3CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Carlos A. Gimenez
City Manager
Carlos McDonald, Director
Officg of Communications
DATE:
November 13. 2002 -
SUBJECT:
Supplement to Emergency
Finding for City Commission
REFEFIENGEChambers- Lighting, Sound
and Interior Improvements
ENCLOSURES:
FILE :.. .-
This memo serves to request your authorization for a supplemental revision to the
"Emergency Finding" for new Lighting, Sound and Interior improvements to the
City Commission Chambers at City Hall dated July 3, 2002. This revision of the
original "Emergency Finding" is to request your approval to increase the existing
construction contact with the McCartney Construction Company from $600,000
maximum to the increased amount of $955,769 maximum. This increase in the
construction cost is due to a significant increase in the scope of work for the City
Hall Improvements Project. We are also requesting approval for the City to direct.
purchase some furnishings in the amount of $161,231 to save sales tax monies.
The increase in the scope of work includes the following improvements:
• To provide a fire alarm system and fire sprinklers to bring the City Hall
building in compliance with the Fire Code requirements.
• To Provide new dais for the City Commission, Mayor and staff seating
area in order to improve public viewing of proceedings, to improve the
facilities for presentations, and to provide. Americans With Disabilities
Act (ADA) accessibility throughout the Chamber and Dais.
• To expand the Historic Restoration improvements to include newly
discovered original interior windows into the project and to provide
replications original murals as part of the work.
• To provide renovations of the public entrance lobby, corridors and the
foyers in order to improve security, and ADA accessibility. The
entrance Lobby finishes will be upgraded to have a historic quality of
the original Pan Am Terminal Building.
Carlos A. Gimenez
Page 2
November 13,2002
• To improve the Chamber public seating area with new carpet, new
theater chairs, and interior wall improvements. Also, to increase the
public seating, to provide press accommodations, and to improve the
Commission Chamber acoustics.
Increase cost for the above improvements
Based on current available funding: $355,769.
Current Approved Construction Contract Amount: $600,000.
Additional funding will be required to complete the project. As of this date,
approximately $300,000 additional will be needed.
The above improvements were originally planned to be done in separate phases.
The City Manager made the decision to do the project in one phase because the
overall cost, construction time and public inconvenience would be less. The
projected completion date is January 15, 2003. However, the Commission
Chambers are to be sufficiently ready by December 12, 2002 for Pan Am
Anniversary Event.
We are specifically requesting the Emergency Purchase by the City of the
theater chairs and the dais cabinet work, which are high cost items, in order
to save $10,516. in sales taxes.
The following are the bid items, manufacturer, and prices obtained by the General
Contractor:
Item Mfr. Price Sales Tax
Theater Chairs Irwin Seating Co.
Dais Cabinetwork Federal Millwork, Inc.
$ 28,686. $ 1,865.
132,545. 8L651.
$161,221. $10,516.
The above items may change slightly in price if the Purchasing Department can
find lower prices for these items.
- Carlos A. Gimenez
Page 3
- November 13, 2002
Funds in the amount of $408,990 are available under CIP No.: 311050 and another
$108,000. are available under CIP No.: 311037. If approved, this "EMERGENCY
FINDING" will be placed on ' next available City Commission Agenda for
ratification and approval : e construction is completed.
Approve
Marcelo Penha, Acting Director
Dept. '. ement & : - + get
,ten -
City Manager
Date
Date
FICA/P/JRAJAIP
c: Janet E. Palacino, Director, Capital Improvements Programs
Jorge R. Avino, Deputy Director, Capital Improvements Program
Michael Rath, Acting Director, Purchasing Department
Marcelo A. Penha, Acting Director, Management & Budget Department
Allan I. Poms, Chief Architect, Capital Improvements Program
CM: sc