HomeMy WebLinkAboutsummary formDate: 12/6/2004
AGENDA ITEM SUMMARY FORM
FILE ID: OS- 00006
Requesting Department: Police
Commission Meeting Date: 1/13/2005 District Impacted: None
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: On -Site Mobile Shredding Services
Purpose of Item:
Adopt the attached Resolution accepting the bid of Recordshred, Inc., a Non-Minority/Non-Local
vendor, located at 33 N.E. 2nd Street, Suite 300, Fort Lauderdale, FL 33301, for the provision of on -
site mobile shredding services, for the Police Department, for an initial period of two (2) years with
the option to extend for two (2) additional one (1) year periods, at an annual amount not to exceed
$40,000. Funding is to be provided from the Police General Operating Budget, Account Code No.
001000.290201.6.270 ($30,000) and E911 Operating Budget, Account Code No.
196002.290461.6.340 ($10,000).
Background Information:
The Department of Police must have the ability to destroy confidential documents and/or records that
have met their minimum retention requirements in a manner consistent with the State of Florida,
Bureau of Archives and Records Management. Shredding of these records will be conducted bi-
weekly and/or, on an as needed basis, on -site within the premises of the Police Department
Headquarters Building facility. Vendor will provide at a minimum twenty-nine (29) consoles to be
placed throughout the Miami Police Department facility, as well as, a Certificate of Destruction and
weigh ticket at the completion of each service.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source be ow.
General Account No: 001000.290201.6.270 a, 1 -- i / 15/o4-
Special Revenue Account No: 196002.290461.6.340 — j 1' j 4401 411, 34. 2v
CIP Project No: 5ka
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
If using or receiving capital funds
Grants
Purchasing
Chief D/
Risk Manageme
Dept. Director
/ffria�$,City Manager
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