HomeMy WebLinkAboutFact SheetPOLICE AGENDA ITEM SUMMARY FACT SHEET
Bureau of Archives and Records Management
JUSTIFICATION:
The Department of Police must have the ability to destroy confidential documents and/or records
that have met their minimum retention requirements in a manner consistent with the State of
Florida, Bureau of Archives and Records Management. Shredding of these records will be
conducted bi-weekly and/or, on an as needed basis, on -site within the premises of the Police
Department Headquarters Building facility. Vendor will provide at a minimum twenty-nine (29)
consoles to be placed throughout the Miami Police Department facility, as well as, a Certificate
of Destruction and weigh ticket at the completion of each service.
HOW IS THIS ITEM GOING TO ENHANCE THE QUALITY OF SERVICE TO THE
CUSTOMER / CITIZENS?
Better records management.
IS THIS A REPLACEMENT ITEM? YES ❑ NO 11 (If yes, why?)
IS THIS AN EMERGENCY ITEM? YES ❑ NO (If yes, why?)
IS THIS PURCHASE USING A SOLE SOURCE VENDOR? YES E
NO ® (If yes, why?)
IS THIS A LOCAL VENDOR? YES ❑ NO ® (If no, explain?)
Non-Minority/Non-Local vendor, located at 33 N.E. 2nd Street, Suite 300, Fort Lauderdale, FL
33301
IS THIS THE LO
EST BID? YES ❑ NO ❑ (If no, explain?
FUNDING SOURCE:
COMMENTS:
See comments below
TOTAL EXPENDITURE: $40,000.00 yearly
Funding is to be provided from the Police General Operating Budget, Account Code No. 001000.290201.6.270
($30,000) and E911 Operating Budget, Account Code No. 196002.290461.6.340 ($10,000).
Commission Hearing Date:
1/27/05
Item#:
CA-3