HomeMy WebLinkAboutaward formAWARD RECOMMENDATION AND APPROVAL FORM
Date: October 13, 2004 Department/Division: Police
Department Contact Name/Number: Lourdes Rodriguez — 579-6180
Bid/Contract Number: 03-04-147
Summary/Description of Purchase:
Sr. Buyer: Maritza Suarez
On -Site Mobile Shredding Services
Justification for Award/Contract:
The Department of Police must have the ability to destroy confidential documents and/or
records that have met their minimum retention requirements in a manner consistent with the
State of Florida, Bureau of Archives and Records Management. Shredding of these records
will be conducted on a bi-weekly and/or on an as needed basis, on site within the premises
of the Miami Police Department Headquarters Building facility.
Type of Contract:
Single Purchase
Short -Term Contract
Lease
Tenn Contract
Contract Increase
Contract Period Two (2) years
Recommended Vendor(s):
Recordshred, Inc.
Method of Purchase:
Formal Bid (include bid tabulation)
Competitive Negotiation (include documentation)
Other Governmental Contracts (include documentation)
OTR: Two (2) additional one (1) year periods
MWBE/Location Status: Award/Contract Value
Non-Minority/Non-Local $40, 000
Total Value of Award/Contract (including value associated with potential OTR):
Award Recommended By:
De rtrnent Director,
Police General Operating Budget an
Source(s) of Funds:
Account Code(s):
esignee Signature
E911. Operating Budget
$160,000
001000.290201.6.270 ($30,000)
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Funding Approval:
ee
egEor/Dsr g
BIDAWARDRECOMFORM
Certified By:
cer/Designee
196002.290461.6.340 ($10,000)
City Manager
t>! 1610(
Date