HomeMy WebLinkAboutsummary formDate: 12/8/2004
AGENDA ITEM SUMMARY FORM
FILE ID: 04- 013q 7
Requesting Department: Information Technology
Commission Meeting Date: 1/13/2005 District Impacted:
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Award of bid for City-wide Telecommunications Wiring
Purpose of Item:
To accept the bids submitted on November 22, 2004, Bid No. 03-04-161, by Quality Wiring, Inc.,
(Dennis G. and Sophia Dandrinos, owners), a Hispanic/Miami-Dade County vendor, located at 10300
Sunset Drive, #414, Miami, Florida 33173, and by 4Net Networking Corporation, (Daniel and David
Pranckevicius, owners), a Hispanic/Miami-Dade County vendor, located at 7250 NW 31 Street,
Miami, Florida 33122 for the provision of telecommunications wiring services on an as needed, when
needed city-wide basis for a two (2) year period with the option to extend for two (2) additional one
(1) year periods, based on overall lowest cost to the city, in an amount not to exceed $400,000
annually, with Quality Wiring, Inc. designated as the primary vendor, and 4Net Networking
Corporation, designated as the secondary vendor, allocating funds therefor from the operating budgets
or capital improvement projects of various city departments and requiring the budgetary approval of
funds to utilize these services from individual departmental accounts prior to usage.
Background Information:
There is a need for Information Technology to secure a contract for Telecommunications Wiring
Services to be utilized on an as -needed, when -needed City-wide basis. City departments and facilities
have the need to perform moves, adds, and changes in the wiring infrastructure of the City data, cable
television or video, and voice networks through the installation and termination of wiring, including
but not limited to twisted pair, coaxial, and fiber optic wiring, and the installation and configuration of
associated communications hardware and conduit. Eight -seven (87) invitations for bids were mailed
and five (5) responses were received and deemed responsive and responsible bidders. Quality Wiring,
Inc. and 4Net Networking Corporation submitted the overall lowest most responsive and responsible
bids. The overall lowest cost vendor is designated as the primary vendor and the next lowest cost
vendor is designated as the secondary vendor in rank order on the basis of overall lowest cost. Should
the primary vendor be unable to respond to the time constraints or technical constraints of any given
scope of work, the services from the secondary vendor will be requested. Additionally, based on the
scope of work, the City reserves the right to obtain quotes from all awarded vendors and to make an
award to the vendor who provided the lowest overall quote for a specific job. Funds to utilize these
services, in an amount not to exceed $400,000 annually, are to be allocated, with prior budgetary
approval, from the operating budgets or capital improvement projects of various City departments on
an as needed basis.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
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NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
liming or receiving capital Raids
Grants Risk Manageme
i�
Purchasin ��C' �- `� Dept. Director
Chief �:►,1 City Manager
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