HomeMy WebLinkAboutmemoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM
The Honorable Mayor and
Members of The City Commission
oe Arriola
City Manager
DATE
SUBJECT:
.MAY 28 2004
Allocation of 30th Year CDBEFE:
Funds for Economic
Development and/or Public
Facilities and Improvements
REFERENCES : City Commission Meeting
ENCLOSURES: June 10, 2004
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution,
with Attachments, allocating $4,173,000 of 30th Year Community Development Block
Grant (CDBG) Program funds in the category of Economic Development and/or Public
Facilities and Improvements to the agencies specified in Attachment A and adopting the
Commercial Facade Treatment Policies attached for the 30th Program Year beginning
October 1, 2004; and further authorizing the City Manager to enter into individual
agreements with each agency, for said purpose, substantially in the attached form, subject
to applicable City Code provisions.
BACKGROUND;
Under the entitlement formula, the U.S. Department of Housing and Urban Development
(U.S. HUD) has advised the City that the projected Community Development Block
Grant (CDBG) entitlement for the 30th Program Year, which commences October 1,
2004, will be a total allocation of $9,928,000.
In the Economic Development and/or Public Facilities and Improvements category,
$4,173,000 is available for allocation. The RFP produced Handing requests totaling just
over $4,500,000 million from competing organizations in this category.
The Department of Community Development has completed the analysis of proposals
submitted by community organizations competing for available 30th Year CDBG Hinds
for Economic Development and/or Public Facilities and Improvements activities.
Mini pum Eligibility & Maximum FunAjng Criteria
The following minimum eligibility and maximum funding criteria must be met for
any applicant to be recommended for funding.
The City of Miami retains the option to renew or extend the agreement with the
subcontractor for an additional year, subject to satisfactory contractor
performance, available funding, and ongoing community needs,
• All City monitoring and/or audit findings for the applicant and related agencies
must be resolved to the satisfaction of the Administration prior to application
submission,
• The Agency must be current with OMB-A133 (audited financial statements)
requirements at the time of application submission.
• The Agency's proposal must meet a minimum score requirement on the
appropriate RFP rating criteria.
• 30th Program Year funding recommendation for any previously funded agency
will not exceed that agency's 29th Program Year performance (timely eligible
expenditures).
• 30th Program Year funding recommendation for any agency not previously funded
by the City will not exceed that agency's verifiable performance with another
major funding source (specifically, timely eligible expenditures).
All proposals received by the City within the stated deadlines are identified on the two
Attachments. Attachment A includes proposals recommended for funding and
Attachment 13 identifies proposals that were determined to be ineligible based on:
insufficient information to determine the legal qualification and incompleteness of
proposal. Ineligible proposals were eliminated from further review and the applicant was
formally advised, in writing, of the proposal's determination of ineligibility and of the
applicant's right to appeal the determination to an independent, impartial three (3)
member panel comprised of representatives from the Departments of Parking Authority,
Budget and Strategic Planning and Economic Development.
The Administration's funding recommendation for this category is included on the
Attachment A, Agencies recommended for funding by the Administration include those
that were determined to be eligible for consideration through the original staff review and
also those agencies which successfully appealed elimination by staff review and were
thus determined to be eligible for consideration.
The Administration's recommendation is based on a strategy that maintains the following
basic norms, in addition to the basic eligibility criteria cited in this memorandum:
• Existing projects must attain satisfactory performance measures to be considered
for funding
• To be eligible for funding, the proposal must meet a minimum score requirement.
• The funding recommendation takes into consideration the aforementioned U.S.
HUD formula allocation distribution by District.
It is recommended that the City Commission adopt the attached Resolution, with
Attachments, allocating $4,173,000 of 30th Year Community Development Block Grant
(CDBG) Program funds in the category of Economic Development and/or Public
Facilities and Improvements to the agencies specified in Attachment A for the 30th
Program Year beginning October 1, 2004; and further authorizing the City Manager to
enter into individual agreements with each agency, for said purpose, substantially in the
attached form, subject to applicable City Code provisions.
The proposed Resolution allocates CDBG grant funds and does not have a
bu » : t impact on the General Fund.
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