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HomeMy WebLinkAboutexhibitCa L11h e, s 1 am) @Jul AGENCY NAME: PREPARED BY: REVSION DATE & TIME: City of Miami Desiree Hitchmon 12/2/2004 at 2:33 PM October 21, 2004 Ms. Shrita Sterlin, MPA Miami/Miami-Dade Weed and Seed, Inc. C/o Miami -Dade PSN Regional Task Force 100 NE 84th Street, Suite 250 Miami, Florida 33138 RE: PSN Budget and Program Modification Request Dear Ms. Sterlin: This letter serves as an official request, acting by and through The City of Miami, Mayors Office, to modify the proposed objectives and reallocation of funds between approved activities and budget categories for the FY 03-04 Project Safe Neighborhood (PSN) Grant. These changes will increase or decrease the original project scope. The specific details are found on the attached forms, as follows: • Form 1 includes the adjustments to the appropriate budget categories; • Form 2 includes the adjustments to the strategy; and, • Form 3 includes a snapshot of the overall revised strategy and implementation plan. Forms 1, 2, and 3 were approved by the designated site committees of PSN. Thank you in advance for processing this request. Sincerely, Desiree Hitchmon Project Manager NOTE: Attach minutes from site committee meetings and attendance sheet. AGENCY NAME: PREPARED BY: REVSION DATE & TIME: City of Miami Desiree Hitchmon 12/2/2004 at 2:33 PM Form 1 Budget Modification Directions: Review your original budget and use the budget modification form to request any necessary changes. - List your original budget items that were approved under the "Current Allocation" column (2"d column) of the budget modification form, - The "Modification" (a.k.a. "net change") column equals the difference between the "Current Allocation" and "Budget Requested" columns. This amount should be shown as a plus (+) or minus (-) value. If there is no net change in the category, enter none or -0-. - Next list the changes that you are requesting to the original budget under the "Budget Requested" column (4'h column) of the budget modification form, This amount must be the total amount that is being assigned to that category, Table 1 1 Budget Category Personnel Current Allocation (Approved Budget) Modification (+ or -) Budget Requested 2 Fringe 3 Travel 4 Equipment 5 Supplies 15000.00 -4350.00 10,650.00 6 Construction 7 Consultants/ Contracts 0.00 4350.00 4350.00 8 Other Costs 9 Direct Costs 10 Indirect Costs 11 Total 15000'' 4350.00 15000.' Directions: In the table below, include justifications (in monetary terms) for changes (reductions and/or increases) in figures. Justifications are required for every fine item that has been adjusted. Table 1.1 Budget Category Justification 1 Personnel 2 Fringe 3 Travel 4 Equipment 5 Supplies ALLOCATE 10650.00 FOR PRINTING OF FLYERS AND BULLETINS 6 Construction 7 Consultants/ Contracts ALLOCATE 1200.00 FOR RADIO ADDRESS CONCERNING EVENT FOR DURATION OF GRANT (WMBM) ALLOCATE 3150,00 FOR GOSPEL TRUTH NEWS LETTER A MONTHLY ADDRESS TO COMMUNITY CONCERNING ALL OUTREACH EFFORTS AND GUN VIOLENCE STATISTICS AND INQUIRIES 8 Other Costs NOTE: Attach minutes from site committee meetings and attendance sheet. AGENCY NAME: Cfty of Miami PREPARED BY: Desiree Hitchmon REVSION DATE & TIME: 12/2/2004 at 2:33 PM 9 Direct Costs 10 Indirect Costs NOTE.: Attach minutes from site committee meetings and attendance sheet. AGENCY NAME: City of Miami PREPARED BY: Desiree Hitchmon REVSION DATE & TIME: 12/2/2004 at 2:33 PM Form 2 Strategy Modification Directions. This modification form is limited only to the addition or deletion of goals/objectives or partnering agencies for the Project Safe Neighborhood Grant, as related to the official strategy for the Southern District of Florida, Please note that major deviation from the original goals and objectives (scope of work) approved for this project may not be allowable. Answer the questions below. For all explanations, be sure to include observatory, statistical and/or structural validations to support the requested modifications. 1. The.purpose of this request is to: please mark one selection; a. Add, Modify, or Delete Goal(s) and Objective(s) b. Add, Modify, or Replace Partnering Agency 2. CHANGE IN OBJECTIVE: Describe the change/revision to the objectives, and explain the reason for this change, The City of Miami is attempting to target each net area by targeting the 'Hot Spots' and impacting that neighborhood by promoting community awareness and distributing gun violence literature through a faith -based entity. We believe that our faith -based leaders are a key factor, in highlighting the devastation of gun violence using their podium and respected position with the community as a platform to the ear of local area residents. BEFORE: We were planning on targeting each area by utilizing the youth groups of the lead church and canvassing as well as distributing materials throughout the 'Hot Spot' areas. 3. CHANGE IN METHODOLOGY (Activities and Process): Briefly summarize proposed changes below. Explain why the changes are being made. Describe any changes in risks, and an assessment of whether or not any changes should be made to the overall strategy. If no changes are necessary, please state. Five (5) churches within the 'Hot Spot' areas will be asked to discuss gun violence during their 4`" Sunday service and place within their church bulletin our Reduce Gun Violence flyer with relevant information. For all churches that agree we will print the bulletins with the flyer and information included. Public WMBM and GospelTruth Address needs to be renewed in December to keep with Obiective 3-3.1, 3.3 and Objective 2.2.2 4. CHANGE IN POPULATION and/or RECRUITMENT: Briefly describe proposed changes in subject population or recruitment, including the reasons for this change. Include the following for each new population, if relevant: inclusion criteria, exclusion criteria, age range, number of subjects (cases and controls), approach and recruitment methods. POPULATION: SAME- Hot Spot location and maps still provided by the City of Miami Police Department and neighborhood Net Area Office. RECRUITMENT: SAME- Faith -Based Entity within Hot Spot Area 5. TARGET AREA: Briefly describe proposed changes in target area. Explain why the target area has changed. (Is the proposed target area within the boundaries of the designated "hot spot" areas)? N/A NOTE: Attach minutes from site committee meetings and attendance sheet, AGENCY NAME: PREPARED BY: REVSION DATE & TIME: City of Miami Desiree Hitchmon 12/2/2004 at 2:33 PM 6. CHANGE IN PARTNERS: Provide information requested below for each new partner; also indicate if a partnering agency is no longer associated with this project. Include MOU's for all new partnerships, NIA Name and Title Position Agencv Contact Information NOTE: Attach minutes from site committee meetings and attendance sheet. AGENCY NAME: City of Miami PREPARED BY: Desiree Hitchmon REVSION DATE & TIME: 12/2/2004 at 2:33 PM Form 3 "Snapshot" of Strategy Revision & Implementation Plan Directions: In the table below, summarize proposed modifications, including grant objectives, related activities, anticipated outcomes, and completion dates_ Objective Related Activities Outcome Completion Date 1 OBJ. 1.1- TASK 1.1- Identifying educational activities for gun safety Distribution to Congregation gun safety tips located in flyer_ Clergy participation. Enhance knowledge of congregation to be shared with others ON- GOING 2 OBJ.1.1 TASK 1.1- Provide assistance in attaining employability skills Auto Cadd Job training for non traditional students_ Students provided by Faith -Based Entity within the empowerment zone_ Program that provides employable skills and training to open up opportunities for non- traditional students Completed October 8th 2004 3 OBJ.1.1 TASK 1.3- Develop partnerships with Federal, State, County and Local justice agencies City of Miami Police contact for information regarding 'Hot Spot Areas and Net Office for Faith- Based Organizations within area. State Attorney's office will conduct a Gun Safety workshop during Pastoral Roundtable. Proper Areas Targeted. Information given at Roundtable to be taken back to congregation. On -GOING 4 OBJ.2 TASK2.2- Develop public service announcements Press Release for Mayors Office Involvement, City Station NET TV Channel Nine WMBM Inside Miami Monthly Report, Gospel Truth News Letter Reach out to listeners as well as every church with in the 'Hot Spot' Community GospelTruth- November 2004 (renew) WMBM —Inside Miami December 2004 (renew) 5 OBJ.3 TASK 3.3- Increase Press Release for Mayors Office _ Air 2-weeks prior to each ON-GOIN NOTE: Attach minutes from site committee meetings and attendance sheet. AGENCY NAME: City of Miami PREPARED BY: Desiree liitchmon REVSION DATE & TIME: 1212/2004 at 2:33 PM PSN exposure by developing partnerships with the media Involvement, City Station NET TV Channel Nine WMBM inside Miami Monthly Report, Gospel Truth News Letter area visit to promote community awareness of Reduce Gun Violence Statistics 6 OBJ.3 TASK 3.4 Initiate `Reduce Gun Violence Sunday with FBO's identify churches within 'Hot Spots' solicit their participation by printing church bulletins with flyer and info included_ Clergy will speak on topic. Promote Community awareness, enhance awareness of congregation touch the lives of neighbors ON -GOING 7 8 9 NOTE: Attach minutes from site committee meetings and attendance sheet.