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HomeMy WebLinkAboutexhibitAEXHIBIT 'A' SCOPE OF SERVICES FOR STREETCAR ENGINEERING SERVICES IN ACCORDANCE WITH THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF MIAMI, FLORIDA AND THE MIDTOWN MIAMI COMMUNITY DEVELOPMENT DISTRICT The following assumptions were used in the preparation of this Scope of Services: 1. All survey, platting, geotechnical studies, and tests will be provided through the City of Miami (City) under separate contract. 2. Maintenance of Traffic (MOT) plans for all work will be developed and submitted by the Contractor. 3. It is assumed that the requested improvements and associated regulations for those improvements will remain constant throughout the Project (the Project as specified in the Interlocal Agreement (Agreement)). 4. The length of two -track route is estimated to be about 3,000 feet. 5. The Design Plans are assumed to be for two parallel main tracks located in the streets, with either parking and/or traffic lanes between the track and the curb. 6. The future Overhead Contact System (OCS) is assumed to be of the single contact wire style for two parallel main tracks located in the streets, with either parking and/or traffic lanes between the track and the curb. This feature suggests that contact wires will be supported along straight track by a cross span wire with a supporting pole each side to the street. Special wiring arrangements will be required at and adjacent to track curves. On straight track, pairs of poles, one each side of the street, would be located at about a separation of approximately 80 feet, with much closer spacing required at curves. 7. The Systems Electrical portion of construction will provide ail underground duct banks, manholes, hand holes, street lighting, service panels and all other related electrical elements required to complete the second phase of the project. 8. All work will be based on the use of the Portland style Streetcar vehicle. 9. Land will be allocated to accommodate one Traction Power Substation (TPSS), sized approximately 80 feet by 70 feet with ample driveway access. 10. The design will include the location of at least one passenger station. Scope of Services Streetcar Miami and Midtown Miami CPI? ILA, City Commission 12-09-O4, Page 2 11. Architectural design of the stations is not included in this Agreement. 12. One or more future buildings or pedestrian bridges may span above or be adjacent to the proposed track. During the Design phase of this project, if it is found that project requirements are different from original assumptions, the Midtown Miami Community Development District (CDD) will submit to the City a supplemental scope of services for any additional work needed to complete the Project. The CDD will provide engineering, planning, and design services for the preparation of construction document plans and permit applications. The CDD scope of services, schedule and professional fees for the professional services are as follows: SCOPE OF SERVICES PHASE I — CONCEPTUAL STREETCAR DESIGN The CDD will perform the following services under this task: 1. Attend a maximum of three utility liaison meetings. 2, Attend a maximum of ten team coordination meetings and/or meetings with the City of Miami staff. 3. Attend a maximum of three meetings with the Florida Department of Transportation (FDOT) to coordinate the conceptual design components and identify signal synchronization issues. 4. Develop conceptual alignment for streetcar, proposed stop locations, and conceptual geometry for the stop locations. 5. Develop concepts for OCS wire connections to existing street Tight poles, if feasible. 6. 6. Coordinate with utility companies and City staff to determine new utility corridor profiles. 7. Assist the City in determining what their permitting costs will be associated with each of the utility relocation designs. 8. Preliminary Streetcar Design: • Develop functional design plans for the proposed Streetcar alignment. Base Plan sheet drawings are to be provided showing existing conditions based on site survey and Midtown Miami CDD Streetscape Plans. Scope of Services Streetcar Miami and Midtown Miami CDD ILA, City Commission 12.09-04, Page 3 • Coordinate with the design team to identify location of Streetcar items within the site plans. • Identify locations where curb alignments are to be modified in order to accommodate the streetcar alignment. (Address vehicle dynamic envelop for turn radii and station locations.) • Identify conflict areas between the streetcar alignment and future adjacent infrastructure and utilities with the goal of determining an economic solution. • Identify platform locations. 9. Overhead Contact System Tasks: • Identify any relevant local and state standards. • Develop typical OCS structure concepts to suit client and site requirements. • Identify mutual impact of OCS and future adjacent or over built infrastructure. • Coordinate with the design team would be included to deal with location of critical and not so critical OCS poles within the site plans. 10. Systems Electrical Tasks: • Site visit to review the proposed construction area and obtain documents pertaining to existing and proposed underground utilities. • Identify any utility conflicts along with any other potential problem areas. • Prepare a preliminary conduit system layout for traction power, signals, communications, and street lighting wiring. • Coordinate with FP&h and verify power feed points for the traction power substation, passenger stations, and street lighting. • Sketch out requirements for a passenger station. Corrosion Protection for Underground Utilities Tasks: • Conduct site visit to obtain soil resistivity and site walk down. The Wenner four pin method or the Collins point method of soil resistivity will be performed to obtain soil resistivity. • Soil/stray current/civil interface analysis to determine track isolation requirements and galvanic corrosion potential (soil samples for chemical analysis may be required). This task will evaluate the soil resistivity statistical distribution to determine the allowable stray current levels and track isolation requirements. In addition the design of track and other civil structures would be evaluated to determine the specifics for electrical isolation of the rails. • Develop preliminary design for required elements including track, track slab, and underground utilities. Scope o1' Services Streetcar Miami and Midtown Miami CDD ILA, City Commission 12-O9.04, Page 4 12. Construction Quantity Estimate Tasks: • Determine quantities based on the Preliminary plans. • Prepare a construction cost estimate for Streetcar infrastructure items. Phase 1.0 Deliverables • Preliminary Plans • A report that includes design criteria identifies issues and impacts, quantities and a construction cost estimate. It is our understanding that any agreements and negotiations between the City and the utility companies will be coordinated by the participants and therefore is not included in this scope of services. PHASE II — FINAL DESIGN Task II -A STREETCAR, STREETSCAPE AND DRAINAGE DESIGN Streetcar and Streetscape Plans Preparation: A base snap of the existing conditions will be prepared, at a scale of 1" = 20', utilizing the field survey data provided by the surveyor under a separate contract. We will develop the plans based upon the mutually agreed upon typical sections that have been approved by the appropriate governing agency. For the current project, the design of the future OCS design must be substantially completed in order to predict OCS pole foundation locations and types, and pole types for shared OCS/Street lighting use. We will develop a design development plan based upon the approved typical sections developed during the design guideline process. This 30% design plan will show the geometric layout over top the field survey data provided by the surveyor under a separate contract. We will endeavor to meet the following bases for design: the approved typical sections, the proposed plat, the City of Miami Design Standards, the Miami -Dade County Design Standards and FDOT's design standards where and if applicable. Meetings will be scheduled with the City of Miami, Miami -Dade County and FDOT staff to review the conceptual design plans. The purpose of the meetings will be to review the conceptual plans and solicit comments from staff. Final design plans will be prepared based on the approved Conceptual plans. In general, the set of design development plans may contain the following information: Scope of Services Streetcar Miami and Midtown Miami CDD ILA, City Commission 12-09-04, Page 5 1. A cover sheet will be prepared containing project identification information, a vicinity map, index of sheets and other information as may be appropriate. 2. Typical sections will be prepared, detailing the proposed work for mainline and cross street construction. It is anticipated that approximately 20 typical sections will be required. 3. A table will be prepared listing the anticipated pay items, estimated quantities and the appropriate pay item footnotes. 4. Horizontal alignments and geometric improvements will be detailed on the survey. 5. Proposed mainline and cross street profiles will be developed. 6. General notes defining the basis of design and construction requirements. 7. Existing utility information, as obtained during survey data collection and the information provided by the respective utility owners will be added to the plans. 8. Signing and pavement marking plans will be prepared at a scale of 1" = 20'. 9. Street lighting plans that will include a pole summary, wiring schematics, pole details, and service point details. Proposed street light poles, conduit, service points will be shown on the roadway construction plans. In general, the set of Final design plans may contain the following information: 1. Key Sheet — Project title, vicinity map, engineer of record, and other appropriate information. 2. Typical Sections for roadway design — approximately 10 typical sections. 3. Summary of Roadway Quantities — Sheet to include table listing the anticipated pay items, the estimated quantities, and appropriate pay item footnotes. 4. Plan sheets (I" = 20') — Containing the geometric and horizontal alignment as well as modifications to the existing drainage and street lighting systems. 5. Proposed Profiles for each of the proposed onsite streets. 6. Prepare final design documents for required elements including track, track slab, and underground utilities adjustments. 7. Prepare final design documents for track drainage. 8. Prepare site -specific final design documents for OCS and joint use pole foundations including drawings layout drawings, schedules and specifications. Scope of Services Streetcar Miami and Midtown Miami COD ILA, City Commission 12-09-04, Page 6 9. Prepare site -specific OCS and joint use foundation drawings layout drawings, schedules and specifications. 10. Prepare project -wide set of standard drawings of typical foundations, poles, and various clearance information. 11, Coordinate with HDR for structural engineering design of the OCS poles and foundations. 12. Roadway Cross Sections — It is assumed that roadway cross sections will be required for new roadways every 100 feet and up to two at each intersection. For existing roadway reconstruction, it is assumed that roadway cross sections will be required every 50'. 13. Tabulation of Signing and Pavement Markings — Sheet to include a table listing the anticipated pay items, the estimated quantities and appropriate pay item footnotes. 14. Signing and Pavement Marking Plans — Signing and pavement markings will be detailed at a scale of 1" = 20' with two strip per sheet. 15. Landscape Horizontal Control Plans — These sheets will be prepared at a scale of 1" = 20' and will detail the location of tree pits, landscape materials, street furnishings, pavers, and sidewalk treatments. 16. Irrigation and Electrical Plans — These sheets will be prepared at a scale of 1" = 20" and will identify irrigation requirements, location of irrigation lines and control equipment as well as electrical service point locations. 17. Hardscape, Softscape, Irrigation, and Electrical Details — Details required for implementation of the design. 18. Miscellaneous Details and Summary of Quantities — Construction details and a table listing anticipated pay items, the estimated quantities, and appropriate pay item footnotes. 19. Lighting Service Point detail. 20. Tabulation of Lighting and General Notes — Sheet to include table listing the anticipated pay items, the estimated quantities, appropriate pay item footnotes, and general notes. 21. Pole Data and Coded Notes — Sheet will identify street Tight poles, their lighting circuit, mounting height and wattage as well as the coded notes for the wiring schematic. 22. Special Lighting detail sheet. 23. Miscellaneous Roadway and Drainage Construction details — These sheets would include special details for roadway and drainage construction elements that are not standard City of Miami, Miami -Dade County or FDOT construction details. NPDES Plans — These sheets will detail erosion control measures required to meet NPDES permit requirements. The department is currently modifying the permitting requirements for the NPDES and therefore permitting for this Scope of Services Streetcar Miami and Midtown Miami CDD ILA, City Commission 12-09-04, Page 7 will be done as an additional service, if required. Plans for any environmental engineering are not included in this task. TASK II-B — WATER, SEWER, AND UTILITY REVISIONS The Miami -Dade County Water and Sever Department (MDWASD) will require the following utility improvements within the existing rights -of -way and the proposed new streets within the project limits. The CDD will provide construction documents for the installation of water mains and gravity sewer mains within the following limits outlined as follows: Water and Sewer Plan Revisions 1. The permitted Water and Sewer Plans will have to be modified to accommodate the proposed streetcar foundation slab. Following are the locations that will require revisions: 2. Water Main Extensions required within the Proposed Roadways • Approximately 2,450 L.F. of 12" water main within NE 1st Pl. from NE 361h St. south to NE 291h St. • Approximately 1,350 L.F. of 12" water main within NE 1S1 Ave. from NE 341h St. north to NE 36'h St. 3. Gravity Sewer Main Extensions Required within Proposed Roadways • Approximately 2,450 L.F. of 8" or 10" gravity sewer main within NE 151 P1, from NE 36th St. south to NE 291h St. • 150 L.F. of 20" gravity sewer main within 29'h St. at NE 151 Place, east approximately 150' The CDD's Contractor shall design and prepare plans for the utilities described formerly. Both horizontal and vertical design will be submitted along with the applicable details. TASK II-C — SYSTEMS ELECTRICAL AND CORRISION PROTECTION 1. Systems Electrical Tasks: • Conduct second site visit to discuss and coordinate final design objectives and contents of the final design package. • Resolve utility conflicts and any other conflicts or issues that have been identified. • Coordinate with the local electric utility and verify power feed points for the traction power substation, passenger stations, and street lighting. • Finalize the street lighting design. • Prepare final conduit system layout plans for traction power and street Tight wiring. Scope or Services Streetcar Miami and Midtown Miami CDD ILA, City Commission 12-09-04, Page 8 • Develop passenger station layout plans, • Prepare specifications. 2. Corrosion Protection Tasks: • Prepare final design documents for utilities including design drawings and specifications. It is anticipated that underground utilities will require cathodic protection when crossing the track or within 20 feet of the corridor. • Prepare final design documents for track slab reinforcing steel continuity and test stations. The requirement provides for stray current shielding and troubleshooting and stray current monitoring during train operations and aids in cost effective long term maintenance. • Prepare track electrical isolation documents for rail isolation including testing and track -to -earth resistance requirements. Specialized materials and methods have been incorporated into many types of track construction to minimize the generation of stray current from the rails, • Provide QA requirements for all corrosion control measures. The QA/QC requirements are extremely important to insure the corrosion control measures are constructed and will operate effectively. TASK Il-D — TRAFFIC SIGNALIZATION MODIFICATIONS Three new traffic signals are proposed as part of the Midtown Miami redevelopment. Two of the three will be impacted by the proposed Streetcar Project and require design modification to accommodate the streetcar. Additionally, two new signals will be required, one to the east and one to the west of the entertainment block to control the streetcar returning inline with traffic. The traffic signals are proposed at the following intersections: + NE 361h Street (S.R. 25) and NE Is' Avenue, (modify) • North Miami Avenue and NW 341h Street, (modify) • Buena Vista Avenue and Entertainment Block (New) • Midtown Blvd and Entertainment Block (New) PHASE III — PERMITTING TASK I11- PERMITTING MODIFICATIONS Permitting for streetcar components and re -permitting of roadway/infrastructure components cannot be quantified at this time and, therefore, will be performed on an hourly basis, according to the attached hourly rate schedule. We anticipate fees for this may be $30,000, and may include coordination with the following agencies: A. City of Miami Public Works Department and the CIP and Transportation Department Scope or Services Streetcar Miami and Midtown Miami CDD ILA, City Commission 12-09-04, Page 9 B, Miami -Dade County Water and Sewer Department (MDWASD) Review of proposed water distribution and gravity sewer systems within public right-of-way. C. City of Miami Fire Department Review of water distribution, hydrant locations, and fire services. This submittal excludes buildings. D. Miami -Dade County Department of Health Water distribution system permits for water mains proposed within public right-of-way. E, Department of Environmental Resources Management (DERM) — 1. Construction ERP Permit for the proposed roadways and streetcar. 2. Class II Permit application for drainage wells, if proposed drainage. 3. Review of water and sewer plans. F. Florida Department of Transportation (FDOT) — The CDD's Contractor will provide the normal coordination and responses to requests for minor clarification of information required during the review and approval of the permits. Furthermore, our involvement in permitting will be limited to submitting applications, revising plans per agency comments, and resubmitting to agencies. Status updates, follow up calls, and permit expediting are excluded from this scope. ADDITIONAL SERVICES Any services not specifically provided for in the above scope, as well as any changes in the scope you request, will be considered additional services and will be performed at our then current hourly rates as we agree prior to their performance. Additional services we can provide include, but are not limited to, the following: 1. Bidding assistance, preparation of MOT plans and CSI-format technical specifications. 2. Redesign resulting from substantial site layout changes caused by parties other than the Consultant. 3. Revisions to plans due to substantial changes in project scope, budget, and/or concept. Construction document fees for additional "special features" (fountains, arbors, entry features, shade structures, walls, etc.). 4 Surveying, and platting services, geotechnical testing or engineering. Scope of Services Streetcar Miami and Midtown Miami CDD 11.A, Ciiy Commission 12-09.04, Page 10 5. Services not specifically included within "Scope of Services". b. All permitting beyond what has been included in our scope, and permit expediting. 7. Interconnect plans for signalization, traffic and turning movement counts. 8. Design changes due to unforeseen environmental conditions, 9. Work required by changes to design regulations from the date of this agreement. 10. All Traffic Studies required by governmental agencies to facilitate the Project. 1 ] , Design of architectural features for streetcar stations. INFORMATION PROVIDED BY THE CITY The following items are to be provided to the CDD by the City or the CDD's Contractor for use in this project: I. Permit application/plan review fees. 2. Additional Geotechnical reports as required SCHEDULE The CDD will provide services in an expeditious and orderly manner to meet the schedule mutually agreed to by the City and the CDD for the various elements of the project. FEE AND BILLING The CDD will perform the services described in Phase I, II, III of the Scope of Services for fees listed in Table 1. Hourly estimates have been provided for Tasks III. TABLE 1 PHASE DESCRIPTION LUMP SUM FEE HOURLY I CONCEPTUAL DESIGN $126,000 II FINAL DESIGN $457,000 III PERMITTING MODIFICATIONS S30,000- TOTAL LUMP SUM FEE $583,000 TOTAL HOURLY FEE ESTIMATE* S30,000 Scope of Services Streetcar Miami and Midtown Miami CDD ILA, City Commission 12-09-04, Page 1 l The CDD's Contractor shall not exceed the estimated budget for hourly tasks without the written approval of the City. For all tasks, direct reimbursable expenses such as express mail, air travel, out- of-town mileage, and other direct expenses will be billed at 1.0 times cost. Expenses such as in-house duplicating, local mileage, telephone calls, facsimiles, postage, and word processing computer time are included in the lump sum fees above. All permitting, application, and similar project fees will be paid directly by the City. Fees and expenses will be invoiced monthly based, as applicable, upon the percentage of services completed and expenses incurred as of the invoice date.