HomeMy WebLinkAboutworksheetCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
The Honorable Mayor -and Me
he City Cony fission
(Jo Arriola
i Manager
NOV 2 3 2004
DATE_ : FILE :
SUBJECT:
REFERENCES:
ENCLOSURES:
Worksheet for Agenda Item — Resolution:
Emergency Waiver for Selected Homeland
Defense Bond -Funded Projects
Ad, Budget Impact, Architect Letters,
Resolution, Emergency Finding
Department Requesting Agenda Item: Capital Improvements and Transportation
1) Subject: Fast -tracking six (6) critical Homeland Defense Neighborhood Improvement Bond -
funded projects at Grapeland Heights Park, Jose Marti Park and for Little Haiti Park
2) Purpose of item: Ratification of City Manager's emergency finding (attached to the
resolution) regarding the negative fiscal impacts of unspent Homeland Defense
Neighborhood Improvement Bond proceeds justifying a waiver of competitive procurement
procedures (pursuant to City Code Chapter 18, and Florida Statutes Section 287.055 and
255.20) for six (6) large capital projects as follows:
a) To implement the Grapeland Heights Park Water -Theme Park, the Grapeland Park
Community Recreation Facility and Parking, and the Grapeland Recreational Fields and
Site Development projects (B-35828, B-30105 and B-60496, respectively), and the Little
Haiti Park Soccer and Recreational Facilities project (B-38500) using the Design -Build
method:
i) Recreation Design Consultants should serve as the prime consultant/contractor for
the Grapeland Heights Park projects (B-35828, B-30105 and B-60496) with the
design firm of Carzo Castella Carballo Thompson Salman (C3TS) as the
subconsultantlengineer.
ii) Recreation Design Consultants should serve as the prime consultant/contractor for
the Little Haiti Park Soccer and Recreational Facilities (B-38500) with the design firm
of Zyscovich Architects as the subconsultantlarchitect.
b) To implement the Jose Marti Park Gymnasium (B-35857) and Little Haiti Park Cultural
Campus (B-30295) projects using the Construction Management -at -Risk method:
i) Pirtle Construction Company, Inc. should serve as the contractor, Construction
Manager at Risk, for the Jose Marti Park Gymnasium project (B-35857) and the
design firm of Zyscovich Architects should serve as the architect for the project,
under an existing agreement dated June 24, 2002, subject to the additional approval
of the City Commission.
ii) Pirtle Construction Company, Inc. should serve as the contractor, Construction
Manager at Risk, for the Little Haiti Park Cultural Campus (B-30295) project and the
design firm of Zyscovich Architects continue as the architect for the project as
approved by Resolution No. 04-0151 adopted March 11, 2004 under its previously
existing agreement dated June 24, 2002.
3) History of item: On August 8, 2002, with the prior approval of the voters, the CITY issued
Limited Ad Valorem Tax Bonds, Series 2002, known as the Homeland Defense
Neighborhood Improvement Bonds ("Bonds"), in the aggregate principle amount of
$153,186,405.85 as tax-exempt bonds, for the purpose of funding capital improvement
Honorable Mayor and Members
Of the City Commission
Emergency Waiver for Select
Homeland Defense Bond -funded Projects
Page 2
projects identified pursuant to Ordinance No. 12137 adopted October 11, 2001. Projects to
be implemented with the Bond proceeds included several sizeable "signature" projects for
improvements at Grapeland Heights Park and Jose Marti Park, and the creation of a new,
state-of—the-art park within the Little Haiti community. These projects have been further
refined, scoped and subsequently programmed into the City's Capital Improvement Program
and Multi -Year Plan as: Grapeland Heights Park Water Theme Park (B-35826), Grapeland
Heights Park Community Recreation Facility and Parking (B-30105), Grapeland Heights
Park Recreational Fields and Site Development (B-60496), Jose Marti Park Gymnasium (B-
35857), Little Haiti Park Cultural Campus (B-30295), and Little Haiti Park Soccer and
Recreational Facilities (B-38500). The total present commitment of Bond proceeds to these
projects is $33,879,655, representing over 21% of the Bonds issued, and the combined
estimated cost of these projects is approximately $58 million based on a total build out of the
entire project scope, with additional funds anticipated from other City and outside sources.
While in the early stages of design for these projects, it has become apparent that
extraordinary measures are needed to move these projects forward in a manner that will
more appropriately align with the terms and conditions of the Bond Issue Certificate. Based
on the Department's detailed findings and recommendations, the City Manager contends
that there is sufficient justification for a finding of an emergency for the specified projects, in
that the time to competitively procure and award the contracts for design -build and
construction management -at -risk will further jeopardize the City's bonding capacity and
create an undue hardship on the public welfare. In accordance with Section 18-90 of the
City Code, the Department has selected firms known in the industry to be expert in these
kinds of projects. It has investigated and identified the aforementioned firms as having
excellent qualifications uniquely geared to the projects for which they are recommended,
substantial records of experience in projects of like size and complexity, and are
appropriately licensed.
4) Does this item correlate with the CIP plan or Strategic Plan? If so, how?
Yes, the subject projects are critical projects in the Multi -year Capital Plan
5) Does this item have any effect on residents within the City of Miami? If so, how?
It is anticipated that approval of this item will reduce the timelines for these projects by as
much as 1 year, affording residents the use of these much anticipated facilities that much
sooner.
6) Will this item impact any specific District? If so, which one?
All districts will benefit as the facilities being constructed are city-wide recreational amenities
7) Does this item have any fiscal impact? (please provide dollar amount)
The total dollar value of these projects is estimated at $58 million. The expedited
processing of these projects will enhance the City's bonding capacity and possibly allow the
City to improve interest earnings on the balance of unspent proceeds
Approved by: Director G/ Chi// Manager
JCC/DEJ