HomeMy WebLinkAboutmemo1NOV-1B-2004 09:49
CITY MANAGERS OFFICE 305 416 1019 P.03/04
TO. Joe Arriola
FROM.
City Manager
Gtn
Mary Conway, Di ecto
Capital Improvements & Transportation
CITY OP MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
nos:
FAA
$UEUE0T Emergency 'Ruling: Utilisation of Backe])
Village Contractor, Barris Lend Lease, and
Engineer, Wolfberg Alvarez, for Adjacent
RliFnMGnCta ; Roadway Improvements
ZNGr.OSURF_$ :
BACKGROUND
The Department of Capital Improvements Is responsible for the implementation of city roadway
improvements and has wonted for the past several months with the Mayor's Office and
Commissioner Winton's staff in forming a cooperative project with Briakell Main Street, LLLP
(the "Developer"), the developer of "Mary Brickell Village". This mixed -use development is
located within the area bounded by SW let Avenue on the west, SW 9th Street on the north,
Brickeil Plaza/SE 1st Avenue on the east and SW loth Street on the south. This important new
project will bring over 197,000 square feet of commercial space and 382 new residential units to
the City, in furtherance of the City's goal of creating market -rate housing near Downtown.
In discussions with the Developer, the City has affirmed the need for street improvements within
the rights -of -way adjacent to the development. The nature of the improvements would include
milling and resurfacing, reconstruction, drainage, curb and gutters, swales and sidewalk
improvements, valued at not more than $600,000. Additionally, the Developer has agreed that it
would upgrade utilities, landscaping and lighting along those roads at its own cost,
approximately $554,000. The affected streets are:
• SW sat Avenue (from SW 8th Street to SW 10th Sleety
• Miami Avenue (S 12th Street to S 8th Street)
• Briokell Piers (from S5 loth Street to SE Ath Street)
• sw eth Street (from SW let Avenue to Bricks!! Plaza)
• SW 10th Street (from SW 1st Avenue to Bricked! Pine)
The DEVELOPER further proposes to construct are estimated 10,000 square foot public plaza
located along Briokell Plaza (SE 1a Avenue) between SE 9 and SE 10e1 Streets. The plaza
would include, without limitation, walkways, lighting, seating and landscaping, having an
approximate constriction value of $400,000. The DEVF_LOPER has asked for the City's
financial assistance with the creation of the public plaza and, in return, will design and construct
said plaza, convey title end ownership of the plaza improvements to the City upon completion,
will provide complete and unfettered public access confirmed under an easement agreement
with the City, and will fumish a covenant to maintain the plaza in perpetuity.
So as to minimize traffic and other disruptions within the affected area, and 80 that the
improvements can be completed in a time frame coinciding with the completion of the
development, a cooperative project has been devised, subject to the City Commission's
approval, and to compliance with all legal requirements. We propose, and the Developer
agrees, that both parties would contribute funds for design and construction of the plaza and the
light -of -way improvements on the streets designated above, and that the Developer's engineer
NOV-18-2004 09149
CITY MANAGERS OFFICE 305 416 1019 P.04/04
Joe Arriola, City Manager
Emergency Finding: Mary 8rickeli Village Cooperative Praject
Selection of Engineer & Contractor outside of Competitive Processes
Page 2
and contractor, Wolfberg Alvarez and Partners and Bovis Lend Lease, respectively, would
design and construct the improvements costsgiven their cut7ent work on the normally required for oor�tr �o�mobiilzaflon�ch an
arrangement would additionally red
FINDING
The Department of Capital Improvements and Transportation finds and determines that it is in
the best interest of the City to waive competitive bids and secure the services of the Brickell
Main Street contractor, Bovis Lend Lease Corporation, to construct the roadway improvements
on the designated street. The work would involve improvements to the publio right-of-way
including, without limitation, milling and resurfacing, reconstruction, drainage, curb and gutters,
swales end sidewalk Improvements (the 'City Improvements").
This determination is based on our findings that Bovis Lend Lease is an appropriately licensed
contractor that, in this instance, is uniquely qualified to undertake and perform such work
because: a) it has an existing contract. with Brickell Main Street, LLLP, to perform work in the
immediate area that is affiliated with the improvements, b) It is already present and mobilized on
site, and c) it is familiar with the work, the project, and the physical conditions of the site and the
adjacent property. Further, the engineer of record has provided a written recommendation that
this work be awarded to this private sector contractor without competitive selection, on the basis
enumerated above. As provided in accordance with Florida Statutes §255.20 and Sections
1) and 18-90 (Emergency Procurements) of the Code of the
City(Public works recommend the City Manager affirm and adopt these findings and forward
Ccty �f Miami,
the matter on the City Commission for its approval.
Additionally, we find that is also in the City's best interest to waive competitive selection under
the Consultants Competitive Selection Act, Florida Statute 287.055 and City Cade Section 18-
87 (Competitive Selection) and 18-90 (Emergency Procurements) and secure the services of
the Brickell Main Street engineering firm, Wolfberg Alvarez and Partners, to design said
roadway and public plaza improvements on the designated streets and private property.
Your signature below will signify your concurrence with the above recommendation and your
assimilation of thus -. - • • . s as your own justification for the waiver of competitive bids and the
sale of the : » cifled co tractor and engineer.
Jos A u • a, City Me ger
Co:
Jorge L Fernandez. City Attorney
Rafael Suarez -Rivas, Assistant City Attorney
Glenn Marcos, Director, Purchasing Department
Dianne Johnson, Capital improvements
TOTAL P.04