HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
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The Honorable Ma nd
TO : Memb of the Itv Co missio
FROM: Joe
Chief'. ministrator/City Manager
NOV 15 2004
GATE : FILE :
SUBJECT:
a REFERENCES:
ENCLOSURES:
Proposed Resolution Accepting a
Grant for the Criminal Justice
Record Improvement Project
Department Reciuestino Agenda Item: Department of Police
Sublect. A Resolution accepting a grant for the Criminal Justice Improvement Project from
Miami -Dade County, Department of Human Services.
Purpose of Item: A resolution establishing a new special revenue fund entitled: "Criminal Justice
Record Improvement Project", accepting a grant from the Miami -Dade County Department of
Human Services, in the amount of $26,634; and further authorizing the City Manager to enter into
an agreement, with Miami -Dade County for the acceptance and use of grant funds. A match, in
the amount of $8,886, is required of the City of Miami. Funding for the match is available from
the Law Enforcement Trust Fund, Project Numbers 690001, 690002 and 690003.
History of Item: This grant funding will provide support overtime hours to cross train the Police
Department Records Unit's clerks and decrease backlog reporting, with an initial strategy of
improving day to day Records Unit functions. Specifically, command level personnel will cross
train all personnel in the Records Unit during the upcoming year. Trained individuals will serve as
backup when other key persons are absent from work. These operational efficiencies will
improve the department's system of records management and facilitate the input of data into the
Computer Aided Report Entry (CARE) System.
Does this item correlate with the C1P Plan or Strategic Plan? Yes, to provide excellent public
safety, and customer service. To improve business and service delivery processes, and provide
employees with key information.
Does this item have any effect on residents within the City of Miami? Yes, increase
efficiency of the Records Unit to better serve all residents.
Will this item impact any specific District? Yes, it will impact all districts.
Does this item have any fiscal impact? Minimal; requires $8,886 in matching funds, which will
be provided from the Law Enforcement Trust Fund.
APPROVED BY: Director /Chief 9 !Manager