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HomeMy WebLinkAboutinvitation to bidSUBMIT BID TO: Broward County Purchasing Division 115 S. Andrews Avenue, Room 212 PROW R Fort Lauderdale, Florida 33301-1801 (954) 357-6065/66 BOARD OF COUNTY COMMISSIONERS BROWARD COUNTY, FLORIDA INVITATION FOR BID Bidder Acknowledgment — GENERAL CONDITIONS — THESE INSTRUCTIONS ARE STANDARD FOR ALL CONTRACTS FOR COMMODITIES/SERV10ES ISSUED BY THE BOARD OF COUNTY COMMISSIONERS. THE BOARD OF COUNTY COMMISSIONERS MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN THE SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS. BY ACCEPTANCE OF A PURCHASE ORDER ISSUED BY THE COUNTY, BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS INVITATION FOR BID SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY. BIDDER ACKNOWLEDGEMENT MUST BE SIGNED AND RETURNED WITH YOUR BID SEALED BIDS: This form must be executed and submit- ted with all bid sheets in a sealed envelope. (DO NOT INCLUDE MORE THAN ONE BID PER ENVELOPE). The face of the envelope shall contain the above address, the date and the time of bid opening, and bid number, Bids not submitted on attached bid form may be rejected. All bids are subjected to the conditions specified herein. Those which do not comply with these conditions are subject to rejection. 1. EXECUTION OF BID: Bid must contain an original signa- ture of an individual authorized to bind the bidder, Bid must be typed or printed in ink. All corrections made by bidder to his bid must also be initialled. The bidder's name should also appear on each page of the bid sheet if required. Bids will not be accepted from firms in arrears to the Board of County Commissioners upon debt or contract nor from a defaulter upon obligations to the Board of County Commis- sioners. Bidder certifies by signing the bid that no princi- pals or corporate officers of his firm were principals or corporate officers in any other firm which may have been suspended or debarred from doing business with Broward County within the last three years, unless so noted in the bid documents. 2. NO BID: If not submitting a bid, respond by returning this Bidder Acknowledgement form, marking it "NO BID", no later than the stated bid opening date and hour, and explain the reason in the space provided. Failure to respond without justification may be cause for removal of the bidder's name from the bid mailing list. NOTE: To qualify as a respondent, bidder must submit a "NO BID." 3. BID WITHDRAWAL: No bidder may withdraw his bid before the expiration of ninety (90) calendar days from the date of bid opening unless vendor so notes in the bid. 4, BID OPENING: Shall be public, on date. location and time specified on the bid form. The official time is the time clock located in the Purchasing Division reception area and will be accepted by all parties without reservation. It is the bidder's responsibility to assure that his bid is delivered on date, location and time specified on the bid form. Bids, which for any reason are not so delivered, will not be considered. Bid fifes and any bids after they are opened may be examined during normal working hours by appoint- ment. Bid tabulations are available for inspection upon request. (Continued on Page 2) BIDS WILL BE OPENED 2 p,m. JANUARY 13, 2004 and may not be withdrawn within 90 calendar days after such date and time, BID TITLE REPAIRIMAINTIINSTALL OF ROADWAY SYSTEMS BID NO. H903242131 PURCHASING AGENT ANN POTTER (954) 357.6549 DELIVERY DATE SEE SPECIAL INSTRUCTION CASH DISCOUNT TERMS BID GUARANTY IS ATTACHED, WHEN REQUIRED, IN THE AMOUNT OF Elie rfitf�irl $ G 11 REASON FOR NO BID FEDERAL EMPLOYER I.D. SOCIAL SECURITY NUMBER 5--c57s3639' DUN a BRADSTREET NUMBER BIDDER NAB ?.! BIDDER MAILING ADDRESS/CITY/STATEIZ .3 / tr 674 West-04 , 3 3332 AREA CODE TELEPHONE NO. 9--51/ 3'953// CONTACT PERSON �a4,tL7D.wee/y FAX NO. 9sc/ 36 9 -5/z/ AUTHORIZED SI INTERNET DRESS rve y as, ao/. 7 RE (original in ink) -Tr 107 4 � s v.." e r• TYPED NAME OF SIGNER TITLE Cattily III troy old 1 mace w.thoul pnQr 0110111100C.N, apreemenl, or cQnnacbbn *AO any miparauon, firm Or person eubmill,ng a pio for fire came dems'yemces, and n in ad ,eapacls lair and *tsout collusion or lkeud 1 agree rc aewe br all eonmsons of Ih2 00 and cattily mall am au1ndnad 10 Ign!MS bid for!Oa b,ddr Reiner py signatureor Imy larm. pages 1 through a arc aunowiedged and accepted as 'rail as any spec rannarrud,on shyellsi�i apphCa Ie S. ADDENDA T amend this O 818: B aid prior to coward Co in e d this id will r the Bid opening ally reserve su spa if cations are d icon act the @dewate m indicated. Onls the right writteny 6. subsequent clarification o opening datehe allowPurcfor errors PRICES, n the to olio 9 Division Fart of 8rowa w for review an andincludealrd County. d ' TERMS sp indicated. o the handling, & PAYMENTS: Fir►tr (a) The Bidder: destination shown shipping and unless ide de prices shall be Ache quoted i submitting otherwise Which the s herein are this bid approximatelyane erein re not higher ttcan rhea that the and ondrtio similar quantities tinderro the prices (b) F.0.8. and as to any purchases under service(s)isrs sold in (c) Tie apatite wh°ms similar terms $ids: The d inoev@� the provisions of the P award on tie bids Special Instructions to bidder. (d rsrfth oft Purchasing Division be S Br he Procurement in accordance by th ) ?AXES: and Florida S es County is ex melt Code. er ante with landprope.ExThe shonnumbe direct h Federal chaselsxcrse Contractor or Contractor other nti pay all applicable pp cat appear spar consumer, e of Bible requirements.le axe ngtl�eg 6y jawu7hgr Statutes ►ner, manta, s t {e, prompt Br and complying witrtinent h considered ons de IJNTS: Bidders may h all evaluation d in payment. However, such offer cash discount n counts to ebe d n determining Bing the lowest net will not for (f) prices bid. considered in he brs id net cost for be MISTAKES: bid specifications, Bidders d evaluation in h@ dis- counts prices extensions s' Bidders ern are cautioned pertaining rtito the br d all delivery rY instructions, a aft an a examine ns from hato th documents . Failure of the other special cans' unit mistakes conditions shall not bidder to y relief f kes in extension,s imposed i entitle trim examine all Multiplication isakes i o in contract. any el . e ors and shall r addition errors unit re deemed In case (9) ORDER/NO: or be corrected b s are Couce nty. goveraf serves fh/NO: roe Board o f C Y the County. d rs ricel speci- fied through contracts commodities/services Commissioners lions due agencies through a sestablistdrttdbyornCesera re" srequired, w unique a orspec lseparate established nt deanery Pacified ash° in shorter ads. In th v procurement time ac- tionsoorntherewith,thethe ontract and period thlan e de n le to, without the right Board seller delivery finis 7 TB� with t penalty orPejudto bcro the e! Bry County min sane. ION: County or to the others (a j FUND seller. -Ot/T. The onCommissioners grown allotted funds and all be the County au Board Purchase funds xsendedq howsuchavailable °city as tCounty avail- ability (Pu dadsCars n made may available he event ands for allocated ds to o be (b) o pit days prior written notice terminate to the contraotherwise project/ contra County Commissioners, orrt,n s N er if, the the opinion o f the Board pon thirty e ContractorfarhatPer form after reasonablenegligently doable notice, or requirements, termses not comply f he Conti Countymeans of reservesandconditisoft actor( (c) CANCELLATION nt t the �8lhono cancel the Contra( rficz se tON t: Contra far r"eS FLATON CONVENIENCE: thirty reserves v or no he right, at its option FNcancel nfanyor days cause, or Countycoto nvence! TseCo` c° this out ar, at the written tics tot cant!, they tractor, a she end d of which notice to on ra t venw. for there action. ache @Vent thwithoutcontract is the time testes contract we toconenienc actor i11 ba prpaiovided in this section.then y of n fur vendO fco(asapplicable plica 1l in such materials,incurred urr dprivendor/ discretion the effective date atermination, contract) incurs d and m n��� direct tof ermination County Purchasing reasonable.Di dprofessional or, bepher the ed dr e termination. ter motionave expensDirector, ore b tone! termination notice of P pination. become met cato h fixed seelsl- trartaraha issued under its. Up�n receiptpayment wipes oa ate of the actor shall ll discontinue all wro section, any deliveries, of the notice of shipment, data, pec,l rnty Purchasing carr carriage of goods and ask any he available con. motion a specifications, estimates, Director an make avails 8. rn p gO,TlptyS AND pare equlren by the contract. arias y and sand reports.11 f Special-oy iris A C specifically ordered � GfNG; Unless r rt the dared fro s to biddefr the he thebid. current standards ofnew ndunused u uaccepted price cl shQetrwise satea by common nardsproductionmoded9oodsaeatt, etshall eo r an must be model available for shipment deliveries otherwise packaged Each container onei eror Maple of the hen'he otherwise rise p Bed shalt nero4/, imprint, packaged ►osten of re her l legible markings stating a tabs! iM multiple peen! suppl identifying vendor specifications, or oth r a any ognufaca stencil or 9 bid, a STANDARDS: TRNngRO Purchase order number. a Meaher ns comps with il manufactured S' Unless otherwise dire and ig Health Act pans ble requirements fabricOccupations/Safety stipulated the in ndea lth Act and anystandards the of bliss shalt eyed froa BF.q t, Florida of the Statutes, any $under. In compliance 5 n Section a tl4aF-41. 3 of t o Florida AdnNtoxic alive substancelisted iv- nied a Data Sheer Material Da fromthisbid S bye ode Material must b An- drews Avenue, County et ( S) should also besub tt accompa- nied �Bro the ut Room Management dement Division submitted An- (a) TheUSOS musty include hta idols' 1 r South the substanchemical Warne and the e following information. n)ol as �3301. (b) The ubsrancerdn or other risks common name of the toxic 1. The Chiding; sits in me use 2. reactivity: ntral for fire gxPloSi e e r c of the toxic e known acute and en' c0rr ast and rare oily, a which exposure includingchronic health vat 3• The edby exposare ure the n recognized medical conditiocts of risks Prir71a... (c) (f) The proper precautions, handling practices, necessary personal protective equipment, and other safety pre- cautions in the use of or exposure to the toxic sub- stances, including appropriate emergency treatment in case of overexposure. (d) The emergency procedure for spills, fire, disposal, and first aid. (e) A description in lay terms of the known specific poten- tial health risks posed by the toxic substance intended to atert any person reading this information, The year and month, if available, that the information was compiled and the name, address, and emergency telephone number of the manufacturer responsible for preparing the information. 10. MANUFACTURERS NAME AND APPROVED EQUIVA- LENTS: Manufacturer's names, trade names, brand names, information and/or catalog numbers listed in a specification are for information and establishment of quality level de- sired and are not intended to limit competition unless other- wise specified in the bid. The bidder may offer any brand which meets or exceeds the specifications for any item(s). if bids are based on equivalent products, indicate on the bid form the manufacturer's name and catalog number. Bidder shall submit with his bid complete descriptive Literature and/ or specifications. The bidder should also explain in detail the reason(s) why and submit proof that the proposed equiva- lent will meet the specifications and not be considered an exception thereto. Broward County Board of County Com- missioners reserves the right to be the sole judge of what is equal and acceptable, Bids which do not comply with these requirements are subject to rejection, If Bidder fails to name a substitute it will be assumed that he is bidding on, and he will be required to furnish goods identical to bid standard. 11. INTERPRETATIONS: Any questions concerning condi- tions and specifications of this bid shall be directed in writing to the Purchasing Division a minimum of 24 hours prior to bid opening. No interpretation(s) shall be considered bind- ing unless provided to all Bidders in writing by the Director of the Purchasing Division. 12. AWARDS: If a specific basis of award is not established In the special instructions to bidders, the award shalt be to the responsible bidder with the lowest responsive bid meeting the written specifications. As the best inter- est of the Board of County Commissioners may require, the right is reserved to make award(s) by individual commodi- ties/services, group of commodities/services, all or none or any combination thereof. When a group is specified. all items within the group must be bid. A bidder desiring to bid "No Charge" on an item in a group must so indicate, otherwise the bid for the group will be construed as incom- plete and maybe rejected, However, if bidders do not bid all items within a group, the County reserves the right to award on an item by item basis. When a group bid is indicated for variable quantities and the bid for the group shows evidence of unbalanced bid prices, such bid may be rejected. The Purchasing Director, or the Board of County Commission- ers, whichever is applicable reserves the right to waive technicalities and irregularities and to reject any or all bids. 13. NON-CONFORMANCE TO CONTRACT CONDITIONS: The County may withhold acceptance of, or reject any items which are found, upon examination, not to meet the speci- fication requirements. Upon written notification of rejection, items shall be removed within five (5) calendar days by the Vendor at his expense and redelivered at his expense. Rejected goods left longer than thirty (30) days will be regarded as abandoned and the Board shall have the right to dispose of them as its own property. On foodstuffs and drugs, no written notice or rejection need be given. Upon verbal notice to do so, the Vendor shall immediately remove and replace such rejected merchandise at his expense. Rejection fornon-conformance, failure to provide services conforming to specifications, or failure to meet delivery schedules may result in contractor being found in default. 14. INSPECTION, ACCEPTANCE AND TITLE: Inspection and acceptance will be at destination. Title and risk of loss or damage to all items shall be the responsibility of the contrac- tor until accepted by the County. 15. GOVERNMENTAL RESTRICTIONS: In the event any gov- ernmental restrictions may be imposed which would necessi- tate alteration of the material quality, workmanship or perfor- mance of the items offered on this bid prior to their delivery, it shall be the responsibility of the successful bidder to notify the County at once, indicating in his letter the specific regulation which required an alteration. The Board of County Commis- sioners reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel the contract at no further expense to the County. 16. LEGAL REQUIREMENTS: Applicable provisions of all Fed- eral, State, County and local laws, and of all ordinance, rules and regulations including the Procurement Code ofBroward County shall govern development, submittal and evaluation of bids. received in response hereto and shall govem any and all claims and disputes which may arise between person(s) submitting a bid in response hereto and Broward County by and through its officers, employees and autho- rized representative, or any other person natural or other- wise. Lack of knowledge by any bidder shall not constitute a recognizable defense against the legal effect thereof. 17. PATENTS AND ROYALTIES: The bidder, without excep- tion, shall indemnify and save harmless the County and its employees from liability of any nature or kind, including cost and expenses for or on account of any copyrighted, pat- ented orunpatented invention, process, or article manufac- tured or used in the performance of the contract, including its use by the County. If the bidder uses any design, device, or materials covered by letters, patent or copyright, it is mutually agreed and understood without exception that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 16. ASSIGNMENT, SUBCONTRACT: Contractor shall not transfer, convey. pledge, subcontract or assign the perfor- mance required by this bid without the prior written consent of the Purchasing Director. Any Award issued pursuant to this bid invitation and the monies which may become due hereunder are not assignable, transferrable, or otherwise disposable except with the prior written consent of the Purchasing Director. 19. QUALIFICATIONS OF BIDDER: Bids will be considered only from firms normally engaged in providing the types of com- modities/services specified herein, The Purchasing Director or the Board of County Commissioners, reserves the right to inspect the facilities, equipment, personnel and organization or to take any other action necessary 10 determine ability to Page 3 of 4 Pages perform in accordance with specifications, terms and condi- tions. The Purchasing Directoror the Board of County Commis- sioners will determine whether the evidence of ability to per- form is satisfactory and reserves the right to reject bids where evidence or evaluation is determined to indicate inability to perform. The Purchasing Director or the Board of County Commissioners reserves the right to consider a bidder's history of citations and/or violations of Environmental regulations in determining responsibility. Bidder should submit with his pro- posal a complete history of all citations and/or violations notices and dispositions thereof. Failure of a Bidder to submit such information may be grounds for termination of any contract awarded to successful Bidder. Bidder shall notify County immediately of notice of any citations or violations which he may receive after the Bid or Proposal opening date and during the time of performance under any Contract awarded to him. 20. EQUAL EMPLOYMENTOPPORTUNITY:NoContractorshall discriminate against any employee or applicant for employ- ment because of race, religion, color, sex or National origin, or physical or mental handicap if qualified. Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during their employment without regard to their race, religion, color, sex or National origin, or physical or mental handicap. Such actions shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising, layoff •or termination, rates of pay or other fors of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provi- sions of this non-discrimination clause. The Contractor further agrees that he/she will ensure that Subcontractors, if any, will be made aware of and will comply with this nondiscrimination clause. 21. NOTICE TO SELLER TO DELIVER: No delivery shall become due or be acceptable without a written order or shipping instruction by the County, unless otherwise pro- vided in the Contract. Such order will contain the quantity, time of delivery and other pertinent data. However, on items urgently required, the Seller may be given telephone notice, to be confirmed by an order in writing. 22. MODIFICATIONS: All changes to purchase orders shall be by issuance ofa change order. Any modifications or changes to any contract entered into as a result of this bid must be by written amendment with the same formality and of equal dignity prior to the initiation of any such change. 23. RESOLVE PROTESTED SOLICITATIONS AND PRO- POSED AWARDS: in accordance with the Broward County Procurement Code Sec. 21.118, relative to "Pre -Litigation Protested Solicitations and Proposed Awards": a. Right to Protest. Any actual or prospective bidder or offeror who is aggrieved in connection with the solicita- tion or proposed award of a contract which is $100,000 or greater may protest to the Director of Purchasing. The protest shall be submitted in writing within seven caten- dar days after such aggrieved person knows or should have known the facts giving rise thereto. b. Any actual or prospective bidder or offer who is aggrieved in connection with the solicitation or proposed award of a contract which is less than 1100,000 may protest to the Director of Purchasing. The protest shall be submitted in writing within three working days from the time the recommendation for award is made by a Purchasing Agent to the Director of Purchasing. 24. PUBLIC ENTITY CRIMES ACT: In accordance with the Public Entity Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider who has been placed on the convicted vendor list following a conviction of a Public Entity Crime may not submit a bid on a contract to provide any goods or services to the County, may not submit a bid on a contract with the Courtly for the construction or repair of a public building or public work, may not submit bids on leases of real properly to the County, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the County, and may not transact any business with the County in excess of the threshold amount (currently $15,000) provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section shalt result in cancellation of the County purchase and may result in debarment. 25. RECYCLED CONTENT INFORMATION: In support of the Florida waste Management Law, bidders are encouraged to supply with their bid, any information available regarding recycled material content in the products bid. The County is particularly interested in the type of recycled material used (such as paper, plastic, glass, metal, etc.); and the percent- age of recycled material contained in the product. The County also requests information regarding any known or potential material content in the product that may be ex- tracted and recycled after the product has served its in- tended purpose. 26. PURCHASE BY OTHER GOVERNMENTAL AGENCIES: Each Governmental unit which avails itself of this contract will establish its own contract, place its own orders, issue its own purchase orders, be invoiced therefrom and make its own payments and issue its own exemption certificates as required by the bidder. It is understood and agreed that Broward County is not a legally binding party to any contractual agreement made between any governmental unit and the bidder as a result of this bid. The entire chapter of the Broward County Procurement Code describing the aforementioned subject matter can be obtained from the Purchasing Division's Secretary by calling (954) 357- 6071. You may also view and/or download the Procurement Code Notices for Bids, Requests for Quotation, Request for Letters of Interest, structure of the Purchasing Division, telephone direc- tory. How to do Business with Broward County and Vendor Registration on the Internet at: http://www,co.broward.fi.us/purchasing.htm Pace 4 of 4 Paces