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Home My WebLink About#2110/23/2004 16:12 FAX Ia 001/004 For Public Works Department 21.) )MOTION TO AWARD open-end contract to low bidder, Weekley Asphalt Paving, Inc. for the repair, maintenance and installation of roadway systems, Bid No. H-9-03-242-B1, in the estimated annual amount of $4,023,004; which includes $19,000 for pass through items, for the Engineering Division; and authorize the Purchasing Director to renew the contract for a one year period. The initial contract period shall start upon receipt and acceptance of insurance/performance and payment guaranty and shall terminate one year from that date. ACTION: (T-10:10 AM) Approved. 22. MOTION TO AWARD open-end contract to low bidder, Mueller Service Company for fire hydrant service and repair, Bid No. QX03268B1, in the estimated two-year total amount of $918,572; which includes $2,000 for pass through items for the Office of Environmental Services; and authorize the Purchasing Director to renew the contract for a one year period. The initial contract period shall commence on April 23, 2004 and shall terminate two years from that date, ACTION: (T-10:10 AM) Approved 23. MOTION TO AWARD open-end contracts for chipping equipment rental on an emergency basis, Bid No. M-Z-03-334-B1 (Re -bid), to the following vendors on a multiple award basis: Consolidated Resource Recovery, Inc. in an estimated amount of $871,680; Sandbox Bulldozing, Inc. in an estimated amount of $920,000; Arbor Tree & Land, Inc. in an estimated amount of $1,576,000; for the Office of Integrated Waste Management (OIWM)-Solid Waste Operations Division, and authorize the Purchasing Director to renew the contract for a one- year period. The initial contract period shall start on date of award and shall terminate one year from that date. ACTION: (T-10:10 AM) Approved. REVENUE COLLECTION DIVISION 24. MOTION TO ADOPT three Resolutions 2004-304 thru 2004-306 authorizing cancellation of warrants from Central Account No. 2079940003785, Court Trustee No. 2090002760550, Self -Insurance No. 2090002760518, Tax and License No. 2090002760916, and Payroll No. 2079940003798. ACTION: (T 10:10 AM) Approved 04/13/04 Post-Ir Fax Note 7671 Dale /a p��"Q1o8 )" To G vi 1` cos From ,,,on Co./Dept. 1. • . fit }, t `' Co. ��A Phone # Phone it Fax #l*Cx3 (r_ 1 't Il Fax it 10/25/2004 10:12 FAX 01002/004 PREVIOUS ITEM BI�'(�VCoARD FL 0 R, its A,. Requested Action BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS NEXT ITEM Meeting Date AGENDA ITEM #04/13/04 Page 1 of 2 (Identify appropriele Action or Motion, Authority or Requirement for Item and Identify the outcome and/or purpose of Item,) MOTION TO AWARD open-end contract to low bidder, Weekley Asphalt Paving, Inc. for the Repair, Maintenance and Installation of Roadway Systems, Bid No. H-9-03-242431, in the estimated annual amount of $4,023,004.00 which includes $19,000.00for pass through items, for the Engineering Division and authorize the Purchasing Director to renew the contract for a one year period. The initial contract period shall start upon receipt and acceptance of insurance/performance and payment guaranty and shall terminate one year from that date. Why Action is Necessary: In accordance with Broward County Procurement Code Section 21.31.a.4, the Board must approve purchases $200,000.00 and over. What Action Accomplishes: Provides the means to perform various maintenance, installation and repair services for roadway systems. is this Action Goa! Related? Yes ® No (The first sentence includes the Agency recommendation, Provide an executive summary of the action that gives an overview of the relevant derails for the item. Identify how item meets Commission Challenge Gael.) THE PURCHASING DIVISION AND THE ENGINEERING DIVISION RECOMMEND APPROVAL. OF THE ABOVE MOTION. Summary Explanation/Background Minority/women business enterprise (M/WBE) goals have been established for this contract with an overall goal of 20%. The contractor has committed to a 20.28% participation. The Small Business Development Division (SBDD) concurs that the vendor has committed to meet this participation. The current contract, H501090B1, is held by Weekley Asphalt Paving, Inc. That contract expired on February 10, 2004. Implementation of the new contract has been delayed because of time needed to obtain letters of intent from the subcontractors. 245 Notifications of bid availability 3 Bid requests provided 4 Bids received 1 Declination Authorized Signature (Signature confirms that required approvals from other 'gentles have been received —e.g, Purchasing, Budget, Risk Mgmt, Attorney) Scheduling CountyAdmin lnhGair Signature: Date: Type: Name, Title, Agency, and Phone Phillip C. Alien, CFO & Director Finance and Administrative Services Department (954) 357-7130 Source of additicrtlal information: Type Name, Agency, and hone Glenn R. Cummings, CPPO, Director, Purchasing Division (954) 357.8070 Form 107.1•A Revised 12/09/03 „)/ 10/25/2004 18:12 FAX is:.L, 'Continued ; -;.: ;'; ..• it 003/004 ;tii;f:... ••' Page 2 of 2 5 .f GI�,IntpactlCa$t Summary =• ` ' •• b tr (Include projected cost, approved budget amount and account number, source of funds, and any future funding requirements.) contract will be funded by the appropriate source Each requirement processed against this open-end at the time of the release. i Its.•Attached teoplaratorlpinrtsoa;monist. • : (Please number exhibits consecutively.) 1, Bid Tabulation F :,,.<., .f Document Control •°:.:. . r}. '... ... Commfsslon>'Actlon :.:• Executed originals) for permanent record 0 APPROVED 0 DENIED (Number) Executed copies return to: ■ DEFERRED (Number) Other Instructions (include name, agency, and phone) From: To: 10/25/2004 16:12 FAX Rid 4 H 9 03 242 Si REPAIR , MAINTENANCE AND INSTALLATION OF ROADWAY SYSTEMS Opened: January 20, 2004 Exhibit 1 PA: Ann Potter Agency: Engineering Division Notifications of Bid Availability: 245 Bid Requests Provided: 3 Declinations: 1 Bid Submittals : 4 Consideration at Indemnification 'Performance and Payment Bond Premium (Not to exceed 3%) -urance Premium ( Not to exceed 3%) Total Paving & Drainage Items Group 1 (!teens 1 - 187) Weekley Asphalt TLMC Enterprises Florida Blacktop Community Asphalt Corp 20855 SW 36 S1 1876 No. University Dr 1280 S. Powertine Road r$29 14005 NW 186 St Weston, FL VL311. atOT Pompano Beach. FL 33069 Hialeah. FL 33018 Plantation. FL 33322 S25.00 $25.00 $25.00 $25.00 $8.000,00 S78,680.22 $10,000.00 $150,000_00 $1,028.00 $59,010.17 315,000.00 $150,000.00 $2.958,001.00 $2.816,156.50 $2,980,526.00 $3,438,837.50 (A) (A) Total Street Lighting Items $35,620.00 $38,175.00 $47,075.00 Group 2 ( Items 188 -195) (A) Total Signalization Items 3659,730.00 $740,982.00 $908,890.00 Group 3 (Items 196 - 283) (A) Total Signing and Pavement Marking Items Group 4 ( Items 264 - 301) s an Pass Through $56,975.00 $1,190,294.00 $341,600.00 $338,795.00 $352,800.00 $339,320.00 319,000.00 $19,000.00 $19,000.00 $19,000.00 GRAND TOTAL e1D AMOUNT INDEMNIRCATION $4,023,004_00 $4,090,823.89 $4,333,316.00 $5,344,451.50 PERFORMANCE AND PAYMENT BOND. AWD (A) (A) (A) INSURANCE & GROUPS 1 -4 (A) Corrections in Additions / Extensions for bid tabulation purposes_ SUE AWO- Recommended for Award Updated : 3-26-04