HomeMy WebLinkAboutworksheetCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
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TO :
FROM
THonorabltyor and
Me bers oft City Commi
JoelArriola
Chef Administrator/City Manager
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DATE :
SUBJECT:
REFERENCES:
ENCLOSURES,
OCT 2 5 2004
Worksheet for Agenda Item
FILE : FM-075.doc
Department Requesting Agenda Item: Fire -Rescue
1. Subject: Amendment No. 3 to Existing Agreement between the City of Miami and DavisLogic
Inc., d/b/a All Hands Consulting
2. Purpose of item:
Resolution authorizing the City Manager to execute Amendment No. 3 to an existing
Agreement, in a form acceptable to the City Attorney, with DavisLogic Inc., d/b/a All Hands
Consulting; and further delegating to the City Manager the execution of amendments providing
for further increases to the agreement which do not exceed the total compensation of
$2,587,349 by more than ten (10%) percent. This Agreement is for the provision of Part E
Services, and any other related additional services, consistent with the overall scope of the
work, for terrorism preparedness planning and training services to support the Urban Areas
Security Initiative ("UASI") Grant Program III for the Department of Fire -Rescue and all other
City Departments involved in the UASI process. Amendment No. 3 provides an increase in the
amount not to exceed $730,656, from $1,856,693 to $2,587,349: and allowing further increases
to the contract as stipulated in the Section 2.3, Deliverables, of the RFQ No. 01-02-222. Funds
will be allocated from the UASI Grant Program III (FY 2004), subject to budgetary approval.
3. History of item:
On February 27th, 2003, the City Commission adopted Resolution No. 03-190, which
authorized the City Manager to enter into a Professional Services Agreement with DavisLogic,
Inc„ d/b/a All Hands Consulting ("DavisLogic") for the provision of Part A Services (see
Attachment), in an amount not to exceed $397,606, and the provision of Part B Services (see
Attachment), in an amount not to exceed $180,534, for total compensation amount not to
exceed $578,140.
Pursuant to Resolution No. 03-1085, adopted October 9th, 2003, the City Manager entered into
a First Amendment Agreement dated November 9`h, 2003 with DavisLogic to provide Part C
Services (see Attachment). These services were essential to include the creation, development
and planning of a terrorism preparedness training services to support the UASI II Grant
Program necessary to complete the Homeland Security Strategy (Part C) Services and to
increase the contract amount by $480,920, from $578,140 to $1,059,060. The City also has
also approved additional grant monies for contractor support for Part D Services per
Resolution No. 04-0334, adopted May 27th, 2004 (see Attachment). However, since the
approval of this project, the Department of Fire -Rescue has determined a need to incorporate
Part E Services (see Attachment) and any other allied additional services, consistent with the
The Honorable Mayor and
Members of the City Commission
Page 2 of 2
overall scope of the work for terrorism preparedness, planning and training services to support
the UASI Grant Program II. In compliance with the UASI Grant, these additional
services are critical for the success and completion of the Homeland Security Strategy. Due
to the series of aggressive deadlines of the UASI III grant, it is most practicable for the City of
Miami to increase the existing contract and authorize the City Manager to execute Amendment
No. 3 with DavisLogic, to develop and complete the Homeland Security Strategy for the Urban
Area as outlined in said grant, as DavisLogic, has performed the work necessary to conduct
assessments and to develop the strategy. The institutional knowledge gained through their
experience to date with this process and the overwhelming overlap in the matter associated
with the Comprehensive Emergency Management project makes expanding the scope of
services between the City and DavisLogic the most effective means of satisfying the project
deliverables and aggressive timeline requirements set by the Federal Government in the UASI
initiative. The proposed amount for Part E services is $730,656, thereby increasing the
compensation amount from $1,856,693 to $2,587,349: and allowing for further increases to the
contract as stipulated in the Section 2.3, Deliverables, of the RFO No. 01-02-222. Funds will
be allocated from UASI Grant III Grant, subject to budgetary approval.
4. Does this item correlate with the OP plan or Strategic Plan? If so, how?
Yes. It contributes with public safety.
5. Does this item have any effect on residents within the City of Miami? If so, how?
Yes. The additional services are crucial for the success and completion of the Homeland
Security Strategy Plan.
6. Will this item impact any specific District? If so, which one?
No.
7. Does this item have any fiscal impact? (Please provide dollar amount)
No. Expenditure funded by the UASI Grant Program III.
I
Approved by: Director
JA/WWB/MLK/TF/JRF/jam
/Manager
FM,075.doc