HomeMy WebLinkAboutworksheetTO:
FROM :
The I -
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norable Mayo -and- ...
rs of the C.{y Commission
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
OC1 2 b LdOz[
Joe Arr ola
Chief • ministrator/City Manager
DATE: FILE : FM-071.doc
SUBJECT: Worksheet for Agenda Item
REFERENCES:
ENCLOSURES:
Department Requesting Agenda Item: Fire -Rescue
1. Subject: Sole Source Acquisition: Authorizing the Repair of Quint 8
2. Purpose of item:
Resolution ratifying, approving, and confirming the City Manager's finding of sole
source, waiving the requirements for competitive sealed bids and authorizing the repair
of Quint 8 from American LaFrance Medic Master, a Non-Minority/Non-Local vendor,
located at 3705 St. Johns Parkway.. Sanford Florida 32771k. the sole source
manufacturer of the existing 2001 Telesqurt apparatus currently used by the Department
of Fire -Rescue. The cost for this repair is $34,014.41, with a contingency reserve of
$1,000, for a total amount not to exceed $35,014.41. Funds will be allocated from the
Department of Fire -Rescue Special Revenue Fund, Project No. 109001, Account Code
No. 280905.6.840.
3. History of item:
On September 5, 2004, during Hurricane Frances, Quint 8 was involved in an accident
resulting in severe damage to the aerial ladder lift device and has been rendered
inoperable. Subsequently, the Fire -Rescue Garage arranged for Quint 8 to be appraised
by American LaFrance Medic Master the original manufacturer of this aerial device for
their assessment of the damage. As a result of the inspection, the vehicle ladder device
was rendered inoperable and must be replaced and go through an operational
examination and tests. This device is very complex and American LaFrance Medic
Master is the only service agent in the Florida area that is qualified to separate and
replace this specific device. Since American LaFrance Medic Master is the subsidiary
of Freightliner Corporation and the aerial ladder device is custom made to manufacturer
specifications. Medic Master Technicians are factory trained and have ready access to
the original manufacture parts which enables on -site repairs and quick turnaround for
major repairs. Most importantly, the authorization of this repair will ensure a lower risk
of field failures and guarantee that all operational systems will function as originally
designed as well as to ensure that the product warranty provided by American LaFrance
Medic Master is valid,
The Honorable Mayor and
Members of the City Commission
Page2of2
4. Does this item correlate with the CIP plan or Strategic Plan? If so, how?
Yes. It contributes with public safety.
5. Does this item have any effect on residents within the City of Miami? If so, how?
Yes. Quint 8 is one of the Department of Fire -Rescue's newer pumper/aerial trucks
which must be returned to services as soon as possible. This fire vehicle is essential in
providing adequate levels of Fire -Rescue protection for the City of Miami citizens and
visitors.
6. Will this item impact any specific District? If so, which one?
Yes. Failure to repair Quint 8 will affect District Two.
7. Does this item have any fiscal impact? (Please provide dollar amount)
No. Funds for said acquisition will be allocated from the Department of Fire -Rescue
Special Revenue Fund.
Approved by: Director` L / Manag
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FM,071.doc