HomeMy WebLinkAboutmemo3CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
o : Glenn Marcos, Director
Department of Purchasing
l
ROM : C r 1 lam ' . Bryson, c .r
Department of Fire -Rescue
DATE October 8, 2004 FILE : FM-O64.doc
SUBJECT:
REFERENCES.
ENCLOSURES:
Request for Sole Source Finding;
Authorizing the Repair of Quint
8; Fire -Rescue Department
This memorandum serves to request that you approve a finding that American LaFrance Medic
Master, located at 3705 St. Johns Parkway, Sanford, Florida 32771, a Non-Local/Non-Minority
vendor, is the sole source provider for the repair of Quint 8 fire apparatus, for the Department of
Fire -Rescue.
On September 5, 2004, during hurricane France, Quint 8 was involved in an accident resulting in
severe damage to the aerial ladder lift device and has been rendered inoperable. Subsequently,
the Fire -Rescue Garage arranged for Quint 8 to be appraised by American LaFrance Medic
Master, the original manufacturer of this aerial device, for their assessment of the damage. As a
result of their inspection, the vehicle ladder device must be replaced and perform operational
examination and tests, This equipment is very complex and American LaFrance MedicMaster is
the only service agent that is qualified to separate and replace this aforementioned device, Since
American LaFrance Medic Master is the subsidiary of Freightliner Corporation and the aerial
ladder device is custom made to manufacturer specifications. Medic Master technicians are
factory trained and have ready access to the original factory parts, which enables on -site repairs
and quick turnaround for major repairs. Most importantly, this will ensure lower risks of field
failures and guarantee that all operational systems will function as originally designed as well as
to assure that the product warranty provided by American LaFrance MedicMaster is valid.
Hence, the Fire -Rescue Department recommends that American LaFrance Medic Master be
awarded the bid to repair Quint 8.
Quint 8 is one of the Department's newer vehicles and there is a need to return it to service as
soon as possible. This pumper/aerial ladder truck is assigned to Station No. 8, located at 2975
Oak Avenue, and is utilized as the Department's first line of defense when deployed in response
to emergencies and must be operationally dependable at all times to ensure the safety and well
being of the citizens and visitors of the City of Miami.
The Department of Fire -Rescue has received one (1) written quote from American LaFrance
Medic Master in an amount not to exceed $34,014.41, with a contingency reserve of $1,000, for
a total amount not to exceed $35,014.41 to repair said damages. It is therefore recommended at
this time that the Chief Procurement Officer deem this acquisition as a sole source finding and
recommend the acquisition of this repair. Funds for this purchase will be allocated from the
Department of Fire -Rescue Special Revenue Fund, Project No. 109001, Account Code No.
280905.6,840.
Glenn Marcos, Director
October 8, 2004
Page2of2
Approved: C
Glenn
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Attachments
r, Purchasing Department
ate
FM.064.doc