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CITY OF MIAMI, FLORIDA
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INTER -OFFICE MEMORANDUM
TO
FROM:
The Ho orable Mayo arid
Meml Err of the Cit C missior
Joe Arola
Chief dministrator/City Manager
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DATE : OCT 2 5 2004 FILE : FM-074.doc
SUBJECT : Worksheet for Agenda Item
REFERENCES,
ENCLOSURES:
Department Requesting Agenda Item: Fire -Rescue
1. Subject: Resolution authorizing the purchase of portable and mobile radios and
accessories.
2. Purpose of item:
Resolution authorizing the purchase of 40 portable and mobile radios and accessories
from Motorola, Inc., utilizing Palm Beach County Contract No. 02C-6ER, effective
through October 17, 2005, subject to any extensions or replacement contracts by Palm
Beach County, for the Department of Fire -Rescue, in an amount not to exceed $56,244.
Funding is available from the Urban Areas Security Initiative ("UASI") Grant Program
II, Project No. 110111, Account Code No. 280910.6.840.
3. History of item:
Florida State Statutes Chapter 401.015 mandates that a statewide system for regional
EMS telecommunications be developed. The State of Florida in response to this statute
developed The State of Florida EMS Communications Plan. A section of the State of
Florida's Emergency Medical Services (EMS) Communications Plan is requiring the
installation of UHF Portable and Mobile Radios and their appropriate Accessories in all
EMS transport vehicles (including ALS ambulances) and hospitals. These radios
consist of a CDM1550 LS Plus with UHF, a DTMF keypad, a UHF antenna, and
MEDCOM UHF programming and installation. Purchasing these systems will place
the Department of Fire -Rescue in compliance with the state-wide communications plan.
The Emergency Medical Services (EMS) Communications Plan (points 5.7.1, 5.7.2,
and 5.8.2) is stipulating that "every permitted vehicle shall have the capability for two-
way radio communications with a higher level of medical care. Specifically, this
capability shall exist for radio communications should the firefighter/paramedic need to
deviate from established medical protocols and/or request additional medical assistance
from the medical director and/or hospital...In an effort to clarify any misunderstandings
regarding this issue the UHF radios, MED-8 requirements remain mandatory in every
EMS permitted transport vehicle regardless of that system's routine and/or day-to-day
primary medical communications, Medical Control."
The Honorable Mayor and
Members of the City Commission
Page 2 of 2
The State's enforced Plan is to establish a common medical communications system —
MEDCOM - between all transport vehicles and hospitals in the State by improving and
sustaining radio contact and implementing synchronization. By linking, communication
from every EMS vehicle to every hospital, which presently does not exist, Fire -Rescue
will be able to advise the hospital, on its own designated channel, of the casualties in
route, thus, allowing the hospital to properly prepare. This system will also allow our
responding Rescue vehicles, when called upon for assistance by another
county/municipality anywhere in the State, to tap into the MEDCOM communication
channels in the area of operation and allow EMS to correspond with those hospitals.
This accessibility will provide a State-wide advantage. Due to the potential for mass
casualty and/or mass fatality disasters whether it be due to natural or manmade events,
such as terrorism or Weapons of Mass Destruction (chemical, biological, radiological,
nuclear, or explosives), this system will improve communication between the Rescues
and hospitals, increase the hospital's preparedness from the Rescue's relayed
information, therefore advance patient care in these new Homeland Security situations.
4. Does this item correlate with the CIP plan or Strategic Plan? If so, how?
Yes. It contributes with public safety and communications.
5. Does this item have any effect on residents within the City of Miami? If so, how?
Yes. Due to the nature of emergency services, these radios are essential to service
delivery and will ensure the continued safety of our firefighters, police officers, and city
residents and visitors.
6. Will this item impact any specific District? If so, which one?
No.
7. Does this item have any fiscal impact? (Please provide dollar amount)
No. Expenditure funded by the UASI Grant Program II.
Approved by: Director
JA/W WB/MLK/TF/JRF/j am
/C /Manager
FM.074.doc