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HomeMy WebLinkAboutexhibit1USE AGREEMENT ORANGE BOWL STADIUM This Agreement is entered into as of the day of , 2004 and between the City of Miami, a municipal corporation of the State of Florida ("City") and the FLORIDA AGRICULTURAL AND MECHANICAL UNIVERSITY (herein referred to as "FAMU"), acting for and on behalf of the FAMU BOARD OF TRUSTEES and THE FLORIDA INTERNATIONAL UNIVERSITY BOARD OF TRUSTEES, ON BEHALF OF FLORIDA INTERNATIONAL UNIVERSITY (hereinafter referred to as "FIU" and collectively with FAMU, the "USER") In consideration of the mutual covenants and promises herein contained, the City hereby grants to User the right, privilege and permission to enter into and upon the municipal facility owned by the City and known as the Miami Orange Bowl Memorial (the "Facility") for the Permitted Use and during the Use Period, as the terms are hereinafter defined, subject to the terms and conditions set forth in this Agreement. 1. TERM: The term of this Agreement shall commence upon full execution hereof and shall terminate upon fulfillment of all responsibilities and obligations of the parties hereunder. This Agreement can be extended by mutual written agreement of all parties involved for an additional one year term (the "Renewal Term") no later than March 31, 2005. The dates in this Agreement shall be modified as appropriate and the other terms and conditions of this Agreement shall remain in full force and effect for the Renewal Term. 2. PERMITTED USE: User shall have the exclusive right to use the Facility for the purpose of presenting the Orange Blossom Classic football . game between the Florida International University vs. Florida Agricultural and Mechanical University ("the "Event") during the Use Period and for no other purpose. 3. USE PERIOD: The Use Period ("Use Period") shall consist of the periods for set- up and dismantling and for presentation of the Event. There shall be one (1) Event day, on November 27th, 2004. The period for presentation shall commence at 7:00 a.m., and shall terminate at 11:55 p.m., on each day of the Event ("Event Hours"). Unless otherwise agreed by the Stadium Manager, the set-up period shall commence no earlier than 7:00 a.m., four days prior to the Event period and dismantling shall begin immediately upon the conclusion of the Event and conclude within twenty-four (24) hours thereafter. Should User require a longer period for TR:.mare h 132004 1 set-up and dismantling, or should User require services of City personnel outside normal City working hours, the same may be allowed by the Stadium Manager, in consideration of an additional fee. 4. USE FEE: The Use Fee shall be the sum total of the Basic Use Fee, the Ticket Surcharge, and the Additional Charges. A. The Basic Use Fee ("Basic Use Fee") for the use of the Facility for the Event shall be $5,000.00. Basic Use Fee includes air conditioning, house lights for ordinary use and water during the period commencing with set-up and concluding with dismantling of each Event, and stadium lights during the Event Hours only. B. The Ticket Surcharge ("Ticket Surcharge") is based upon the actual admission price, excluding taxes. User shall levy and collect, on behalf of the City, a Ticket Surcharge on each paid admission. The amount of the surcharge shall be computed as follows: Price of Admission Surcharge $ 1.00 to $ 5.00 $0.50 $ 5.01 to $15.00 $0.75 $15.01 and over $1.00 Each printed ticket shall be itemized to show the admission price, applicable taxes, any service charge from outside ticket agencies, and the City's ticket surcharge. User agrees to record the Ticket Surcharge as a separate item in the statement of accounts for each Event. User shall be responsible for the collection of the Ticket Surcharge, which shall be held by User in trust for the City. User shall pay to the City the Ticket Surcharge no later than 40 days after the expiration of the Use Period. User shall maintain all books and records pertaining to the Event available for City's inspection and auditing as provided herein. C. In addition to the Basic Use Fee and Ticket Surcharge, the User shall pay the Additional Charges ("Additional Charges"), which shall include payment for Event Personnel (as defined in Section 7A), additional services, equipment or other accommodations or materials requested by and furnished to the User, any applicable taxes, , and all other amounts due by User under this Agreement. As a State of Florida educational institutions, USER is exempt from the payment of all sales, use and excise taxes. Payment of Additional Charges shall be due at the same time as payment of the Basic Use Fee and Ticket Surcharge. 5. USE OF FACILITY FOR THE FAMUIFIU ORANGE BLOSSOM CLASSIC: TR:.march 132004 2 A. Exclusive Use: The City agrees that no athletic or other event will be staged in the Facility including all areas of the press box for four (4) days prior, and twenty-four (24) hours after the Event. B. Practice & Rehearsals: After the City of Miami's approval, the participants in the Event shall be permitted reasonable use of the Facility for rehearsals, practice sessions and Press Day only. Commencing (4) days prior to the Event, at the User's sole cost and expense, except otherwise provided in this paragraph S.B. The City will provide water and utilities (excluding tower lights) at no additional charge to User. Additionally, the City will provide the tower lights for practices or rehearsals for up to four (4) hours, weather permitting, on the day before the Event, free of charge. User will pay all personnel costs associated with the rehearsals. C. Field Lighting: No low -light conditions will exist during the period commencing one hour prior to kickoff and ending upon the completion of the Event. D. Advertising Rights: The User acknowledges and agrees that the City has granted certain of the advertising, sponsorship and promotion rights at the Stadium to the University of Miami pursuant to an agreement between the City and the University of Miami ("UM") dated June 22, 1990, as amended by Amendment to Use Agreement, Orange Bowl Stadium, dated June 13, 1996 (the "UM Amendment"). Prior to User's execution of this Agreement, User has received and reviewed the UM Agreement and accepts, and agrees to abide by, the restrictions imposed thereby. (NOTE: Please provide a copy of UM agreement and UM amendment for User review prior to execution of this Agreement) To the extent that the City has any advertising rights under the UM Agreement, the City hereby grants said rights exclusively to the User during the Event. The City acknowledges and agrees that the User shall have the exclusive right to use official sponsorship designations for the Event (e.g., "Official Sponsor of the Orange Blossom Classic") and to sell all the title and presenting sponsorship for the Event. E. Broadcast Rights: 1. The City acknowledges and agrees that the User shall have sole and exclusive rights to the telecast and broadcast of, and reproduction rights to, the Event in all media, including, without limitation, radio and television, film and tape rights, closed circuit and pay television, Internet, basic cable, direct projection, in-flight and hotel exhibition, all forms of multi -point distribution services (including, without limitation, MDS and MMDS) and all other TR:.march 132004 3 forms of non-standard television and all forms of multi -media and interactive video and similar rights by whatever means or process now or hereafter developed. Except for the approved film crews of the participating institutions, if any, as approved by the User, the City will not grant access to the Stadium to any other ENG, videotape or film crew during the period commencing thirty (30) minutes prior to kickoff and ending upon the completion of the Event without the broadcast network's prior written consent. 2. The City will provide the User's broadcast network access, without charge, to all electronic timing and measuring devices plus all existing lighting and power for such network's use, and such network may tap power lines in and about the Stadium at no charge. The City will reasonably cooperate with such broadcast network and make available for use, without charge, and in areas reasonably designated by the City, parking space for mobiles and/or tape units and similar equipment and adequate space for placement of equipment, platforms, cables, wires and other apparatus. 3. The City will provide the User's broadcast network, without charge, such space and camera locations as such network, in its discretion, may require for equipment (including space for the placement of microphones, ground level, hand-held or other caneras and related apparatus as well as apparatus or equipment required for interactive production activities) used by the network in connection with the recording, telecast or exhibition of the Event. The User's broadcast network shall have the right to install, operate, maintain and remove with out charge from the Stadium such platforms, cables, wires and other apparatus as may be reasonably necessary for the recording, telecast or exhibition of the Event, provided that such network shall not unreasonably interfere with the staging or conduct of the Event. The User's broadcast network shall restore the Facility to the condition existing prior to the presentation of the Event, (customary wear ad tear expected) immediately upon conclusion of the Event but in no event later than twenty four (24) hours thereafter. 4. The City acknowledges that a reasonable number of the User's broadcast network personnel will be given assess to and from the Stadium, without cost, reasonably in advance of its telecast and that the User will give such network passes for such purposes. The User's broadcast network will also be provided a reasonable number of network staff photographers with photographer's credentials equivalent to the highest grade of credentials TR: ,march 132004 4 given to print media and other photographers covering the Event which will provide access to all areas of the Stadium, including the prime photographers' positions. F. Hospitality Village: The User shall be permitted to construct, at its cost and expense, a Hospitality Village and tailgate areas, which shall consist of various tents and activities on the day of the Event. User may use for these purposes the parking areas designated as S 1 and S2 for a fee as provided in Paragraph 10 hereof. The City shall permit User to commence the construction four days before the Event provided that it does not interfere with any other events at the Facility. G. Additional Rights: The User, after the City of Miami and University of Miami's written approval, shall also be permitted to place logos on the playing field as it determines. 6. PAYMENT OF USE FEE: User agrees to pay to the City the Use Fee as follows: A. Reservation Deposit: The Reservation Deposit (the "Reservation Deposit") shall be in the amount of $5,000.00, which represents 100% of the minimum Basic Use Fee for the Event, and shall be paid upon full execution of this Agreement, and as a condition precedent to its effectiveness. The Reservation Deposit shall be non-refundable, except where the Event is canceled by the City under Section 24 below, or as a result of force majeure. B. Balance of Use Fee: The balance of the Use Fee shall be paid as soon as possible after the conclusion of the Events. C. Form of Payment: All amounts are due to the City no later than forty days after the expiration of the Use Period. 7. DEPOSIT: Upon full execution of this Agreement, and as a condition precedent to its effectiveness, User shall deliver to the City a deposit, in the amount of $5,000.00, to be held by the City throughout the Use Period. The Deposit (the "Deposit") shall secure User's performance under this Agreement and full payment of all amounts due hereunder, including the cost of any damage repairs, replacement or restoration, payment of any Additional Charges. The City shall return the Deposit, or the unexpended portion thereof, to the User upon full satisfaction of all of User's obligations hereunder. 8. EVENT PERSONNEL, UTILITIES AND SUPPLIES: Except as otherwise specifically provided, User shall be responsible for the staffing of the Events and shall pay, as an TR:. march 132004 5 Additional Charge, all charges for Event Personnel, utilities, supplies or other services, required in connection therewith, and not otherwise provided by City as provided herein, which include: A. Event Personnel: User shall furnish, at its sole expense, the Event Personnel ("Event Personnel"), which are determined by User and the City to be reasonably necessary, including ticket sellers, ticket takers, ushering staff, stagehands, spotlight operators, musicians, projectionists, box office personnel, installation personnel, etc. Event Personnel also includes City personnel, which shall be provided by the City at User's cost and expense, if in the reasonable estimation of the Stadium Manager and User such personnel is required (the "City Event Staff"). City Event Staff includes, but is not Limited to, event supervisor, janitorial staff, office attendants, groundsmen, technicians, and all other personnel necessary for the proper conduct of the Event. When such personnel is required, the Stadium Manager shall, at least 72 hours prior to the commencement of the Use Period, advise User of such requirement, including the estimated hours of work and rates of pay of City Event Staff. B. Police: User shall be responsible for payment of police services required for the Event. The Stadium Manager, after full discussion with User concerning the type of Event and related activities, shall contact the City's Police Department to ascertain the level of police and/or other security staffing necessary for adequate crowd control, traffic circulation, and safety and/or other required security prior to, during and after the Event. At least 72 hours prior to the Event, the Stadium Manager shall advise User of the security requirements, including an estimate of the number of security personnel required, the estimated hours of work and applicable rates of pay. User shall be responsible for the direct payment for police services upon conclusion of each Event. If, during the course of the Event, the City determines that security for the Event is insufficient for proper crowd control, then the City may summon such additional officers as are deemed necessary. User shall be responsible for payment of such additional security at the applicable rate, which shall be the rate normally charged for such officer, depending on factors such as whether the officer is off -duty or working overtime. In the event that off -duty police officers are summoned, then the compensation shall be based on the greater of four (4) hours or the actual time devoted to the Event, including "administrative" time, such as time devoted to booking prisoners, etc. Payment of additional security shall be made upon the conclusion of the Event. TR:.march132004 6 C. Fire: Not later than fifteen (15) days prior to the commencement of the Use Period, User shall provide to the Stadium Manager two (2) copies of a diagram/floor plan of the proposed Event layout to the office of Fire Department Plans Examiner, 444 S.W. 2nd Avenue, loth Floor, Miami, Fl. 33130. Additionally, not later than ten (10) days prior to the commencement of the Use Period User shall obtain and deliver to the Stadium Manager an Assembly Permit, and such other permits as may be required by the City, and of which the User is aware, relative to each Event. Fire department manpower requirements for the Event shall be as stipulated by the Fire Marshall and approved by the Stadium Manager. D. Additional Utilities, Services and Equipment: User shall pay to the City, as an Additional Charge the prevailing fee charged by the City for stadium lights required at times other than Event Hours, or for other services provided by the City at the request of User, and not otherwise provided as set forth herein, such as the services of groundsmen, technicians and other City personnel for services rendered outside of normal City working hours, including setup and/or dismantling. E. Cost Confirmation: At least five (5) days prior to the commencement of the Use Period, the City shall provide to the User a "Cost Confirmation" sheet which shall describe, to the extent known and available, the Additional Charges. User understands and agrees that the Cost Confirmation represents the City's good faith estimate of the Additional Charges, but the same may change in accordance with the provisions of this Agreement. 9. UNION REQUIREMENTS: User shall ensure compliance with all necessary union requirements (if applicable), of which User is aware, in connection with the personnel and services engaged for presentation of the Event. The City shall use its best efforts to inform User of the terms of any trade or employee union agreement, written or oral, affecting all relevant personnel or services used in connection with the Event. 10. PARKING: The City shall provide and control all parking for the Event. The City agrees that charges to the public shall not exceed the usual and customary charges for parking at the Facility, unless otherwise agreed. All parking revenues and all parking rights shall belong to the City. If parking revenues are less than the cost to the City of operating the parking facility(ies) for the Event, then User shall pay to the City the difference as an Additional Charge. The Orange Bowl Committee shall be allowed up to a maximum number of one hundred (100) complimentary parking passes within the Orange Bowl Stadium. In addition, the Orange Bowl TR:.march 132004 7 Committee shall have the option to purchase the remaining parking spaces as per the rates as outlined on Exhibit A attached hereto. 11. ATTENDANCE LIMITATION: A maximum attendance of 72,319 persons will be permitted for the Event. User represents and warrants that no more than 72,319 number of tickets will be printed. 12. ADMISSION AND TICKETS: All entry to the Facility on the Event dates shall be by ticket only, purchased at the full ticket price established by the User, except for employees of User and City whose presence is required for the presentation of the Event. and who have received passes issued by User, or as otherwise provided by this Agreement. All tickets shall be printed by a bonded printer, if feasible, and listed on a ticket manifest. The ticket manifest, which shall specifically state the number of tickets printed and the serial numbers, shall be presented to the Stadium Manager or his/her designee within sixty (60) days following full execution of this Agreement. User shall prepare a complete box office statement of all admission tickets sold or distributed as complimentary tickets. User shall have the right to print and design the tickets, and place advertising thereon. City shall permit User to utilize a maximum of 2,000 total number of tickets, which User is authorized to have printed for the Event as Complimentary Tickets for promotional purposes. Complimentary Tickets issued in excess of the 2,000 limitation shall have a value equal to the average ticket price offered for sale to the public. In addition, a maximum of 5,000 students and the Halftime festivities performers will be allowed to enter the facility at no charge. 13. GATE OPENING TIME: Doors shall open as advertised and as approved by the City. All tickets and advertising shall indicate opening time. The City reserves the right to change or adjust the door opening time as it deems appropriate based on crowd control conditions. 14. CONCESSION RIGHTS: A. Food and Beveras:e Concessions: User understands and agrees that this Agreement shall not grant to the User any food and beverage concession rights, which belong to an exclusive concessionaire for the facility. Accordingly, the sale of all food or beverages except by the exclusive concessionaire is strictly prohibited. However, the User is granted the right to provide free of charge to customers food and beverages utilizing the caterer of their choice within the press box, stadium club and parking lot TR:.march 132004 8 areas which User will have control of; however the User retains the right to sell food and non-alcoholic beverages at a Tailgate Party within Lot W4. The sale of beer at Event shall remain consistent with the policy at University of Miami home football games. The City hereby acknowledges and agrees that at the present time, beer is sold only until the end of the first half of University of Miami home football games and that beer shall not be sold following the first half during the term of this Agreement including any option periods, if exercised. B. Novelties and Merchandise: User shall have the exclusive right to sell, or give away, all non -consumable merchandise of all types or descriptions, including but not limited to, licensed merchandise, souvenirs, novelties, premiums, magazines and programs at the Facility on each Event day. All concessionaires engaged by User for this purposes shall be granted access to the Facility in order to deliver their supplies and render their services. City shall provide sufficient space for such purposes. User shall have the right to set prices (if any) for such merchandise, and shall retain all revenues (if any) therefrom. Neither the City nor any of its agents, contractors or employees shall sell or give away any such merchandise at, near, or around the Facility on Event days. 15. CONDITION OF FACILITY/REMOVAL OF USER'S EFFECTS: A. User has inspected the Facility and accepts it in "as -is" condition. User agrees to tear down and remove all of User's effects immediately after the Event. B. User agrees that the cost of damage repairs, or any repairs necessitated as a result of the use of the Facility by User shall be deducted from the Deposit. The City shall have the right to remove from the Facility, at User's cost and expense, any of User's effects remaining in or on the grounds of the Facility at the end of the Use Period. Alternatively, the City may charge the User for storage, at a rate equal to the lowest use rate available, per day, for each day or part of a day that said effects remain in or on the grounds of the Facility. All amounts due by User under this Section shall be deducted from the Deposit and any deficiency shall be paid by User upon demand. D. The City shall have the right to enter upon the Facility at any time during the Use Period, as it deems necessary. 16. AUDIT AND INSPECTION RIGHTS: The City may, at reasonable times, and for a period of up to three (3) years following the expiration of the Use Period, audit, or cause to be TR:.march 132004 9 audited, those books and records of User which are related to this Agreement. User agrees to maintain all such books and records at its principal place of business for a period of three (3) years after expiration of the Use Period. 17. PUBLIC RECORDS: User 'understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosure under applicable law. User's failure or refusal to comply With the provisions of this section shall result in the immediate cancellation of this Agreement by the City. ( NOTE: this language should be reciprocal) 18. COMPLIANCE WITH APPLICABLE LAWS: User agrees to obtain all required licenses and permits of which it is made aware by City and to abide by and comply with all applicable laws, rules, regulations, codes and ordinances in the use of the Facility and/or presentation of the Event. 19. RULES AND REGULATIONS FOR THE FACILITY: By execution of this Agreement, User acknowledges that it has received and fully understands the "Rules and Regulations for Use of City of Miami Municipal Facilities" which has been furnished to User prior to the execution hereof. User hereby represents and warrants to the City that User shall abide by each, and shall not knowingly permit the violation of any, rule and regulation set out therein. (NOTE: Please provide a copy of all such rules/policies prior to execution of this Agreement) 20. INDEMNIFICATION: A. User shall indemnify and save harmless the City of Miami and their officials, employees and agents (collectively referred to as " Indemnities") and each of them from and against all loss, costs, penalties, fines damages, claims, expenses, (including attomey's fees) of liabilities (collectively referred to as "Liabilities") by reason of injury to or death of any person or damage to or destruction or loss of any property arising out of, resulting from or in connection with (i) the performance or non performance of the services contemplated by this Agreement which is or is alleged to be directly or indirectly caused, in whole or in par, by any act, omission, default or negligence (whether active or passive) of User or its employees, agents, or subcontractors (collectively referred to as "User"), regardless of whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent or contributing) by any act, omission, default TR:.march 132004 10 or negligence (whether active or passive) of the Indemnities, or any of them or (ii) the failure of the User to comply with any of the paragraphs herein or the failure of the User to conform to statutes, ordinances or other regulations of any governmental authority, federal or state, in connection with the performance of this Agreement. User expressly agrees to indemnify and hold harmless the Indemnities, or any of them from and against all liabilities which may be asserted by an employees or former employee of User, or any of its subcontractors, as provided above, for which the User's liability to such employee or former employee would otherwise be limited to payments under state Workmen's Compensation or similar laws. 21. RISK OF LOSS: User understands and agrees that except were caused by the negligence or misconduct of City, its agents or employees, the City shall not be liable for any loss, injury or damage to any personal property or equipment brought into the Facility during the Use Period by User or anyone whomsoever on User's behalf, during the time that the Facility is under the control of, or occupied by the User. All personal property placed or moved in the Facility during the Use Period shall be at the risk of User or the owner thereof. User further agrees that it shall be responsible to provide security whenever personal property either owned or used by the User, its employees, agents or subcontractors is placed in the Facility, including any property or equipment necessary for set-up and dismantling, whether or not the Facility is open to the general public. 22. INSURANCE: FAMU maintains insurance in accordance with the limits set for the in Chapter 284 and Section 768.28, Florida Statutes. The limits set forth herein are higher than that required by statute. User shall obtain, at User's expense, and keep in effect during the term of this Agreement, general liability insurance, in a comprehensive form, in the following insurance limit amounts: General Aggregate: $1,000,000 Products/complete operations: $1,000,000 Personal/advertising injury: $1,000,000 Fire damage (any one fire): $ 50,000 Liquor liability (where applicable): $1,000,000 Such insurance shall be written by insurance companies which are satisfactory to the City and which are registered to do business in the State of Florida. All policies shall provide that the TR:,march 132004 11 City shall be given thirty (30) days advance written notice of cancellation, and shall be written on an occurrence basis. User shall provide to the City certificates evidencing the required insurance coverage at least thirty (30) days prior to the commencement of the Use Period and throughout the term of the Agreement, as the insurance policies expire. Binders are not acceptable. 23. DEFAULT: If User fails to comply with any material term or condition of this Agreement, or fails to perform any of its obligations hereunder, then User shall be in default. Upon the occurrence of a default hereunder which us not cured within thirty (30) days after the date of the default, the City, in addition to all remedies available to it by law, may immediately, upon written notice to User, terminate this Agreement. 24. CITY'S TERMINATION RIGHTS: A. Termination for Convenience: The City shall have the right to terminate this Agreement for convenience, in its sole discretion, upon at least 6 months written notice to User. Additionally, the City shall have the right to cancel this Agreement at any time if, in the exercise of its reasonable discretion, the City determines that the presentation of the Event, at the scheduled time, is not in the best interest of the City due to circumstances beyond the City's reasonable control. B. Termination for Cause: The City shall have the right to terminate this Agreement, without notice or liability to User, upon the occurrence of an event of default, as described in Section 23 above. C. Other Termination Rights: The City shall have the right to terminate this Agreement in the event that the Facility is condemned, or in the event of its damage due to fire, windstorm, catastrophe or other act of God, and the City decides, in its sole discretion, not to repair or rebuild. D. Return of the Deposit: Except where this Agreement is terminated for cause, User shall be entitled to a refund of the Deposit, or so much thereof as has not been applied, upon termination of the Agreement, after satisfaction of all amounts due by User hereunder, if any. (NOTE: Agreement does not contain "USER's Termination Rights" Provision") 25. NONDISCRIMINATION: User represents and warrants to the City that User does not and will not engage in discriminatory practices and that there shall be no discrimination in TR:.march132004 12 connection with User's use of the Facility or presentation of the Event on account of race, color, sex, religion, age, handicap, marital status or national origin. User further covenants that no individual shall, solely by reason of his/her race, color, sex, religion, age, handicap, marital status or national origin, be excluded from participation in, be denied services, or be subject to discrimination in connection with the use of the Facility under this Agreement. 26. ASSIGNMENT: This Agreement shall not be assigned by User, in whole or in part, without the prior written consent of the City, which may be withheld, or conditioned, in the City's sole discretion. 27. NOTICES: All notices or other communications required under this Agreement shall be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return receipt requested, addressed to the other party at the address indicated herein or to such other address as a party may designate by giving notice in the manner herein provided. Notice shall be deemed given on the day on which personally delivered; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. TO USER: TO THE CITY: cc: Jonathan Evans, Associate AD Florida A&M University 1500 Wahnish Way Tallahassee, FL 32307 cc: Rick Mello, Athletic Director Florida International University Tamiami Trail & SW 107th Ave Miami, FL 33199-0001 cc: Joe Arriola, City Manager 444 Southwest 2nd Avenue, Miami, FL 33130 cc: Christina P Abrams, Director Conferences, Conventions & Public Facilities 400 SE 2nd Avenue Miami, FL 33131 cc: Jorge L. Fernandez, City Attorney 444 Southwest 2nd Ave. Suite 945 Miami, FL 33130 28. SPECIAL REGULATIONS: User agrees to comply with each of the following Special Regulations: A. Beverages: There shall be no bottles or cans of any sort brought into the Facility during the presentation of the Event. User agrees to advise the public of this provision by including this restriction in all advertisement for the Event. TR:,march132004 13 B. Licensing Contract: User, for itself represents and warrants to the City that all copyrighted programming to be presented has been duly licensed or authorized by the copyright owners or their representatives. To the extent permitted by Section 768.28, Florida Statutes, User hereby indemnifies and holds the City harmless from and against any and all claims, losses or expenses that may arise in connection with the provisions contained herein. C. Restriction for Playing Field: User agrees to restrict all vehicles from the grass and playing field. Any exception to this restriction may only be granted by the Facility Grounds and Turf Manager for the Facility. User acknowledges that this event will be held during the University of Miami football season. Field decoration(s) replacement will be the responsibility of the User. Any field damages incurred by the replacement of any field decoration(s) should be corrected immediately by User before the next University of Miami scheduled game. D. Music License: User shall obtain a copy of the blanket BMI and/or ASCAP license in connection with the Events. User represents and warrants that all BMI and/or ASCAP fees for the Events will be paid by User and further agrees, to the extent permitted by Section 768.28, Florida Statutes, to indemnify and hold the City harmless from any and all claims, losses or expenses incurred with regard thereof. 29. MISCELLANEOUS PROVISIONS: A. User shall identify the City in all promotional material and press releases prepared or issued in connection with the Event. The City shall be identified as "The City of Miami, Florida" or "Miami." B. User shall provide to the City one hundred (100) promotional tickets for the Event, for the purpose of promoting the Facility, which tickets shall not be included in the Complimentary Tickets described in Section 12 hereof. Such one hundred (100) promotional tickets for each Event shall not be subject to the Ticket Surcharge. C. This Agreement shall be construed and enforced according to the laws of the State of Florida. D. Title and paragraph headings are for convenient reference and are not a part of this Agreement. TR:.march132004 14 E. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. F. Should any provision, paragraph, sentence, word or phrase contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provision, paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in order to Conform with such laws, or if not modifiable, then same shall be deemed severable, and in either event, the remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. G. This Agreement constitutes the sole and entire agreement between the parties hereto. No modification or amendment hereto shall be valid unless in writing and executed by properly authorized representatives of the parties hereto. 30. SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon the parties hereto, their heirs, executors, legal representatives, successors, or assigns. 31. ENTIRE AGREEMENT: This instrument, together with its attachments and all other instruments incorporated herein by reference constitute the sole and only agreement of the parties hereto relating to the use of the Facilities. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect. 32. COUNTERPARTS: This Agreement may be executed in two or more counterparts, each of which shall constitute an original, but all of which, when taken together, shall constitute one and the same agreement. THIS AGREEMENT SHALL BE RETURNED TO THE CITY, PROPERLY EXECUTED BY USER, NOVEMBER 8, 2004, AT 5:00 P.M. FAILURE TO COMPLY WITH THIS PROVISION MAY RESULT IN THE CANCELLATION OF THIS AGREEMENT BY THE CITY AND FORFEITURE OF ANY DEPOSIT, ADVANCE OR PAYMENT MADE BY USER TO RESERVE THE USE PERIOD. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective officials thereunto duly authorized, this the day and year above written. "CITY" TR:.march 132004 15 CITY OF MIAMI, a municipal ATTEST: corporation By: Priscilla Thompson, City Clerk Joe Arriola, City Manager "USER" Florida A&M University By: Print Name: Print Name: Title: Title: Florida International University By: Print Name: Print Name: Title: Title: Approved as to Form and Approved as to Insurance Correctness Requirements Jorge L. Fernandez Dania Carillo, Administrator City Attorney Risk Management TR:.march 132004 16 CORPORATE RESOLUTION WHEREAS, Florida A&M University., desires to enter into an agreement with the City of Miami for the use of the Orange Bowl Stadium, and WHEREAS, the Board of Governors at a duly held corporate meeting has considered the matter in accordance with the By-laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF GOVERNORS that , Athletic Director, is hereby authorized and instructed to enter into a contract, in the name and on behalf of the Florida A&M University. with the City of Miami upon the terms contained in the proposed contract to which this resolution is attached. DATED this day of , 2004. , Athletic Director Florida A&M University. TR:.march 132004 17 CORPORATE RESOLUTION WHEREAS, Florida International University., desires to enter into an agreement with the City of Miami for the use of the Orange Bowl Stadium, and WHEREAS, the Board of Governors at a duly held corporate meeting has considered the matter in accordance with the By-laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF GOVERNORS that , Athletic Director, is hereby authorized and instructed to enter into a contract, in the name and on behalf of the Florida International University. with the City of Miami upon the terms contained in the proposed contract to which this resolution is attached. DATED this day of , 2004. , Athletic Director Florida International University. TR:.merch132004 18