HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM:
The Honorab1 Mayor and Me
rro 'the City ommission
Jo e' Arriola
L1 ief Administrator/City Manager
OCT 2 5 2004
DATE : FILE :
SUBJECT:
REFERENCES:
ENCLOSURES:
Proposed Resolution -
Streetlight Fixtures and
Poles Contract
Bid No. 03-04-143
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the bid of Miami Electric Supply Associates (Local/Hispanic vendor), located
at 5742 S.W. 7th Street, Miami, Florida 33144, for the purchase of streetlight fixtures and
poles, on an as -needed contract basis, for a period of two (2) years, with the option to
extend for two additional one (1) year periods, in an amount not to exceed $26,738.42 for
the first year and an increase not to exceed three percent (3%) for each subsequent year,
for a total contract amount not to exceed $111,863.57 (see Award Sheet). Funds are
allocated from the Department of General Services Administration Account Code No.
504000.420119.6.707, subject to the availability of funds.
BACKGROUND
The Department of General Services Administration, Property Maintenance Division, is
responsible for the repair and maintenance of 118 decorative streetlight poles and fixtures
located in Coconut Grove. On an average, two poles per month need to be repaired and/or
replaced due to traffic accidents or vandalism. In addition, this streetlight system has
aged and deteriorated poles and fixtures require replacement.
The current Streetlight Fixtures and Poles contract is said to expire on January 20, 2005,
thus a new contract is necessary to continue providing proper lighting to the Coconut
Grove streets. Our citizens, businesses, and visitors will benefit from the security and
ambiance that these "colonial motif' lights provide.
The Department of General Services Administration has analyzed the bids received
pursuant to Bid No. 03-04-143. Sixteen (16) Invitations for Bids were downloaded and
two (2) responses were received. Miami Electric Supply Associates submitted the
lowest responsive and responsible bid, and is therefore recommended for award.
FISCAL IMPACT - NONE
JAIA FIT