HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #15461
Date: 01/23/2024
Commission Meeting Date: 02/08/2024
Requesting Department: Department of Real
Estate and Asset Management
Sponsored By: Manolo Reyes
District Impacted: District 4
Type: Resolution
Subject: Authorize Lease Agreement - Coral Way Investment Inc.
Purpose of Item:
Granting authority for the City Manager to negotiate and execute a Lease with Coral
Way Investments, Inc. ("Lessor") is hereby sought. This pertains to the utilization of
office space by the City of Miami Department of Fire -Rescue's Urban Search and
Rescue ("US&R") ("Lessee") at a privately -owned building situated at 2100 SW 22nd
Street, Suite 300, Miami, FL. Furthermore, authorization is extended to negotiate and
execute all requisite documents, including amendments and modifications to the
agreements, in a form acceptable to the City Attorney, as necessary to facilitate the
intended uses of the US&R mission.
Background of Item:
US&R has sought the support of the Department of Real Estate and Asset Management
("DREAM") to identify appropriate office space for their use. Collaborating with Savills,
DREAM successfully located a property comprising 2,000 square feet with a monthly
rent of $4,833.33. This cost encompasses utilities and janitorial services, meeting the
specified requirements of US&R, including infrastructure and parking needs.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Total Fiscal Impact: $ 57,999.96 ($4,833.33 monthly)
Special Revenue Account No: PTAEO/grant: 18-1801037 — 15 — 2893 — contractual services —
184050
Reviewed B
Department of Real Estate and Asset Management
Review Completed 01/23/2024 10:59 AM
Office of Management and Budget
Office of Management and Budget
City Manager's Office
Legislative Division
City Manager's Office
Pedro Lacret
Marie Gouin
Larry M. Spring
Valentin J Alvarez
Arthur Noriega V
Andrew Frey
Budget Analyst Review
Budget Review
Assistant City Manager
Legislative Division Review
City Manager Review
Department Head
Completed
Completed
Completed
Completed
Completed
01/23/2024 12:22 PM
01/23/2024 3:52 PM
01/30/2024 5:31 PM
01/30/2024 5:32 PM
01/30/2024 5:34 PM
Office of the City Attorney James Brako ACA Review Completed 01/30/2024 6:10 PM
Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 01/30/2024 7:17 PM
City Commission Nicole Ewan Meeting Completed 02/08/2024 9:00 AM
Legislative Division Valentin J Alvarez Legislative Division Review Completed 03/01/2024 2:00 PM
Office of the City Attorney James Brako ACA Review Completed 03/01/2024 2:05 PM
Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 03/01/2024 3:43 PM
Office of the City Clerk City Clerk's Office Rendered Completed 04/16/2024 9:15 AM
City of Miami
Legislation
Resolution
Enactment Number: R-24-0056
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 15461 Final Action Date:2/8/2024
A RESOLUTION OF THE CITY OF MIAMI COMMISSION, WITH ATTACHMENTS,
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A LEASE
AGREEMENT ("AGREEMENT"), BETWEEN THE CITY OF MIAMI ("CITY") AND
CORAL WAY INVESTMENTS, INC. ("LESSOR"), FOR THE USE OF
APPROXIMATELY TWO THOUSAND SQUARE FEET ("2,000 SQ. FT.") OF OFFICE
SPACE LOCATED AT 2100 SW 22ND STREET, SUITE 300, MIAMI, FL
("PROPERTY"), FOR THE OPERATION OF THE DEPARTMENT OF FIRE -RESCUE
URBAN SEARCH AND RESCUE ("US&R"), COMMENCING ON THE
COMMENCEMENT DATE, FOR A MONTHLY RENTAL FEE IN AN AMOUNT NOT TO
EXCEED FOUR THOUSAND EIGHT HUNDRED THIRTY-THREE DOLLARS AND
THIRTY-THREE CENTS ($4,833.33), FOR A PERIOD OF ONE (1) YEAR, AS MORE
PARTICULARLY SET FORTH IN THE ATTACHED AND INCORPORATED AS
EXHIBIT A, ALL SET IN FORMS ACCEPTABLE TO THE CITY ATTORNEY;
FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS,
EXTENSIONS, AND MODIFICATIONS SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL
APPLICABLE PROVISIONS OF THE CITY CHARTER AND CITY CODE, IN FORMS
ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL
APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEM NECESSARY
FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Department of Fire -Rescue Urban Search and
Rescue ("US&R") is in need of securing office space for their operations; and
WHEREAS, the US&R enlisted the assistance of the Department of Real Estate and
Asset Management ("DREAM") to locate suitable office space; and
WHEREAS, there are no suitable City -owned properties available to meet the needs
required by US&R; and
WHEREAS, the City, with broker Savills' assistance, has located suitable office space
owned by Coral Way Investments, Inc. ("Lessor"), providing for the use of two thousand square
feet (2,000 sq. ft.), and has negotiated a rental rate for the use and occupancy of office space
located at 2100 Southwest 22nd Street, Suite 300, Miami, Florida ("Property"), at a rate of
twenty-nine dollars ($29.00) per square foot on an annual basis; and
WHEREAS, the City and Lessor wish to enter into a Lease Agreement to secure use of
the Property for the US&R;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. The City Manager is authorized1 to negotiate and execute the Agreement,
in a form acceptable to the City Attorney, between the City and Lessor, for use of office space
located at 2100 Southwest 22nd Street, Suite 300, Miami, Florida, with terms and conditions as
more specifically set forth in said Lease Agreement.
Section 3. The City Manager is further authorized to negotiate and execute any and
all documents, including any amendments, renewals, extensions, and modifications subject to
allocations, appropriations, prior budgetary approvals, compliance with all applicable laws, rules,
and regulations, as may be deemed necessary for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor
ey
1/30/2024
ndez, City Attor ey 31112024
Note #1 Pursuant to the resolution, this item became effective immediately upon adoption by the
Commission. Note # 2 Revision A has the Scrivener's amendment by law department and per legal
opinion, it may be certified instead of the original version.
1 The herein authorization is further subject to compliance with all requirements that may
be imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.