HomeMy WebLinkAboutfema lettersU.S. Department of Homeland Security
500 C Streel, SW
Washtagton. DC 20472
FEMA
July 28, 2004
City of Miami
South Florida Urban Search & Rescue Task Force 2
Attn: Asst. Chief Virgil Fernandez
444 SW 2 Avenue, 10`h Floor
Miami, FL 33130
Ref: EMW-2004-CA-0317
Dear Asst. Chief Fernandez:
Congratulations. Your grant application submitted to the Emergency Preparedness & Response
Directorate (EP&R/FEMA of DHS) for the FY2004 Urban Search and Rescue Response System
Program has been approved. The approved project costs amount to $938,035 and this grant is 100%
Federal funding. The Catalogue of Federal Domestic Assistance (CEDA) number assigned to this
grant is 97.025.
As part of your award package, you will find EP&R's grant Agreement Articles. Please make sure
you read and understand the Articles as they outline the terms and conditions of your grant award.
Maintain a copy of these documents for your official file. You establish acceptance of the Grant and
EP&R's grant Agreement Articles by signing the award document FF 40-21, or when you request
and receive any of the Federal grant funds awarded to you.
Four copies of the award document, FF 40-21, for the Cooperative Agreement are enclosed for your
signature. Please sign and return three (3) copies of the award document to the address below as
soon as possible:
Department of Homeland Security
Emergency Preparedness and Response Directorate (EP&R/FEMA)
Grants Management Branch
500 C. Street, SW, Room 334
Washington, DC 20472
Attn: Marilynn Grim
The Period of Performance shall be from September 01, 2004 thru August 31, 2006, as stated in your
Agreement Articles under Article II. This is the period of time your Task Force has to accomplish
the scope of work, including completing services, ordering and receiving equipment/ supplies.
There is a closeout period of 90 days after the period of performance to pay any final invoices and
complete the closeout documents for the grant.
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The Grantee shall follow prior approval requirements found in 44 CF1. Part 13.30, for non -
construction grants, regarding the transfer of funds between total direct cost categories in the
approved budget. The Grantee shall receive the prior approval of FEMA when such cumulative
transfers among those direct cost categories exceed ten percent of the total approved budget. The
Grantee shall obtain prior written approval for any budget revision that would result in the need for
additional funds. Any changes to the budget and/or categories shall be stated in the Performance
Reports and Closeout Documents.
No actual construction is allowed in this Cooperative Agreement, only minor modifications are
allowed as approved in your grant award. Please retain these documents for your records,
In monitoring your open grants our records show the following:
EMW-2001-CA-0137: Period of Performance April 13, 2001 thru September 30, 2003
All the funds have been drawn, the period of performance h.as expired and your closeout documents
are late. Please submit your closeout documents no later then September 10, 2004.
EMW-2003-CA-0059: Period of Performance January 10, 2003 thru December 31, 2004
The remaining funds are $592,923.00 and per our telecom you will use all the funds within the
period of performance.
EMW-2003-CA-0295: Period of Performance July 31, 2003 thru January 30, 2005
The remaining funds are $876,230.00 and per our telecom you will use all the funds within the
period of performance.
Should you have any questions, you may contact me at (202) 646-3459, or by email at:
marilynn.grim@dhs.gov
Sincerely,
—
Marilynn Grim
Assistance Officer
Enclosure
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FEDERAL EMERGENCY MANAGEMENT AGENCY
_ ASSISTANCE AWARDIAMENDMENT
1 ASSISTANCE INSTRUMENT
II COOPERATIVE AGREEMENT ❑ GRANT
2. TYPE OF ACTION
0 AWARD II AMENDMENT
3. INSTRUMENT NUMBER
SMW-ao04-CA-0457
4. AMENDMENT NUMBER
5. EFFECTIVE DATE
See Block 21
e. CONTROL NUMBER
W371970Y
7 RECIPIENT NAME AND ADDRESS
City of Miami
south Florida urban search A Rescue Teak Force 2
Attnt awn. Chief Virgil Fernandez
444 SW 2 Avenue, 10th Floor
Miami FL 33330
8, ISSUING/ADMINISTRATION OFFICE -
Federal Smmreeicy Management Agency
Financial & Acquisition Management Div
Grant° Management Branch
500 C Street, S.W., Room 350
Washington DC 20472
Spoclallst Marilynn Grim (202) 646-3459
O. RECIPIENT PROJECT MANAGER
Lt. ,Toacph Zahralben (706) 256-5110
10 FEMA PROJECT OFFICER
Wanda Caney, (202) 646-4013
11. ASSISTANCE ARRANGEMENT
ID COST REIMBURSEMENT
❑ COST SHARING
12. PAYMENT METHOD
❑ TREASURY CHECK
REIMBURSEMENT
13. PAYMENT OFFICE
Federal Emergency Management Agency
Accounting Services Division
Aieburnement a Receivables Branch
500 C Street, 8.w., [zoom 723
Washington DC 20472
• FIXED PRICE
II ADVANCE CHECK
II OTHER
® LETTER OF CREDIT
14, ASSISTANCE AMOUNT
PREVIOUS AMOUNT 60.00
15. ACCOUNTING b APPROPRIATION DATA
See Continuation Page
AMOUNT THIS ACTION s93e.035.0
TOTAL AMOUNT 4936. D35. 00
This 19 a Cooperative Agreement for the development and maintenance of National Urban Search and Rescue
reeponoe systems rteeurteo, The Task Forces will be prepared CO provide qualified and competent Urban Search
and Manua personnel and equipment in Support of 6GR-9 activities.
Plesee refer to the Agreement Articles For the germs and Condition(' of this Cooperative Agreement.
The Statement of Work t90W), the attachments to the GOw, the budget and budget narrative are made
a part of this Cooperative Agreement,
Catalogue of Federal Domestic Aaeietance (CFDA( No. 97.025 applies to thie Cooperative Agreement.
The Period of Performance is 09/01/04 thru 00/31/06. End of Agreement.
—7771E515iPT OUIREMENT
0 RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO THE ISSUING/ADMIN OFFICE IN BLOCK 8.
0 RECIPIENT 1S ' REQUIRED TO SIGN THIS DOCUMENT.
18. RECIPIENT (Ty• e '�a and-t1Oe)
HZE C' RGI' ERNANDEZ , ASK . , ,.FIRE.. caw
20. SIGN 1-. OF - -4• - IEN DATE 21, S GNATURE OF AS ISTANCE OFFICER DATE
PCMA 40a1,APR Ile REPLACES EDITION OF JUL 84, WHI OBSOLETE.
19, ASS1STiNCE OFFICER (Type neme and 11110)
Sylvia A. Carroll
Aeeietance Officer
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