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HomeMy WebLinkAboutexhibit2Attachment A PROPOSED TRANSPORTATION PROJECTS IMPACTING THE OVERTOWN COMMUNITY: TECHNICAL SUPPORT TO LEADERSHIP GROUPS IN THE OVERTOWN COMMUNITY SCOPE OF SERVICES I. OBJECTIVE The objective of this effort is to provide independent technical support to leadership groups in the community of Overtown by analyzing the impact of proposed transportation projects planned for the Overtown area. II. BACKGROUND The State of Florida Department of Transportation (FDOT) is developing projects that affect the Overtown area. The residents have expressed a desire to offer input in the development of these projects. Additionally, the community feels that there is little public understanding about the need for the projects and the benefits that the community may receive once these projects are constructed. The Metropolitan Planning Organization (MPO) Governing Board, at its October 23, 2003 meeting, passed Resolution # 33-03 requesting that the FDOT initiate a community outreach program for the 1-395 Project Development and Environment (PD&E) Study. The City and the FDOT determined that it would be in the best interest of the general public and the citizens of the City to enter into a Joint Participation Agreement for these services. The City of Miami Commission passed Resolution R-04-0565 establishing a new special revenue fund from grant funds from the FDOT to provide technical support to the Overtown area for transportation - related projects. III. STUDY AREA The Study Area shall be defined as the City of Miami Neighborhood Enhancement Team (NET) boundaries for the Overtown community with the core study area defined as the Overtown Advisory Board boundary. A map of the study and core areas is provided in Attachment C. IV. PREVIOUS STUDIES Following is a list of studies that have been recently conducted for the downtown area, including Overtown: A. Historical Impacts of Transportation Projects in the Overtown Area B. 1-395 Alternatives Review Study C. Potential Real Estate and Economic Impact of the Proposed 1-395 Roadway D. Assessment of the Miami Urban Watch (MUW) Alternative for Rebuilding I-395 E. FDOT Assessment of the Miami Urban Watch (MUW) Alternative F. Summary of Short Term Transportation Improvement Projects for the Omni and Performing Arts Center Areas G. 1-395 Project Development and Environment (PD&E) Study 11 H. Effects of Transportation Plans Development on Minority and Impoverished Urban Communities I. NW 14th Street/1-95 Access Ramps Project Development and Environment (PD&E) Study V. TASKS A. Coordination The Consultant assigned to this work shall coordinate with the Florida Department of Transportation and other organizations that have been working on developing plans for the Overtown area. The following entities may be contacted for information throughout the duration of this project: Miami -Dade County Metropolitan Planning Organization (MPO), Florida Department of Transportation (FDOT), City of Miami (City), Miami -Dade County Public Works Department (MDCPWD), Southeast Overtown/Park West Community Redevelopment Agency (CRA), Miami Downtown Development Authority (DDA), and the Overtown Advisory Board (OAB). The purpose of this task is to establish and maintain contact with the above agencies and use their existing databases and resources for purposes of completing this project without duplicating the efforts of other entities. B. Review Existing Technical Studies Existing technical studies will be reviewed and findings summarized to have a clear understanding of the transportation projects that are currently proposed for the area. Actions recommended in these studies should be categorized to indicate the following information: • Type of action being recommended. • Current status of the project and potential timeframe for implementation of recommended action. • Potential technical issues associated with implementing recommended action. A brief report will be prepared with the results of this task and presented in a Power Point format for discussion with the Overtown Advisory Board. C. Perform Interpretation of Technical Studies Based on the review in Task B, an interpretation will be conducted to evaluate the benefits and constraints of the recommended actions on the Overtown community; as well as to explore other feasible options that may be available to the community. The interpretation shall be conducted in the context of the 1-395 PD&E Study and any other alternatives in the study area and shall include the following criteria: • Purpose and Need • Right -of -Way impacts • Access Management • Traffic Operations • Safety • Landscaping and Aesthetics 12 • Benefits to the community Results of this technical or overall assessment will be presented to the City and the Overtown Advisory Board for discussion. D. Prepare Evaluation Report A report will be prepared which clearly documents the process followed in conducting the interpretation in Task C. The report shall document the opinions of the community regarding the proposed projects. The intent of the document is to provide a summary of the technical assessment conducted and feedback received from the Overtown Advisory Board and the community on the proposed projects. The report shall include the following information at a minimum: • Definition of boundaries of geographic area of concern (to be provided by the City). • Current proposed projects affecting the area (to be provided by the FDOT and the City as appropriate). • Summary of the meetings with the Florida Department of Transportation, the Overtown Advisory Board, and other entities as appropriate, to discuss proposed projects. • Detailed explanation of the review, evaluation, and findings. • Summary of feedback received from the Overtown Advisory Board on the findings presented. • Mechanism to provide progress reports to the Overtown Advisory Board on the status of projects during the two year period of this work. • Public involvement tools developed by the Overtown Advisory Board and/or the Florida Department of Transportation to motivate and encourage the continuous participation of the community throughout the development phases of the proposed projects. • Report of community response to the information presented. E. Meetings and Presentations • Meetings will be scheduled with the Florida Department of Transportation, the City of Miami, and the Overtown Advisory Board to obtain information on proposed projects and plans for the area, as necessary. • Meetings will be held jointly with the Florida Department of Transportation throughout the project development phase of proposed projects and with the Overtown Advisory Board to inform the community of the proposed projects and the recommended actions. • Presentations will be made on an "as needed" basis at the discretion of the Project Manager. • Detailed summaries shall be taken at all meetings and presentations by the professional assigned to this project, where no other official recorder is present, and provided to the Project Manager within five (5) business days following the meeting. VI. REPORTS AND DELIVERABLES A. Ten (10) copies of a Final Technical Assessment Report will be prepared summarizing the activities conducted during the study period. This document will also be delivered in an electronic format for further reproduction and distribution. 13 B. Twenty Five (25) copies of an Executive Summary Report will be prepared in a newsletter format (11 by 17). This document will also be delivered in an electronic format for further reproduction and distribution. C. Power Point presentations, as needed. D. Printed materials, as needed. All materials to be presented to the community will use terminology that can be easily understood. VII. BUDGET The budgeted amount for the duration of the project is not -to -exceed Fifty Seven Thousand Dollars ($57,000,00) including labor and expenses. Expenses include the required number of hard and electronic copies of all printed materials, deliverables and Power Point presentations. VIII. `SCHEDULE This project will commence on the effective date, as noted on page one (1) of this Agreement, and shall continue through July 31, 2006. Tasks 1V.A through IV.D should be completed during the first six months of the project. Activities will continue as appropriate for the remainder of the Agreement. Progress reports will be prepared and submitted on a monthly basis to the Project Manager for the duration of the project. Progress reports shall be submitted to the Project Manager for review and approval prior to invoicing. IX. PROJECT MANAGEMENT The City of Miami -i Office of the City Manager shall assign Mr. Jose R. Gonzalez, P.E. to serve as Project Manager for this Project on behalf of the City. All written correspondence and payment requisitions shall be mailed to the following address: Mr. Jose R. Gonzalez, P.E., Assistant Transportation Coordinator City of Miami Office of the City Manager 444 SW 2nd Avenue, 10 Floor Miami, FL 33130-1910 Phone: (305) 416-1092 Fax: (305) 416-1019 E-mail: josegonzalez@ci.miami.fl.us Florida International University (FIU) shall assign Mr. Sylvan C. Jolibois, Jr., Ph.D. to serve as Project Director on its behalf. Contact information is as follows: Mr. Sylvan C. Jolibois, Jr., Ph.D. Associate Professor Florida international University Department of Civil and Environmental Engineering 10555 W. Flagler Street. EC 3680 Miami, FL 33174 Phone: (305) 348-3485 Fax: (305) 348-2802 E-mail: ioliboisOfiu.edu 14