HomeMy WebLinkAboutprocurementMiami Beach
kraal
All-AmerlcaCiiv
March 2004
CITY OF MIAMI BEACH, FLORIDA
PROCUREMENT DIVISION
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
JOB ORDER CONTRACT
CONSTRUCTION CONTRACT DOCUMENTS
VOLUME I
PROJECT MANUAL FOR THE FOLLOWING PROJECT(S):
JOB ORDER CONTRACT 14-03/04-CAPITAL IMPROVEMENT PROJECTS
Carivon Construction Co.
PROCUREMENT
•
CITY OP'MIAMI BEACH
COMMISSION ITEM SUMMARY
:Condensed Title:
Request for Award of Job Order Contracts (JOC) to seven (7) Contractors for Public Works, City W ide, and
Capital Improvements Projects.
86Ue: . . . .. . 1... - _
Shall the City Commission Award Contracts to Contractors for Public Works, Citywide, and Capital
Improvement Projects?
• Item Summary/Recommendation:
JOC has delivered a fast, cost-effective procurement system that gives each department an option In the
procurement of construction services. in the first 12 months of the JOC program, job orders were Issued on 58
projects totaling $10,623,561.88.
The number of constnioilon'piojebts Initiated and @Warded via .JOC In'one year'(t;S), is greater than the total
number of oonetruotion projects awarded via traditional bidding (53) In the past three years!
The average urns from the Joint Scope meeting (Initial meeting of the City and Connector to discuss scope of
work) to a Notice to Proceed (document directing oontractorto commence work) has averaged 28.3 days. With
traditional bidding, the dme It has taken to Issue a Notice to Proceed to a contractor following the execution of
the contract books has averaged in excess of 180 days. Thus a timesaving of at least 154 days on average.
Based ari the t+esuite of the City's JOC program coupled With•ths high Volume of Conitruction,rsiated(Iroject$,
the city issued three separate bid solicitations In order to Increase the pool of responsive and responsible
contractors that would be ready, willing and able to accomplish timely and cost effective construction work
Based on -the analysls'u f the acjjuetrnentfactOra bid and the volumed consbirolibn projects the Administration is
recommending the following awards:
Public Works: City Wide: CEP: •
CW Construction, lnc. . Alpine Construction, Inc. F.H. Petition SN Nielsen •
H.A. Contracting, Inc.
Carivon Construction, Inc.
F & L Construction, Ina
Pass International, Inc.
APPROVE, THE CON'fRAC I AWARD13.. .
'Advisory Board Recommendation:
•financial Information: Funds are evuflable from the capital Improvements budget accounts ailooated to .
City Department,: andfor Divisions, subject to Office of Management and Budget review. Each contract has a
maximum estimated annual value of $2 Million dollars for the Public Works and Clty Wide end $6 Million for
CIP .ro acts. .
City Clerk's Office Legislative Tracking:
Op, Lopez, ext. 8641
.AGENDA ITEM ROD'.
DATE 5- 9-0 f
' 148 •
:CJ F::M1A•MI•••,3E•A•C•H •
iin Y HALL 1700NV
CCENTION CENtER DRIVE MIAMI BEACH, FLORIDA 15130
r,ilp:traimeeachtlo ►►
TO:
FROM:
SUBJECT:
DATE: May 20, 2004
COMMISSION MEMORANDUM
Mayor•bavid end .
.Member of the City Commissloh
.. J045 M. abplralss . 1
City Manager •
•
REQUEST FOR Al�'ROVAL TO AWARD JOB ORDER'.CONTRACT8 TO THE
FOLLOWING CONTRACTORS PURSUANT TO INVITATION FOR BIDS ("BID") NO.
12-03104 FOR PUBLIC WORKS ' PROJECTS; BID NO. 13-03104 FOR CITYWIDE
CONSTRUCTION PROJECTS; AND alb NO...14-03104 FOR CAPITAL
IMPROVEMENTS PROJECTS: 1) ALPINE CONSTRUCTION, INC.; 3) CARIVON
CONSTRUCTION, INC.; 3) CW CONSTRUCTION, INC.; 4) F & L CONSTRUCTION,
INC.; 0) F.H. PASCHEN SN NIELSEN; 0)'H.A.CONTRACTING, INC.; 7) 'PASS
INTERNATIONAL, INC. AT AN ESTIMATED ANNUAL AMOUNT OF $2 MILLION PER
CONTRACT FOR PUBLIC WORKS AND CITYWIDE CONSTRUCTION PROJECTS,
AND $0 MILLION PER CONTRACT FOR CAPITAL IMPROVEMENT PROJECTS; AND
FURTHER 'AUTHORIZING THE MAYOR •AND CITY CLERKTO EXECUTE ALL
CONTRACTUAL AGREEMENTS THERETO.
oM1NlSTRRkflI W•RECCMMENDATi0N .
Approve the •Award of C'oritraots and authorize the Mayor and City Clerk to execute all
contractual agreements thereto.
UN1l�tN� `AND AIVIOUNT • -
Funda• er`e 'avaliable frorYl• the' capital improvment8 'budget ac6urits allocated to :City
Departments •and/or Divisions, •subject to Office of Management and Budget review. The
,following are the maximum value of each contract:
•
,.$2 r iilllorl annually, maximum value $10 million in live years..
$2 million annually, maxlmum'ilalue 00 million In five years:
$5 million annually, maximum value $25 million in five years.
'124.13104.- Publlc Work$..
1 3-03/04 - City Wide
14-03/04 — CIP
•
•T1RtM OF'CONTRACTS •
The:tCtn of each contract .is 12 months' and may be • renewed for four (4)
siddltional one-year periods at the City's sole discretion:. The renewal options may be
exercised when the annual- maximum value Is reached ($2 million for Public Works and
Citywide, and $5 million for CIP protects), or when the one-year has expired, whichever
Occurs first. For example, should a Public Works contractor reach $2 million In
construction work within the first six (6)'months of their contract, the City at Its sole
discretion, may renew the contract, and the contractor will be in year two of their
contract. '
149
Couanission MEiO
Bids No. 12-43/04,13-03104, and 14-03/04 .
'May 26, 2004
ANAL' 'ISIS
f •The City fully Irmilarriertted a Job Order Contrectiri9 (JOC)'program 'on May 2, 2003.
The City's JOC program was implemented after thorough research and presentations•
that included the following:
. ' .The Mayor anCity Cton at Hi rdiscussiion, theMeeting,
JOC program.
the Finance andCitywide Projects Committee for
• . 'The-Finerice.,and Citywide Projects Committee et iti .February .12, 2001
meeting, listened to a presentation from the Procurement Director relative to
the JOC system and its benefits, and recommended that the Administration
pursue the implementation of the JOC program for timely completion of
construction projects.
• •
On Commission
2'!, 2001Verbal
report
relativeCOMMter to hemFinati a and Citywide Projects
Commission with a vorbal ep
• • 'Committee's recommendation as stated above.
:- ..On .July 18, 2001, the Mayor. �edi �� rid of asRe�uest for Proposalsted o(RFP)
2001-24524, Which authorized
for the establishment of JOC program.
• On Alit 10; 2002, •the Mayor and City Comrtllssion• adopted Resolution -No.
2002.24818, which authorized the administration to enter Into negotiations with
The Gordian Group. ,
•
• • On July 10, 2002, the Mayor and City Commission' adopted Resolution No.
• 2002-24914, which authorized the ;Mayor and City Clerk to execute an
'agreement with The Gordian group for the establishment of the JOC program.
• •On March 19, 2003, the Mayor and City 'Commission adopted Resolution No.
• ..2003-26157, which awarded contracts to the following contractors: 1) H
A
Contracting; 2) F & I Construction; 3) Carivon Construction; TRAN
Construction; 5) Grace & Naeem Uddin, Inc.; and 6) TROPEX Constriction.
The first year results of the Citys JOC program are as follows: •
JOC has delivered a fast, cost-effective •procurement system that gives each
department an option in the procurement of construction services. In the flret 12
• months of the JOC program, Job orders were issued on 58 projects totaling
• $10,523,581.69.
• The number of construction •projects initiated and' awarded via JOC in oho year
. (68), is greater than the total number of constriction projects awarded via
• traditional bidding (53) in the past three years!
150
Comtmimion Mateo
Bids No. 12-03/04,13-03/04, and 14-03/04
May 26, 2004
•• • The average time from the Joint Scope meeting #nitiel meeting of the City and
Contractor to discuss scope of work) to a Notice to Proceed (document directing
contractor to commence work) has averaged 26.3 days. with traditional bidding,
the time it has taken to Issue a Notice to Proceed to a contractor following the
. execution of the contract books has averaged in excess of 180 days. Thus a •
• timesaving of at least 154 days on average. •
• There' have bean no contractor -Tritiated change' orders on any project. Under
JOC the contractor jointly scopes the' work with the City and • any
Misunderstanding or confusion Is openly discussed -end resolved. If a question
arises during the proposel development the contractor is free to contact the City's
representative and get the appropriate answers. This non -adversarial relationship
eliminates the underlying cause of most claims and changes.
• There has been rio clam Or any litigation relative to any JOC project.
Based on the results 'of the City's JOC program coupled vilify the high volume' of
construction -related projects, the city issued three separate bid solicitations 'In •order to
• Increase the pool of responsive and responsible contractors that would be ready, willing
and able to accomplish timely and cost effective construction work.
•0ID foIOcfs's
A mandatory pre -bid conference was held on April 8, 2064. , The pre -bid conference
was held for the purpose of discussing the JOC concept and the contract documents,
the City's construction program, and bid considerations. adders had to be represented
•.by a person that would be directly Involved in preparing the JOC bid and responsible for
executing the construction work. A total of 21 bidders attended the pre -bid conference.
Prospective bidders were required to submit 'a "bid" on all work contained In the unit
price book by quoting a single adjustment factor that would be applied for work
• accomplished during normal working hours and a single adjustment factor for work to be
accomplished during other than normai working hours. These two adjustment factors
• represent the contractor's only adjustment to the prices published in the unit price book
and must include all Indirect cost such as overhead, profit, bonds, Insurance, design
and contingency costs.
For example, an adjust lent factor of 15% would be bid as 1.15. During the execution of
.the contract the unit price of a specific construction task is multiplied by the appropriate
adjustment factor to obtain the final price to be paid for a specific construction task. JOC
'represents a competttively bid, flrm fixed price contract since all the prices and the
adjustment factors are established before the contract is awarded.
•
All interested bidders were provided a copy of the Protect Manual and provided with a
Compact Disk containing the following:
• The Unit Price .Book containing over 140,000 •construction tasks. Each task
contalns a task description, unit of measurement, and a unit• price. Each Unit
151
.Corataission Memo . . '. • •• .
• Bids No. 12-03/04, 13-03/04, sad 14-03/04 .
May 26, 2004
•
price contains locally developed direct cosfe for'niaterial, equiprnent, and labor.
The construction tasks encompass all aspects of construction work.
9. A set of detailed technical specifications for each of the 140,000 construction
tasks, The specification set Incorporates the City's own specifications..
• The legal terms and conditions that contain the specific contract language
concerning ••the execution of the contract, which Is standard with all our
Construction contract awards.
••.DID RESULTS/DETERMINATION DP AWARD
.On April 20, 2004, the City received five (5) .blds for the Public Works Contract (#12
03/04). And On April 21 2004, the City received six (6) bids for City Wide Contract (#13-
03/04), and on April 22, 2004, the City received seven (7) bids for the CIP JOC Contract
(#14-03/04). The tabulated results are attached.
The recommOrided contractors were selected based on the following evaluation criteria
• which was incorporated into all three invitation for bids:
• a. Factor Weights for Determining the Low Bid Only:
-Type of Work Non Davis Bacon — 90% •
. -Type of Work Davis Bacon — 10%
Normal Working Hours — 90% .
• -Other Than Normal Hours —1 0%
-Architectural and Engineering Services 30%
•b.' •The ability, capacity and skill of the bidder to perform the contract.
c. Whether the' bidder peened satisfactory on contracts wiihin'the 'time specltied,
without delay or interference. .
d. The character, Integrity, reputation, judgment, experience and efticlency cif the
. bidder. .
The q'uetity of performance of previous •cositrecte.
The previous and eXlsting compliance by the bidder with` laws and ordinences
relating to the contract. .
The' Management Plan submitted end experience of the •contractor as listed In
.the questionnaire.
Included within the Project Manual was -the City's petition in 'awarding projects under
this contract. All contractors were instructed that It was the City's intention to award at
least one (1) Job Order Contract for each contract number on the basis of the lowest
• 'and best bid. However, the City of Miami Beach reserves the right to award multiple
• contracts, If determined to be in the City's best interest. The City will award only one
JOC contract to a single Contractor under this advertisement (1.e., no Contractor will be
ewarded more than one (1) JOC contract).
e.
9•
152
Commission Memo
Bids No. 12-03/04,13-03104, and 14-03/04 •
May 26, 2004
•
'In determining a bidder's responsibility and ability to perform the contract, the City
• Investigated and requested information concerning the financial condition, experience
record, personnel, equipment, facilities, principal business location and organization of
the bidder, the bidder's record with environmental regulations, and the claims/litigation
history of the bidder.
•
The following are references secured by the 'procurement staff In references to past
project experience:
Aialr�e Construction..Inc, .
Daniel Perez
Perez and Perez Architects .
1 have personally known Mr. Alfred Quero for over20 years, and during thistime 1 have
known him to be a dedicated construction professional always striving. for excellence In
his field Without reservation I recommend him and his company."
Joelierrera •
.SMG/Miami Beach Convention Center •
``Very reliable contractor, friendly and on -time."
Cartoon Construction, Inc.
•
Roy Martinez
Miami international Airport .
"Carivon construction has provided construction •services for Miam11nternaiional Airport
• for the last 2 years. Value and quality are of the up most importance to Carivon
• Construction. They ere a great asset for any organization that may need their services'
Steve Clark
SMG/Miami Beach ConventionCenter •
"Carivon is a great contractor, reliable and always ready to provide the services needed
on time and budget."
CW Construction. Inc,
• John Harrison
Harrison Construction Company •
"Contractor is very conscientious, high klieg. rlly. Would be happy to work • wllh CW
again. Excellent performance.
Buddy Meaiaros
Miami -Dade College .
"Very good service and workmanship. Responds well to owners requests and demands.
Would not hesitate to use them again."
153
Commission Memo
Bids No.12-03/04, 13-03/04, and 14-03/04
May 26, 2004 .
& L Construction. Inc.
Nury Menicuccl
.City of Miami BeactiICIP
"F&L has a pm -active approach in Management and .takes :pride • in their. work
• (performing good quality work)."
• Bruce Lamberts
• City of Miami Beaoh/Property.Mariagerrient : .
`F & L has been very responsive to the four p'rojeots that 1 requested they quote on for
us. The immediately came out.and met with me to go over proposed work and they did
provide timely estimates when we needed 1L"
. F.H. Paschen SN Nielsen •
• Eric Mitchell
San Diego Department of General Services
"F.H. Paschen has provided excellent work *ducts on over 8 million dollars of new
and old construction projects."
•
Jack Farman • •
' Metropolitan Water'Reclamlatlon District
"F.H. Paschen has worked on the District's' JOC program for'several years Their prices
• ens competitive and their work is done well.'
H.A. Contractlnu. Inc.
• H.A. Contracting; Inc. is an existing JOC contractor with the City. The Procurementataff
. has contacted CIP, Public Works, Property Management and the Convention Center for
' references. Ail departments have commented that N.A. Contracting is a good
contractor that has performed well under the existing JOC contract for the City.
. Pass Internationei.Jnc.
Roberto Smith
• Koger Equities
."Pass International has been. our preferred general contractor for over 70 years and Will
continue to do work for us. Their professionalism and dedication to the Job et hand Is
unsurpassed. 1 wholeheartedly endorse Pass International as a quality general
contractor:'
Ronald Langlole
'Franklin Templeton Companies. LLC
"1 have used Pass Construction for over nine years and 1 am very pleased with the
.quality of their work. Pass construction has gone out of their way:to provide the lowest
cost to us without sacrificing quality. They have worked closely with our architect over
the .past nine years and have identified a number of design problems that would have
. delayed the protect. 1 have bean impressed with the honesty of their ownership. It is
nice to do business with an organization that you can bust."
154
Commission Memo
Bids No.12-03/O4, 13-03/04, and 14-03/04
May 26, 2004
• • . Scope of Work: ' . .
individual Job Orden issued will determine ttie •scope of work under for 'each project,
Upon receipt of a notice to proceed, the contractors will fumish all architectural and
engineering services (less than $25K) to support individual Job orders, shop drawings,
samples, management, documentation, materials, supplies, parts (to included system
Components), transportation; plant, supervision; labor and equipment needed to perform
the work at designated City properties,
The contracts will include but• not be limited to .the following construction repair,
renovation, or new construction protects: Public Works, Capital Improvements Projects,
' Facilities and Parks, Parking, the .Miami Beach Convention Center, and the Jackie
Gleason Theater of the Performing Arts.
The Public Works Department and the Capital lmprovernents Programf (CIP) office Will'
administer the contracts.
Evaluation:
. The contractor will be evaluated on. each Job Order. Results of the .evaluation will
impact the Issuance of future Job orders.
.Contract tract P'rlce:. . .
.The contract price is to include the fumishing of all labor, 'materials, equipment including
. toola, services, obtaining permits, applicable taxes, overhead,. architectural and
engineering services, overhead and profit for the completion of each Job Order. .The
-cost of any item(s) of work not covered by a specific contract unit price shall be treated
• as a non pm -priced Item.
• • Each 'contract will have an initial term of 12 months. Each contract will include an option
:for four (4) additional one-year renewals. Renewals shall be subject to prior approval of
.' ' the City Manager. The Contract duration shall not exceed five (5) years. An option term '
• may be exercised when the maximum value of $2 million on the Public Works and
Citywide contracts, and $5 million on the C1P contracts is achieved or the expiration of
the 12 month term, whichever Is first.
Based on the analysis 'of the adjustment factors bid' and the volume of construction
projects theAdminlstration is recommending the following awards:
public Works: • ,City Wide
•
CW Construction, Inc. Alpine Construction, Inc. H A, Contracting, Inc. '
Carfvon Construction, Inc.
F & L Construction, Inc.
Pass International, Inc.
F.H. Paschen SN Nielsen
155
Comraission Morino
Bids No. 12-03/04,13-03/04, and 14-03/04 •
May 26, 2004
:CONCLVS1ON
in sumrnary, the JOC system will enable the' City to achieve It's printery objective of
'being able to "more rapidly engage contractors" while lowering costs and strengthening
Internal controls. JOC does not replace any of the existing contracting systems including
program management services. JOC is just an efficient and effective tool for the City to
use in accomplishing its facilities maintenance and construction program. JOC has
.proven to be a system, that can offer immediate as Weil as long-term benefits.
The AdrninittratIon ..recoarriendS that the'Mayyr and City Cortimisslon award contracts
• to the following contractors pursuant to Invitation for Bids No. 12-03/04, 13-03/04, and
14-03/04: 1) Alpine Construction, Inc.; 2) Carivon Construction, • Inc.; 3) CW
Construction, Inc.; 4) F & L Constnuctlon, Inc.; 5)• F .H. Paschen SN Nielsen; 6) H.A.
Contracting, Inc.; 7) Pass International, Inc., for capital Improvements projects, public
' works projects,,:and other citywide projects whereby funds have been appropriated by
. the City Commission; and. further authorizing 'the Mayor and City Clerk to execute all •
contractual agreements thereto.
JMO:RCM:I' B:TM:0L
T:1AOENDA12404[Mayit1041Regu1an OCCammlabionMema.doo
156
•
Conlin&SionMano
Bids No. 12-03/04,13-03104, and 14-03/04
May 26, 2004
0
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Commission Memo
Bids No. 12-03104,13-03/04, and 14-03/04
May 26, 2004
•
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'* This contactor has been awarded a contract under Bid 12 0 4-Public Works
Cion Memo .
Bids No. 12-03/04,13-03104, and 14-03/04
May 26, 2004
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* These contactors have been awarded a contract under Bid 13-03/04-City Wide_
** This contractor has been awarded a contract under Bid 12-03/04-Public Works