HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
The Honorable Mayor & Members of
the Miami City Commission
FROlU_
Joe Arriola
City Manager
OCT 12 ?13
DATE :
SUBJECT:
FILE :
Resolution amending Resolution
R-04-0516 for Job Order Contracts
REFERENCES (JOC)
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached resolution amending
Resolution 04-0516, which was adopted on July 29, 2004, relating to Job Order Contracts ("JOCs")
approved for seven (7) contracting firms identified therein, to correct the not -to -exceed contract amounts
listed for individual and combined contracts over the cumulative term of the contracts, resulting in a
combined total not -to -exceed amount of $145,000,000 for all contractors over the maximum five (5) year
terms, and to clarify conditions of contract renewals.
BACKGROUND
The exploration and implementation of a JOC system was prompted by the City's desire to expedite the
completion of various capital projects listed in the City of Miami Capital Improvement Program 2003-2004
Multi -Year Capital Plan.
On July 29, 2004, the City Commission adopted Resolution 04-0516 approving the procurement of
contractual construction services under the existing City of Miami Beach Contract Nos. 12-03/04, 13-
03/04, and 14-03/04, from contractors for the completion of needed construction work by means of
individual job orders. The City of Miami Beach selected the aforementioned contractors pursuant to a
competitive process.
Resolution 04-0516, provided for the authorization of these contracts for one year with the option to
renew for four (4) additiona; years, but incorrectly listed the total amount to all contractors over the
cumulative term. The correct total amount considering any renewals should be $145,000,000 over a five
year period as follows:
Contractor
CW Construction, Inc.
Alpine Construction, Inc.
Carivon Construction, Inc.
F.H. Paschen/SN Nielsen
F & L Construction
H.A. Contracting, Inc.
Pass International, Inc.
TOTALS
One Year Not -to -Exceed
Value
$2,000,000
$2,000,000
$5,000,000
$5,000,000
$5,000,000
$5,000,000
$5,000,000
$29,000,000
Cumulative or Five Year Not -
to -Exceed Value
$10,000,000
$10,000,000
$25,000,000
$25,000,000
$25,000,000
$25,000,000
$25,000.000
$145,000,000
Additionally, the Resolution should be amended to clarify the method of contract renewals. In compliance
with the terms of the Miami ,Beach contracts, renewal options are to be affected by the City Manager,
subject to continued satisfactory performance and to the availability of funds, when the maximum annual
value is reached, or when a one-year period has expired, whichever occurs first.
FISCAL IMPACT
No fiscal impact. Funding is available from various capital accounts.
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