HomeMy WebLinkAboutmemo1CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Joe Arriola
Chief Administrator/City Manager
FROM:
G nn Ma ; . s, Dire for
ief Procure ent fficer
DATE:
SUBJECT:
REFERENCES:
ENCLOSURES:
September 16, 2004
FILE :
Acquisition of GIS ESRI Software
including Licensing, Re -licensing, and
Maintenance
An investigation was conducted by staff to determine whether Environmental Systems Research Institute, Inc.
(ESRI), a Non-Minority/Non-Local vendor, located at 380 New York Street, Redlands, Ca. 92373-8100,
is the sole source provider for the acquisition of Geographic Information Software (GIS) based software licenses,
training, services, maintenance, and product support for the ESRI products which include, but are not limited to,
Arclnfo, Arclnfo Workstation extensions (ArcNetwork, AreCOGO, and ArcScan), ArcEditor, ArcGIS Server,
ArcGIS Server extensions (Spatial Option 3D Option and StreetMap Option), ArcSDE, ArcGIS Schematics, and
NetEngine, for the Department of Information Technology.
According to Information Technology, the City is in need of acquiring products and services that will allow for the
display, use and application of GIS information to support the City of Miami's Enterprise solutions such as Land
Management, Computer Aided Dispatch (CAD), ERP, E-Team as well as census, demographic, and general
mapping information. An RFP was issued for Professional Services to "Define an Enterprise GIS Architecture and
Implementation Plan," and the Successful Proposer recommended the City purchase GIS Software and
Infrastructure in order to meet the needs of thirteen (13) different Enterprise applications, and defined the need for
the City to procure ArcSDE, ArcIMS, Arclnfo, ArcEditor, and ArcView application software in order to properly
support these applications.
Using ESRI products in the past, the City has created and developed a wealth of GIS maps, layers and data for the
last decade and its employees have developed in-house expertise and knowledge in using the ESRI tools. ESRI is
the recognized world leader in GIS software and technology, and is currently utilized by the State of Florida and
the City of Miami. This ESRI GIS Software allows for the displaying and retrieving of data, management
reporting, decision support, and manipulation of information through a graphical format for presentation on the
City to its departments and citizens via the intranet, Internet, and as hard -copy maps. A number of Departments
would directly benefit from these services, including CIP, Code Enforcement NET, Parks, Planning, Zoning, etc.
ESRI has been a partner with the City for over a decade, and Information Technology recognized the importance to
continue to develop and maintain this GIS System and infrastructure from ESRI. In fact, the City, via prior sole
source findings and per Resolutions 89-362, 91-291 and 01-1310, has approved the acquisition of various software
related maintenance from ESRI as sole source procurements.
Therefore, I am recommending that the requirements for formal competitive sealed bidding be waived, and these
findings be approved: Environmental Systems Research Institute, Inc. (ESRI) is the sole source provider for the
acquisition of Geographic Information Software (GIS) based software licenses, training, services, maintenance,
and product support for the ESRI products. Funding, for an initial amount not to exceed $100,000, with a total
amount not to excee,$780,000 er a _eve (5 ' period, are allocated from ITD Strategic Revenues, other
various CIP account 1 rants a : . s erating nudge 's of various user departments.
APPROVED BY:
Joe • rriola
C i ; f Administrator/City Manager
DATE:
.IA/LMH/GM/PEB