HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Honorable or -and Members
OCT 12 2004
TO : ihe Cit Commission "��' DATE : FILE :
SUBJECT :
— Sole Source
Training and Maintenance
Software, Services,
FROM :REFERENCES :
ENCLOSURES: Resolution on GIS ESRI
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Arriola
Administrator / City Manager
Recommendation
It is respectfully requested that the City Commission waive the requirements for competitive
sealed bids and approve the attached resolution authorizing the City Manager to execute a Master
License Agreement, deemed a Sole Source, with Environmental Systems Research Institute, Inc.
(ESRI), a non -local, non -minority vendor for the purchase of Geographic Information Software
(GIS), based software licenses, training, services, maintenance and product support for the
following ESRI products which include, but are not limited to: Arclnfo, Arclnfo Workstation
extensions (ArcNetwork, AreCOGO, and ArcScan), ArcEditor, ArcGIS Server, ArcGIS Server
extensions (Spatial Option, 3D Option and StreetMap Option), ArcSDE, ArcGIS Schematics,
NetEngine for an initial Fiscal impact of $100,000 and an amount not to exceed $780,000 over a
Five (5) year period. Funds are allocated from ITD Strategic Revenues, other various CIP
accounts, Grants and the operating budgets of various user departments.
Background
The City of Miami is in need of acquiring products and services that will allow for the display,
use and application of GIS information to support the City of Miami Enterprise solutions such as
Land Management, Computer Aided Dispatch (CAD), ERP, E-Team as well as census,
demographic and general mapping information. This ESRI GIS Software allows for displaying
and retrieving data, management reporting, decision support, and manipulation of information
through a graphical format for presentation on the City of Miami to its Departments and Citizens
via the intranet, intemet and as hard copy maps. Departments within the City which will benefit
from the organization, development and presentation of this GIS Information directly include, but
are not limited to Building, CIP, Code Enforcement, Community Development, Economic
Development, Employee Relations, Finance, Fire, NET, Parks, Planning, Public Works, Police,
Solid Waste, Transportation and Zoning. An example of a GIS Application would be an on-line
Zoning GIS-based Atlas containing Planning and Zoning data.
On March 3rd of 2004, the City of Miami issued RFP No. 03-04-072 for Professional Services to
Define an Enterprise GIS Architecture and Implementation Plan to assist the City in defining and
addressing these GIS related needs. The result of this RFP process was a three year Enterprise
GIS Plan created by EarthData International that made recommendations for the purchase of GIS
Software and Infrastructure in order to meet the needs of thirteen (13) different Enterprise
applications including ERP, Land Management (LM), Computer Aided Dispatch (CAD),
Emergency Management Software (E-Team), Public Safety support, and Reporting and Analysis
services. The Enterprise Plan defined the need for the city to procure ArcSDE, ArcIMS, Arclnfo,
ArcEditor and ArcView application software in order to properly support these applications.
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Honorable Mayor and Members of the City Commission
Environmental Systems Research Institute, Inc. (ESRI) Software.
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Using ESRI Products, the City of Miami has created and developed a wealth of GIS maps, layers
and data for the last decade and though this process our employees have developed in-house
expertise and knowledge in using ESRI tools. The finding of EarthData's study was that the City
of Miami should create a centralized Enterprise GIS framework, utilizing existing resources and
skills, in order to meet future GIS needs. In order to create this Enterprise GIS Framework, the
City will need to invest in additional ESRI Software, Services and training.
The GIS Enterprise Plan provided an in-depth inventory of its existing ESRI software, GIS
Layers and maps and personnel skills. The GIS Plan further pointed out that GIS Components
such as ArcSDE, ArcIMS and Arclnfo were critical to the success of the City of Miami in the
renewal of our Enterprise Applications and GIS systems. To date the GIS personnel and resources
of the City have been decentralized and spread throughout many departments. This has created a
segmented, hard to maintain and difficult to access GIS informational environment which does
not suit the present needs of City. By investing in the above mentioned ESRI GIS Based Tools
and Applications and following the GIS Enterprise Plan, the City of Miami can provide the
foundation for a centralized GIS environment to supply data and applications for employees and
citizens use.
ESRI, the recognized world leader in GIS software and technology, is currently utilized by US
Government Agencies, the State of Florida and many local municipalities to provide their
mapping and GIS application needs. ESRI has been a recognized City of Miami partner for over a
decade, as indicated by the many maps, documents and applications used by the City and its
Citizens in our everyday course of work. The Information Technology Department recognizes the
need for continuing to develop and maintain this GIS System and its infrastructure and thereby
submits this resolution for Commission approval.
The Chief Procurement Officer has deemed that Environmental Systems Research Institute, Inc.
(ESRI) is the manufacturer and sole source provider of these software applications for licensing,
re -licensing, maintenance, upgrade service, training and product support of the above mentioned
Products.
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