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TABULATION OF BID
CITYWIDE COPIERS 36 MONTH LEASE/RENTAL
BID NO. 03-04-129
COPIER COPIER COPIER COPIER COPIER
TYPE A TYPE B TYPE C TYPE D TYPE E TOTAL
DIGITAL DIGITAL DIGITAL DIGITAL DIGITAL COST ALL
20 CPM 30 CPM 45 CPM 60 CPM 75 CPM MACHINES
42 Machines 25 Machines 17 Machines 13 Machines 6 Machines 103 Machines
TOSHIBA BUSINESS SOLUTIONS 3 Year Cost (All Machines) $160,074.00 $154,840.00 $148,916.00 $197,048.44 $113,666.00 $774,544.44*
1700S S. Powerline Rd.
Deerfield Beach, FL 33442
US IMAGING SOLUTIONS LLC 3 Year Cost (All Machines) $203,220.00 $178,146.72 $189,918.36 $261,191.52 $177,490.80 $1,009,967.40
6500 NW 215r Ave.
FT. Lauderdale, FL 33309
XEROX CORPORATION 3 Year Cost (All Machines) $206,394.48 $198,205.08 $203,556.72 $261,413.80 $163,365.92 $1,032,981.00
15150 NW 79' Court
Miami Lakes, FL 33016
COPY TECH BUSINESS SOLUTIONS 3 Year Cost (All Machines) $235,626.92 $188,216.72 $234,289.36 $243,965.86 $191,651.36 $1,093,925.22
8281 N.E. 2vd Ave
Miami, FL 33138
KONICANIINOLTA 3 Year Cost (All Machines) $221,500.80 $157,138.00 $222,272.44 $318,535.28 $241,582.72 $1,161,029.24
BUSINESS SOLUTIONS
7825 N.W. 148m St
Miami Lakes, FL 33016
DELTA BUSINESS SOLUTIONS
2861 Corporate Way
Miramar, FL 33025
IKON OFFICE SOLUTIONS, Inc.
703 Waterford Way, Suite 109
Miami, FL 33026
Non Responsive * *
Non Responsive ***
See Reverse Page
*TOSHIBA BUSINESS SOLUTIONS IS THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER MEETING ALL REQUIREMENTS.
** DELTA BUSINESS SOLUTIONS WAS DEEMED NON RESPONSIVE DUE TO AN INCOMPLETE BID FORM OMITTING ITEM #12 LOCATION OF PARTS AND
REPAIR FACILITY .
*** IKON OFFICE SOLUTIONS BID WAS DEEMED NON RESPONSIVE DUE TO AN UNACCEPTABLE EXCESSIVE AMENDMENT TO THE GENERAL TERMS
AND CONDITIONS ITEM 1.78 B. TERMINATION FOR CONVENIENCE. THIS WAS INDICATED IN THE EXCEPTIONS SECTION OF THE BID RESPONSE FORM
STATING: "Lease may be canceled for covenience at anytime upon 30 days notice, in which event contractor receives all monies due for the remainder of the lease agreement"
**** For the purpose of evaluating bids and determining the total cost of this contract, a benchmark performance level is used for each copier category. This equation
is based on a set number of machines producing a set amount of copies for a three (3) year period. There are variables which can not be factored into this evaluation
that will impact the total annual cost of copier services i.e., additional copy machines and excess copies above the monthly allowance. An additional $225,000.00
($75,000.00 per year) has been added to the total amount of this contract to ensure that funding will be available if needed to provide additional copier services
citywide.
$774,544.44
+ $225,000.00 ****
$999,544.44
Prepared by Milton Mizell
Approval:
8/18/2004 Dep