HomeMy WebLinkAboutaward formAWARD RECOMMENDATION AND APPROVAL FORM
Date: 9/13/04 Department/Division: GSA/Graphics Division
Department Contact Name/Number: Lourdes Lopez/Milton Mizell
Bid/Contract Number: 03-04-129 Sr. Buyer: Terry Byrnes, CPPB
Summary/Description of Purchase:
Establish a contract for multifunctional copiers with network printing and scanning capabilities, inclusive of
all supplies (except paper and staples) and a full service maintenance agreement (all parts and labor). This
equipment will be utilized by various City departments, thereby standardizing machines, consolidating copier
requirements and promoting economy.
Justification for Award/Contract:
The City of Miami has an activie contract for citywide coder servirea wbinb is said to
expire on December 21, 2004. thus a new_ contract naPria Pr') ] established.
Type of Contract:
Single Purchase
Short -Term Contract
Lease
Term Contract
Contract Increase
Contract Period Three Years
Method of Purchase:
Formal Bid (include bid tabulation)
Competitive Negotiation (include documentation)
Other Governmental Contracts (include documentation)
Recommended Vendor(s):
Toshiba Business Solutions
OTR: One Additional Year
MWBE/Location Status:
Dade / Non -Minority
Award/Contract Value
$75R,1R1.4$ annual__ r 7ith
a $75,000 anuual contingen
amount, for a total annua_
amount of $133,1111.48.
Total Value of Award/Contract (including value associated with potential OTR): $999
Award Recommended By:,1i41,4
Departmental. for gnee Sig" au
lign
Source(s)ofFunds: Allocating funds therefore, subject to availability
41.44
budgetary approval, from the operating budgets of the
Account Code(s):
departments and agencies, authorizing said purchases.
Funding Approval:
see attached "Budget
Impact: Analysis Form"
DMB Director/Designee
Ch.
Ce
tifie(LB
er/Designee
unds and
various user
Approved:
_Gi
City Manager /Date
"y
AWARD RECOMMENDATION AND APPROVAL FORM