HomeMy WebLinkAboutattachments-invitation to bidSTATE OF FLORIDA
INVITATION TO BID
AGENCY TERM CONTRACT
Bidder Acknowledgment
STATE PURCHASING SUBSYSTEM (SPURS) VENDOR NUMBER
VENDOR NAME
REASON FOR NO BID
VENDOR MAILING ADDRESS
CITY - STATE - ZIP
AREA CODE
PHONE NUMBER
FREE NUMBER
POSTING OF BID TABULATIONS
Bid tabulations with recommended awards will be posted for review by Interested parties at Inc location
where bide were opened and will remain posted fora period of 72 hours, failure Ionia
ragprotest wlthln
the time
time allloowedin Section
or d filing a band shall failure
waaiverof proceedings und or other ndder Chapter
Florida Statutes. Posting will be on or about: July 16, 2004
'certify that this bid is made without prior understanding, agreement, of connection with any corpontion
firm, or person submitting a bid for the same materials, supplies or equipment and 1s In all respects
fair and without collusion or fraud. 1 agree to abide try at condition of this bW and certify that f ern
authorized to sign this bid for the bidder and that the bidder is In compliance with all requirements
of Inc invitation to Bid, including but not limited to, certification requirements. In submitting a aid �r
an agency for Inc State of Florio, the bidder offers and agrees that t the bid 1s accepted, M
will convey. tell, assign or transfer to the State of Florida at rights, He and interest in end to at causes
of action it may now or hereafter acquire under Inc Anti-trust law* of the United States and the State
of Florida for price tang relating to 00 particular commodities or aervIces purchased or acquired by AUTHORIZED SIGNATURE (TYPED) TITLE
the Stab of Florida. At the Shrill discretion, such assignment shell be made and become effectva
et the time the purchasing agency lenders tnel payment Fa the bidder.
GENERAL CONDITIONS
SEALED BIDS: All bid eheete end this form must be executed and submitted in a
sealed envelope. (DO NOT INCLUDE MORE THAN ONE BID PER ENVELOPE.) The face
of the envelope shall contain, In addition to the above address, the date and time of the
bid opening and the bid number. Bids not submitted on attached bid farm shell be rejected.
All bids ars subject to the conditions specified herein. Those which do not comply with
these conditions ere subject to rejection,
1. EXECUTION OF BID: Bid must contain a manual signature of authodzed representative
In the space provided above. Bld must be typed Of printed In ink. Use of erasable Ink Is not
permitted. All corrections made by bidder to hie bid price must be initialed. The company name
end SPURS vendor number shah eppeerMeech page of Inc bid es required. Conmpleteordsdng
instructions must be submitted with the bid. If you are not a registered
vendor with the Department of Management Services, contact Slate Purchasing, 4050
Esplanade Way, Suite 380, Tallahassee, FL 32399-0950, (850) 487.4634 immediately.
2. NO BID: If not submitting g a bid, respond by returning only this bidder acknowledgment form,
marking It "NO BID" and explain the reason In the space provided above. Failure to respond to a
procurement solicitation without giving jueUflable reason for such failure, non-conformance to
contract conditions. or other pertinent factors deemed reasonable and valid shall be cause for
removal of the supplier's name from the bid mailing list. NOTE: To qualify as a respondent, bidder
must submit a "NO BID", and It must be received no later than the stated bid opening date and
hour.
3. BID OPENING: Shall be public, on the date and at the time specified on the bid
form. It Is the bidder's responsibility to assure that his bld la delivered at the proper
time and place of the bid opening, Bids which for any reason ere not so delivered, will
not be considered. (Mere by telegram or telephone are not acceptable. Abld may not be altered
after opening of the bids. NOTE: Bid tabulations will be furnished upon written request with an
enclosed, self addressed, stamped envelope and payment of a predetermined fee. Bid flies may
be examined during normal working hours by appointment. Bid tabulations WILL NOT be provided
by telephone.
4. PRICES, TERMS AND PAYMENT: Firm prices shell be bid and Include all
pecking, handling, shipping charges and delivery to any point within the State of Florida.
(a) TAXES: The State of Florida does not pay Federal Excise and Sales taxes on direct
purchases of tangible personal property. See tax exemption number on face of purchase
order. This exemption does not apply to purchases of tangible personal property made by
contractors who use the tangible personal property In the performance of contracts for Inc
Improvement of state owned real property as defined in Chapter 192, F. 8.
(b) CASH DISCOUNTS: Cash discounts for prompt payment shell not be considered
in determining the lowest net cost for bld evaluation purposes.
(c) MISTAKES: Bidders are expected to examine the specifications, delivery
echedute, bid prices, and all instructions pertaining to supplies end services. Failure
to do so will be at bidders risk. In case of mistake In extension the unit price will govern.
(d) CONDITION AND PACKAGING: it Is understood and agreed that any Item
offered or @hipped as a result of this bid ghat be new (current model available at the
tiros of this bid.) All containers shall be euilable for storage or shipment, and all pricey
shall Include standard commercial packaging.
AUTHORIZED SIGNATURE (MANUAL)
SAFETY STANDARDS: unless otherwise stipulated In the bid, ell manufactured
items and fabricated assemblies shell comply with applicable requirements of
Occupational Sahty end Health Act and any ebamderds thereunder.
INVOICING AND PAYMENT: The contractor shall be paid upon aubmleeion
of properly certified Invoices to the purchaser at the prices stipulated on the contract
e t the time the order Is placed, after delivery an acceptance of goods, less deductions
if any. es provided. Invoices shall contain the contract number, purchase order number
e nd the contractors' SPURS vendor number, An original and three
(3) coples of the invoice shall be submitted. Failure to follow these Instructions may
result In delay In processing Invoices for payment. INTEREST PENALTIES: Payment
shall be made in accordance with Section 215.422, F.B., which states the
contractors' rights and the State agency's responsibilities concerning Interest penalties
and tine Ilmha fir payment of invoices. VENDOR RESPONSE SYSTEM: To access an interactive
Voice Response System for vendor payment Inquky, Vendors may cell (850) 413-7289 between
7 a.m. and 6 p.m. Monday through Friday to check on the statue al payments by Stale agencies.
The system can accommodate English end Spanish speaking callers.VENDOR OMBUDSMAN:
Vendors providing goods and services to in agency should be aware of the following time
frames. Upon receipt, an agency has five (8) working days to Inspect and approve the goods
and services, unless the bid specifications, purchase order or contract specifies otherwise. An
agency has 20 days to deliver a request for payment (voucher) to the Department of Banking
and Finance. The 20days are meseured from the latter of Inc data the invoice Is received or the
goods and services ars received. inspected and approved. If a payment Is not available within
40 days, a separate Interest penalty set by the Comptroller pursuant to Section 66.03 F.S., will
be due and payab* in addition to the Invoke amount, to the vendor. To obtain the applicable
Interest rate, contact Inc agency purchasing office. The Interest penally provision applies after
a 36 day tiro pedodl to health core providers, as defined by rule. Interest panellise of less than on
(1) dollar will not be enforced unless the vendor requests payment. Invoices which haw to be
returned toe vendor because of vendor preparation errors will result Inc delay In the payment.
The invoice paymentrequiremenls do not start until a properly completed Invoice is provided to
the egency.AVendor Ombudsman has been established within the Department of Banking end
Finance. The duties of title indlviduel include acting as en advocate of vendors who may be
experiencing problems In obtaining timely payment(*) from a State agency. The Vendor
Ombudsman may be contacted a (860) 488.2924 or by calling the State Comptroller'+ Hotline,
1.800-848-3792. State Purchasing shall review the conditions end circumstances surrounding
non-payment, and unless there is a bona fide dispute, State Purchasing may, In writing, authorize
the contract supplier to reject and return purchase order' from saki agency until such lime as
the agency complies with the provisions of Section 216.422, F.S,
ANNUAL APPROPRIATIONS: The State of Florida's performance and obllgetion to
pay under this contract Is contingent upon an annual appropriation by the Legislature.
5. ADDITION OR DELETION OF TERMS OR CONDITIONS: No addition or
deletion of the terms or conditions included with Inc bid response shall be evaluated or considered
and any and ell such revisions shall have no face end effect and are Inapplicable to this bid. If
eubmlted either purposely through Intent or design or Inadvertently appearing aeperately In
transmittal letters, specifications, literature, price lists or warranties, It is understood and agreed
the general and special conditions In this bid solicitation ere the only conditions applicable to this
bld and the bidder's authorized signature affixed to the bidder acknowledgment form attests tothla,
(e)
(1)
(9)
PUR 7050 Rev. 611198
6. MANUFACTURERS' NAME AND APPROVED EQUIVALENTS:
Any manufackaere' names, trade names, brand names, information end/or catalog numbers
listed In a specification are for Information and not intended to limit compeltion. The bidder
meyoffer any brand for which he Is an authorized representative, which meets or exceeds the
epedflcations for any hom(s}. MEASUREMENTS: Customary measurements appearing
In these specifications ere not Intended 10 preclude bids for commodities with metric
measurements. If bids are based on equivalent produces, Indicate on the bid form the
manufacturer@ name and number. Bidder shell submit with his bid, cute, sketches, and
descriptive literature, end/or complete specifications. Reference to literature submitted with
a previous bid will rot satisfy this provision. The State of Florida reserves the right to determine
acceptance of Item(s) as an approved equivalent. Sidi which do nol comply with these
requirements ere subject to rejection. Bids lacking any written Indication of Intent to bid an
atemate brand will be received and considered In complete compliance with the specifications
as Dated on the bid form. The Division of Purchasing is la be notified of any proposed
changes In (a) materiels used, (b) manufacturing process, or (c) construction. However, changes
shall not be binding upon the State unless evidenced by a Change Notice Issued and signed by
the agency Purchasing Director or purchestngAgent
7. INTERPRETATIONS/DISPUTES: Any questions concerning conditions and
epedRCstions shall be dkeclad in writing to this office for receipt no later than ten (10) days
prior to the bid opening. Inquiries must reference the date of hid opening and bid number.
No Interpretation shall be considered binding unless provided in writing by the State of
Florida In response to request" In full compliance with this provision. Any person who Is
adversely affected by State Purchasing decision or Intended decision concerning a
procurement sdidtaton or contract award and who wants to protest such dedelan or Intended
decision Mali ills aproteet In compliance with Chapter 28-110, FloridaAdminlelretive Code.
Failure to file a protest within the time prescribed In Section 120,57(3), F,S. or failure to post
Inc bond other security required by law within Inc time allowed for filing a bond shalt constitute
a waiver of proceedings under Chapter 120, F.S.
8. NOTICE OP BID PROTEST BONDING REQUIREMENT: Any person
who files an action protesting a decleon or intended derision pertaining to contracts
administered by State Purchasing or a Slate agency pursuant to Section 120.57(3), F. S.,
shall post with Slate Purchasing or the State agency at the time of filing the formal written
Protest, or within the 10 day period allowed for filing theformai written protest, a bond payable
to the State Purchasing or the Stele agency In en amount equal to
1 percent of theatres Purchasing or State agendas estimate of the total volume of the contract
or 55,000, whichever Is kiss, which bond shall be conditioned upon the payment of all costa
which may be adjudged against him In the administrative hearing In Meal" h the action is
brought and In any subsequent appellate court proceeding. For protest of dedalons or
Intended decisions of State Purchasing peening to agencies' requests for approval of
exceptional purchases, the bond shall be In Inc amount equal to 1 percent of the requesting
agency's estimate of the contract amount for the exceptional purchase requested or $5,000,
whichever Is lase, in IIeu of a bond State Purchasing or Inc State agency may, in either
case, accept a cashier's check or money order In the amount of the bond. FAILURE TO
FILE THE PROPER BOND AT THE REQUIRED TIME WALL RESULT IN A DENIAL OF
THE PROTEST.
9. AWARDS: As Inc best Interest of the State may require, the right la reserved to make
award(s) by individual Item, group of Item( all or noes, or a combination thereof; on a
geographical district basis and/or on a statewide basis with one or more suppliers; to reject
any and all bide or waive any minor Irregularity or technicality In bide received. When It Is
detemrined there Is competition to this lowest responsible bidder, evaluation of other bids
is not required. Striders are cautioned to make no assumptions unless their bid has bean
evaluated as being responsive. Ali awards mete as a result of this bld shall conform to
applicable Florida Statutes.
10. NONCONFORMANCE TO CONTRACT CONDITIONS: items may be
tested for compliance with specifications by Inc Florida Department of Agriculture and
Consumer Services, or by others acceptable to the Stale. Should the Items fell testing, Inc
Agency may require the vendor to reimburse the Slate for costa Incurred
by the State In connection with Inc examination or testing of Inc commodity Including coats
relating to transporting the commodity samples 10 the testing site, actual test costs, personnel
costa and other applicable costs. The data derived from any tests for compliance with
specifications are publlc records end open to examination thereto In accordance with Chapter
119, F.S. Items delivered not conforming to specifications may be rejected and returned
a1 vendors expense. These Items and (tame not delivered as perdellvery date in bid andlor
purchase order may result In bidder being found in default In which event any and all
reprcarrement cote may be charged against Inc defaulting contactor. Any violation of
these stipulations may also result in:
a) Suppliers name being removed from Inc State Purchasing vendor malting list.
b) Ail Stale doparfinente being advised not to do business with the supplier without
written approval from the Division of Purdhaeing until truth lime es supplier reimburses
the Stale for ell reprocurement and cover acts.
13. INSPECTION, ACCEPTANCE AND TITLE: Inspection end acceptance will 26 PUBLIC PRINTING: A bidder must have at Inc time of bid opening a manufacturing
beat deercep unless otherwise provided. supplier
and risk ofloseor damage at hems plant In operation which Is capable of producing Inc Items of bid, and so certify upon request
shall be Incthe responsibility of the m negligence
supbyer the ordering
a ing age by The ordering ocontract
supplercy, of this agency. Every agency of Inc Stale, Including menders within the legislative end Judidei
untesslasewdamfgereg,procethe sings dcollecting &ldamagedolmay.Ttrodantra 8enCY lhI branches of government, shall give preference to bidders located within the State when
eh@Ilos record aible e for de ce of vssbhg gridagoall copies
01 Incdel v ring sgier's Bill awarding contracts to have materials printed, whenever such printing can be date et no
(a} Record any evidence of visible damage on all copies of e delivering carrier's Bill
of Lading greater expense than, end at a level of quality comparable to that obtainable from * bidder
(b) Report damage (Visible and Concealed) to the carder and contract supplier, crntrming located outside the State.
such reports, In writing, vAthin 15 days of delivery, requesting that the carder Inspect 29. PUBLIC RECORDS: Any materiel submitted in response to thhr invitation to bid will
the damaged merchandise. become a public document pursuant to Section 119.07, F.S. Thla includes material which
(a) Retain the kern and Its shipping container, including Inner pecking metedel, until Inc responding bltlder might consider to be confidential or a trade secret. Any claim of
Inepeclon le performed by the cooler. and disposition given by the contract supplier. confidentiality I waived upon submission, defective after opening pursuant to8ection 119.07,F.8.
(d) Provide the contract supplier wth a copy of the carriers Bill of Lading and damage
Inspection report NOTE:
ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS ATTACHED HERETO WHICH VARY FROM THESE GENERAL CONDITIONS SHALL HAVE PRECEDENCE.
THIS SHEET AND THE ACCOMPANYING BID CONSTITUTE AN OFFER FROM THE BIDDER. IF ANY OR ALL PARTS OF THE BID ARE ACCEPTED BY THE STATE
' OF FLORIDA , AN AUTHORIZED REPRESENTATIVE OF THE AGENCY SHALL AFFIX HIS SIGNATURE HERETO, AND THIS SHALL THEN CONSTITUTE THE WRITTEN
AGREEMENT BETWEEN PARTIES. THE CONDITIONS OF THIS FORM BECOME A PART OF THE WRITTEN AGREEMENT BETWEEN THE PARTIES.
STATE OF FLORIDA, DEPARTMENT OF: Education
14. LEGAL REQUIREMENT$: Applicable provision of all Federal, State, county and
local laws, and of all ordinances, rules, and regulations' shall govern development, submittal
and evaluation of all bids received in response heralo end shell govern any and all claims
and disputes which may grille behveen person(s) submitting a bid response hereto end Inc
Stale of Florida, by and through Its officers, employees and authorized representatives, or
any person, natural otherwise: and look or knowledge by any bidder shall not
constitute a cognizable defense against the legel effect thereof,
15. PATENTS AND ROYALTIES: The bidder, without exception, @hall indemnify and
save harmless the purchaser and Its employees from dablllty of any nature or kind, including
cost and expenses for or on account of any copyrighted, patented, or unpatented invention,
process, or article manufactured or supplied by the bidder. The bidder has no liability when
such claim Is solely and exdusivay due to Inc combination, operation or use of any article
supplied hereunder with equipment or data not supplied by contractor or Is bees solely
and exclusively upon the State's alteration of the article. The purchaser will provide prompt
written notification of a claim of copyright of patent Infringement and wit afford Inc bidder
full opportunity to defend the action and control the defense,
Further, If such a claim Is made or is pending the contractor may, at Ile options and
expenses procure for the purchaser the right to continue use of, replace or modify the
article to render it nonlnfringing. (If none of the alternatives are reasonably svallable, the
Stela agrees to return Inc article on request to Inc contractor and receive reimbursement,
if any. ea may be determined by ■ court of competent juriadlctlon.) If the bidder uses any
design, device, or motorises covered by letters, patent or copyright, it Is mutually agreed
and understood without exception that the bid pries shell Include all royalties or cost arising
from Inc use of such without design, device or materials In any way involved In the work.
16. PRICE ADJUSTMENTS: Any price decrease effectuated during Inc contract period
by reason of market change shall be passed onto the Stale of Florida, This whet also apply
to all in -place equipment on rent or leas* plan. Price increases ere not acceptable.
17. CANCELLATION: All contact obligations shall prevail for at tenet one hundred eighty
(180) days' after effective date of the contract. Also, cancellation may be required In
accordance with Section 287.042(2)(6) and (c) , F.S. In addition to the provision of the
Renewal Paragraph, the protection of both parties, this contact may be canceled In whole
or in part by either party by given thirty (90) days prior notice In writing to the other party,
18. RENEWAL: The Agency, reserves the option to renew the period of this
contract, or any portion thereof, for an additional )arm not to exceed Inc original contract
period unless the original contact period Is 24 months of less, in which cane Inc contract
may be renewed up to 2 one year period°. Renews) of the contract period shall be by mutual
agreement In waiting. '
19. ABNORMAL QUANTITIES: Should any unmet or abnormal quantity requirements
arise, the State reserves Inc right to solicit separate bids thereon.
20. ADVERTISING: In submitting a bid, bidder agrees not to use the results therefrom
as a part of any commerotel advertising.
21. ASSIGNMENT: Any Purchase Order Issued pursuant to this bid Invitation and the
monies which may become due hereunder are not assignable except with Inc prior written
approval of Inc ordering eg*ncy, The Division of Purchasing may assign Inc resulting contract
upon mutual consent
22. LIABILITY: The supplier shall hold and save the State of Florida, its Moths, agents,
end employees harmless against Nelms by turd parties resulting from the supplier's breach
of this contract or the supplier's negligence.
23. FACILITIES: The Stet* reserves the right to Inspect Inc bidder's facility et any
reasonable time with prior notice.
24. DISTRIBUTION OF CERTIFICATION OF CONTRACT: One (1) copy of
the Certification of Contract shall be furnished to each contractor es e result of the bid.
It shell be the contactors responslblety to reproduce and distribute copies of this cert8cation
to all distributors listed In this bid who will accept orders and complete deliveries. No
additions, deletions many changes of any kind Wall be made to !hie certification by the wnbsctor
without pdor approval of the Agency.
25. THE SUCCESSFUL BIDDER(S) MUST PROVIDE: A copy of any product
literature and price list, In excellent quality black Image on white paper.
28. ADDITION/DELETION OF ITEMS: The Agency raaerv*s the right
to add to or delete any Kern from thle bid or resulting centred when deemed to be In the
State'@ best interest
27. ORDERING INSTRUCTIONS: Manufacturers are encouraged to bid direct naming
dealers who will accept orders and complete deliveries. Bidder must include complete and
detailed ordering intimating, Inducting SPURS vendor number(*) for Invoicing dealers on
Inc bid form provided.
BY: Contract Number
AuthorizsdAaamy BgnaNn
We)
Effective
PUR 7050 Rev. 611198
ATTACHMENT II
Contract for Complete School Buses (Type A, Type C, Type D)
And
School Bus Bodies (Type C) and Optional Equipment
THIS CONTRACT FOR COMPLETE SCHOOL BUSES (TYPE A, TYPE C, TYPE D) AND SCHOOL BUS BODIES (TYPE C) AND OPTIONAL EQUIPMENT, BID NO: ITB 2004-19,
by and between the State of Florida, Department of Education (herein referred to as the "Department), 325 West Gaines, Suite 1114, Tallahassee, FL 32399-0400, and
(herein referred to as "Contractor"), , a for profit corporation registered in
Florida, each referred to herein as `Party," and collectively referred to as the "Parties,"
WITNESSETH:
WHEREAS, the Department desires to provide Eligible Users, defined herein, with various Complete School Buses (Type A, Type C, Type
D) and School Bus Bodies (Type C) and Optional Equipment, hereinafter collectively referred to as "Vehicle(s)" through the use of a state term
contract pursuant to Rule 80A-1.001(5)(c), F.A.C.; and, 1008.27, F.S., and
WHEREAS, the Department solicited responses to an Invitation to Bid No: ITB 2004-19, hereinafter referred to as "ITB," to prospective
Contractors of said Vehicles; and,
WHEREAS, the Contractor responded to the Invitation to Bld and desires to provide said Units; and, unto each other,
NOW THEREFORE, In consideration of these premises, terms and conditions set forth herein, the Parties execute this Contract so same
becomes binding and enforceable by and through the Parties and their assigns, and agree heretofore:
SCOPE OF WORE(
The Intent of these specifications is to set forth and convey to prospective bidders the general type, character, performance, and level of quality of the vehicles desired
by the Department and School Districts. The Contractor is authorized to provide Vehicles to any and all Eligible Users in the state of Florida. The sale of any Vehicles
to an Eligible User that are not contained in the definition and specifications herein, are prohibited unless Contractor has received prior written approval from the
Department and such services are set forth in an Addendum hereto executed by all Parties. The Parties agree that the laws and rules that apply to this Contract shall be
for those applicable to contracts in excess of Category Two, or $25,000, as defined in Section 287, F.S.
Pursuant to Section 8.19 of Bid No: ITB 2004-19, the following documents ere hereby incorporated by reference:
• Bid No: ITB No: 200419
• Any addenda to Bid No: ITB 2004-19
• Contractor's response
• Award Letter
IN WITNESS WHEREOF, the Parties hereto have caused this Contract For Complete School Buses (Type A, Type C, Type D) And School Bus Bodies (Type C) And
Optional Equipment, Bid No: ITB 2004-19, to be executed on the dates shown below their respective names.
"DEPARTMENT" "CONTRACTOR"
Signature Signature
Print Name: Print name:
Title: Title:
Date: Date:
ATTACHMENT III
Contract for School Bus Chassis (Type C)
And
Optional Equipment
THIS CONTRACT FOR SCHOOL BUS CHASSIS (TYPE C) AND OPTIONAL EQUIPMENT, BID NO: ITB 2004-19, by and between the State of Florida, Department of Education
(herein referred to as the "Department), 325 West Gaines, Suite 1114, Tallahassee, FL 32399.0400, and (herein referred to es
"Contractor) , a for profit corporation registered in Florida, each referred to herein es "Party," and collectively referred to as the
'Parties,'
W1TNESSETH:
WHEREAS, the Department desires to provide Eligible Users, defined herein, with various School Bus Chassis (Type C) and Optional
Equipment, hereinafter collectively referred to as "Unit(a)" through the use of a state term contract pursuant to Rule 60A-1.001(5)(c), F.A.C.; and,
WHEREAS, the Department solicited responses to an invitation to Bid No: ITB 2004-19, hereinafter referred to as "ITB," to prospective
Contractors of said Units; and,
WHEREAS, the Contractor responded to the invitation to Bid and desires to provide said Units; and, unto each other;
NOW THEREFORE, in consideration of these premises, terms and conditions set forth herein, the Parties execute this Contract so same
becomes binding and enforceable by and through the Parties and their assigns, and agree heretofore:
SCOPE OF WORK
The intent of these specifications Is to set forth and convey to prospective bidders the general type, character, performance, and level of quality of the vehides desired
by the Department. The Contractor Is authorized to provide Vehicles to any and all Eligible Users In the state of Florida. The sale of any Vehicles to an Eligible User
that are not contained in the definition and specifications herein, are prohibited unless Contractor has received prior written approval from the Department and such
services are set forth in an Addendum hereto executed by ail Parties. The Parties agree that the laws and rules that apply to this Contract shall be for those applicable
to contracts In excess of Category Two, or $25,000, as defined In Section 287, F,S.
Pursuant to Section 8.19 of Bld No: ITB 2004-19, the following documents are hereby Incorporated by reference:
• BId No: ITB 2004-19
• Any addenda to Bid No: ITB 200419
• Contractor's response
• Award Letter
IN WITNESS WHEREOF, the Parties hereto have caused this School Bus Chassis (Type C) Contract to be executed on the dates shown below their respective names.
"DEPARTMENT" "CONTRACTOR"
Signature Signature
Print Name: Print name:
Title: Title:
Date: Date:
Rev. 11182
DISCLOSURE STATEMENT
ATTACHMENT IV
PARTNERSHIP OR INDIVIDUAL
I hereby certify that I, If an individual, or each of us, if a partnership, doing business as
(Name of individual or Partnership)
(am)(Is) not now Involved in nor have I ever engaged in any private business venture or enterprise, directly or Indirectly, with the Commissioner of
Education, Division Director, or Bureau Chief within the Florida Department of Education.
I further certify that neither I, nor any partner, if a partnership, nor anyone acting in my or our behalf has requested that any of the above
designated persons or any other employee of the Department of Education exert any
Influence to secure the appointment of
under this proposed agreement.
(Name of Individual or Partnership)
(1)
Signature
Signature
(1) If partnership, each partner must sign & execute. Signature
COMPANY OR CORPORATION
I hereby certify that neither I nor any owner, officer, director, or shareholder of corporation,
, a (1)
(Name of Corporation (Company)) (Name of State of Inc.)
licensed to do business In Florida, Is presently involved in or has engaged In any private business venture or enterprise,
directly or indirectly, with the Commissioner of Education, Division Director, or Bureau Chief with the Department of
Education.
I further certify that neither 1 nor any owner, officer, director, or shareholder of this corporation or anyone acting on
behalf of this corporation or any of its owners, officers, directors, or shareholders has requested that any of the above
designated persons or any employee of the Department of Education exert any
Influence to secure the appointment of under
(Company) (Corporation)
this proposed agreement.
(1) If company is not incorporated, Insert "not Incorporated" in this space.
(2)
Signature
(2) If Incorporated, thls statement Is to be executed by same person who will execute contract, If awarded. Title
ATTACHMENT V
DRUG -FREE WORKPLACE
Preference shall be given to businesses with drug -free workplace programs. Whenever two or more bids which are equal with respect to price,
quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid
received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process.
Established procedures for processing tie bids will be followed if none of the tied vendors have a drug -free workplace program. In order to have
a drug -free workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any
available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for
drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in
subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services
that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or
nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation
occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the
employee's community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through Implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.
Vendor's Signature
ATTACHMENT VI
BIDDER CERTIFICATION
TO: Commissioner
Florida Department of Education
Tallahassee, Florida 32399-0400
I, the bidder, hereby certify that the specifications of school bus equipment furnished under terms of this bid will comply
with the National Specifications for School Buses, 2000 Revised Edition, and the Florida School Bus Specifications,
Revised 2004, as certified by the manufacturer to the Commissioner of the Department of Education, State of Florida.
NOTES:
1. Do not include excise tax in price schedule. A tax exemption certification or number will be furnished by the
purchasing agency.
2. All prices must be quoted in even dollar amounts.
3. Manufacturers bidding Type Al school buses must publish maximum seating capacity where meeting Pre-K seating
specifications requires reduced seating capacity.
4. Twenty-nine capacity Type C buses shall be offered with both front and rear mounted lift availability.
5. All standard and optional tires bid shall be all wheel position highway rib radials.
6. All air brake equipped buses shall have air operated stop arm assemblies.
7. All chassis supplied for the purpose of this bid shall be equipped with air operated brake systems, with the exception
of Type Al 19-23 capacity complete units.
Comments regarding production schedules and remarks (for informational purposes only):
Company:
By
Address:
Telephone:
F.E.I.D. #:
Signed: Date:
ATTACHMENT VII
PURCHASE ORDER
ADDRESSING PREFERENCE INFORMATION
Please provide pertinent address information your company requires on all purchase orders for buses or bus
bodies purchased from your company pursuant to this bid:
ATTN (Contact Person's Name):
Contact Person's Title:
Company Name:
Street Address:
City, State, Zip:
Telephone:
CUSTOMER CONTACT PREFERENCE INFORMATION
Please indicate the proper contact person for all inquiries related to bus orders:
Contact Person's Name:
Contact Person's Title:
Company Name:
Street Address:
City, State, Zip:
Telephone:,
Fax:
S-mall address:
ATTACHMENT VIII
FILE STRUCTURE FOR REQUIRED STATUS REPORT
ITEM
#
FROM
TO
SIZE
CHAR.
FIELD
TYPE
FIELD
NAME
FIELD
DESCRIPTION
1
1-20
20
TEXT
BUYER
PURCHASING ENTITY
2
21-28
8
DATE
PODATE
DATE PO RECEIVED (MMIDDIYY)
3
29-29
1
TEXT
PLAN
PURCHASE PLAN (A or B)
4
30-30
1
TEXT
DELIVERY
TYPE OF DELIVERY
(P) = Pickup (D) = Delivered
5
31-40
10
TEXT
BUS NUMBER
LOCAL SCHOOL BUS NUMBER
6
41-41
1
TEXT
BUS TYPE
BUS TYPE (A, C, OR D)
7
- 42-68
17
TEXT
VIN #
CHASSIS VEHICLE IDENTIFICATION
NUMBER
8
69-60
2
NUMBER
SHELLCAP
- BODY SHELL SIZE
9
61-62
2
NUMBER
SEATING CAP
REGULAR SEATING POSITIONS
10
63-64
2
r NUMBER
W/CCAP
WHEELCHAIR POSITIONS
11
65-65
1
TEXT
A/C
BODY A/C EQUIPPED (Y OR N)
12
66-66
1
TEXT
LIFT
BODY LIFT EQUIPPED (Y OR N)
13
67-86
20
TEXT
ACMAN
AC MANUFACTURER
14
87-106
20
TEXT
ACMOD
AC MODEL
16
107-126
20
TEXT
LIFTMOD
LIFT MODEL
16
127-146
20
TEXT
LIFT SERIAL
LIFT SERIAL NUMBER
17
147-161
15
TEXT
CHASSMAN
CHASSIS MANUFACTURER
18
162-171
10
TEXT
CHASMOD
CHASSIS MODEL
19
172-179
8
DATE
CHAS BLD_DATE
CHASSIS BUILD DATE (MMIDDIYY)
20
180-194
15
TEXT
BODMODEL
BODY MODEL OR SIZE
21
195-214
20
TEXT
BOD SERIAL
BODY SERIAL NUMBER
22
215-224
10
TEXT
ENGMOD
ENGINE MODEL
21
225-239
15
TEXT
ENGINE SERIAL
ENGINE SERIAL NUMBER
22
240-249
10
TEXT
TRANSMOD
TRANSMISSION MODEL
23
250-261
12
TEXT
TRANS #
TRANSMISSION SERIAL NUMBER
24
262-269
8
DATE
DATE3
BODY BUILD SCHEDULED START DATE
(MMIDDJYY)
26
270-279
10
TEXT
STAT
-
BODY PRODUCTION STATUS
26
280-287
8
DATE
ESTDATE
ESTIMATED DELIVERY DATE
27
288-295
8
TEXT
FINDATE
SCHOOL BUS DELIVERED OR
PICKUP DATE (MMIDDJYY)
NOTE: File shall be either Microsoft Access, Microsoft Excel, Lotus 1-2-3, or a Flat Ascii Text File.
ATTACHMENT IX
PRICING SHEETS:
TYPE A, C, AND D COMPLETE UNITS
AND TYPE C BODIES
P1- P56
AWARD UNDER STATE OF FLORIDA
DEPARTMENT OF EDUCATION
CONTRACT NO. 2004-19
ITEM: Wheelchair Accessible Bus
DEPARTMENT: Parks and Recreation
TYPE OF PURCHASE: Single Purchase
REASON: The Department of Parks and Recreation has a
need to secure a contract for the purchase of a
Type "C" wheelchair accessible bus Program for
Persons with disabilities.
RECOMMENDATION:
It is recommended that award be made to Rivers
Bus Sales, Inc., under existing State of Florida
Department of Education Contract No. 2004-19,
effective through March 31, 2005, subject to any
extensions by State of Florida Department of
Education, for the Department of Parks and
Recreation, at a total amount not to exceed
$70,108; allocating funds therefor from the Parks
and Recreation Handicap Division Account No.
110032.580325.840 and from the Program for
Persons with disabilities ADA Account No.
110112.580078.6. 840.
Glenn Marcos
Director of Purchasing
g(Ltio
Award Under Dade County Contracts
City of Miami
Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.ci.miaml.fl.us
File Number: 04-01089 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE
PURCHASE OF A TYPE "C" WHEELCHAIR ACCESSIBLE BUS, FROM RIVERS
BUS SALES, INC., FOR THE DEPARTMENT OF PARKS AND RECREATION,
UTILIZING EXISTING STATE OF FLORIDA DEPARTMENT OF EDUCATION
CONTRACT NO. 2004-19, EFFECTIVE THROUGH MARCH 31, 2005, SUBJECT
TO ANY EXTENSIONS OR REPLACEMENT CONTRACTS BY THE STATE OF
FLORIDA DEPARTMENT OF EDUCATION, FOR A TOTAL AMOUNT NOT TO
EXCEED $70,108; ALLOCATING FUNDS IN THE AMOUNT NOT TO EXCEED
$42,721.96, FROM THE PARKS AND RECREATION HANDICAP DIVISION
ACCOUNT NO. 110032.580325.6.840, AND AN AMOUNT NOT TO EXCEED
$27,386.04, FROM THE PROGRAM FOR PERSONS WITH DISABILITIES ADA
ACCOUNT NO. 110112.580078.6.840.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:
Section 1. The purchase of a Type "C" wheelchair accessible bus from Rivers Bus Sales, Inc., for
the Department of Parks and Recreation, utilizing existing State of Florida Department of Education
("FDOE") Contract No. 2004-19, effective through March 31, 2005, subject to any extensions or
replacement contracts by FDOE, for a total amount not to exceed $70,108, is authorized, with funds
allocated in an amount not to exceed $42,721.96, from the Parks and Recreation Handicap Division
Account No. 110032.580325.6.840, and an amount not to exceed $27,386.04, from the Program for
Persons with Disabilities ADA Account No. 110112.580078.6.840.
Section 2. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{1 }
APPROVED AS TO FORM AND CORRECTNES-
GE L. FERNAND
ATTORNEY /
Footnotes:
(1) If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami
Page I of 1 Printed On: 9/21/2004