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HomeMy WebLinkAboutmemosCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Joe Arriola Chief Administrator/City Manager cos, Director emer!t Officer DATE : SUBJECT: REFERENCES: ENCLOSURES: September 15, 2004 FILE : Acquisition of 8028 PortaCount® Fit Test System with Accessories An investigation was conducted by staff to determine whether TSI Incorporated c/o Dawson Associates, Inc., a Non Minority/Non-Local vendor, located at 500 Cardigan Road, Shoreview, Mn. 55126-3996, is the sole source provider for the acquisition of three (3) 8028 Universal PortaCount® Fit Test Systems, with accessories, which contains both models 8020 PortaCount® Plus and 8095 N-95 Companion, including training and maintenance support services, for the Department of Fire -Rescue. According to the Department of Fire -Rescue, the proposed 8028 Universal PortaCount® Fit Test System will test the full facemasks and EMS masks used by Fire -Rescue for leaks. This respirator equipment will ensure the safety of Miami's first responders from debris, smoke, airborne chemicals, and other possible Weapons of Mass Destruction (WMD) by evaluating the individual's direct fit from his/her face to the actual mask and respirator. Its system will enhance the Fire Department's ability to respond and perform safely to a terrorist threat or act where airborne chemicals are present and will decrease the possibility for firefighters experiencing any future health problems or fatalities which will in turn, ensure safe rescues. Further, the Department will also met the U.S. Department of Labor Occupational Safety & Health Administration's (OSHA) compliance that now requires all respirator face pieces to be fit -tested on an annual basis and as such, the PortaCountuw has been accepted by OSHA for these fit testing regulations. No other similar system, with the same capabilities, could be located by staff. According to TSI Incorporated, it is the manufacturer of the 8028 Universal PortaCount® Fit Test Systems, with accessories, which contains both models 8020 PortaCount® Plus and 8095 N-95 Companion, and the systems are a sole source. TSI utilizes Dawson Associates, Inc. as its designated representative of the TSI Incorporated Model 8020 and 8028 PortaCount® Plus Respirator Fit tester and the N-95 Companion for the Southeastern region of the United States, including the state of Florida, and provides customer support and technical assistance to its users. No other distributor is authorized to provide these sole source systems and services other than Dawson Associates, Inc. in Florida. Therefore, I am recommending that the requirements for formal competitive sealed bidding be waived, and these findings be approved: TSI Incorporated c/o Dawson Associates, Inc., a Non Minority/Non-Local vendor, located at 500 Cardigan Road, Shoreview, Mn. 55126-3996, is the sole source provider for the acquisition of three (3) 8028 Universal PortaCount® Fit Test Systems, with accessories, which contains both models 8020 PortaCount® Plus and 8095 N-95 Companion, including training and maintenance support services. Funding, in the amount of $33,000, is available from the Federal grant entitle "Urban Areas Security Initiative Grant Program II," Project No. 110111, Accou Code No. 0910.6 840. APPROVED BY: Joe Arriola Administrator/City Manager DATE: JA/LMH/GM/PEB CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Glenn Marcos, Director Chief Procurement Officer FROplI Pamela Bums, CPPB Sr. Procurement Contracts Officer DATE: SUBJECT: REFERENCES: ENCLOSURES: September 15, 2004 FILE : Acquisition of 8028 PortaCount® Fit Test System with Accessories I conducted an investigation to determine whether TSI Incorporated c/o Dawson Associates, Inc., a Non Minority/Non-Local vendor, located at 500 Cardigan Road, Shoreview, Mn. 55126-3996, is the sole source provider for the acquisition of three (3) 8028 Universal PortaCount® Fit Test Systems, with accessories, which contains both models 8020 PortaCount® Plus and 8095 N-95 Companion, including training and maintenance support services, for the Department of Fire -Rescue. According to the Department of Fire -Rescue, the proposed 8028 Universal PortaCount® Fit Test System will test the full facemasks and EMS masks used by Fire -Rescue for leaks. This respirator equipment will ensure the safety of Miami's first responders from debris, smoke, airborne chemicals, and other possible Weapons of Mass Destruction (WMD) by evaluating the individual's direct fit from his/her face to the actual mask and respirator. Its system will enhance the Fire Department's ability to respond and perform safely to a terrorist threat or act where airborne chemicals are present and will decrease the possibility for firefighters experiencing any future health problems or fatalities which will in turn, ensure safe rescues. Further, the Department will also met the U.S. Department of Labor Occupational Safety & Health Administration's (OSHA) compliance that now requires all respirator face pieces to be fit -tested on an annual basis and as such, the PortaCount® has been accepted by OSHA for these fit testing regulations. No other similar system, with the same capabilities, could be located. According to TSI Incorporated, it is the manufacturer of the 8028 Universal PortaCount® Fit Test Systems, with accessories, which contains both models 8020 PortaCount® Plus and 8095 N-95 Companion, and the systems are a sole source. TSI utilizes Dawson Associates, Inc. as its designated representative of the TSI Incorporated Model 8020 and 8028 PortaCount® Plus Respirator Fit tester and the N-95 Companion for the Southeastern region of the United States, including the state of Florida, and provides customer support and technical assistance to its users. No other distributor is authorized to provide these sole source systems and services other than Dawson Associates, Inc. in Florida. Therefore, I am recommending that the requirements for formal competitive sealed bidding be waived, and these findings be approved: TSI Incorporated c/o Dawson Associates, Inc., a Non Minority/Non-Local vendor, located at 500 Cardigan Road, Shoreview, Mn. 55126-3996, is the sole source provider for the acquisition of three (3) 8028 Universal PortaCount® Fit Test Systems, with accessories, which contains both models 8020 PortaCount® Plus and 8095 N-95 Companion, including training and maintenance support services. Funding, in the amount of $33,000, is available from the Federal grant entitled "Urban Areas Security Initiative Grant Program II," Project No. 110111, Account Code No. 280910.6.840. APPROVED BY: DATE: CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : FROM: Glenn Marcos, Director Purchasing Department Wihiam`W'. Brys'n, Director Department of Fire -Rescue DATE : SUBJECT: REFERENCES: ENCLOSURES: FILE : FM.058.doc Request for Sole Source Finding: Authorizing the Purchase of 8028 PortaCount Fit Test System with accessories The Department of Fire -Rescue is requesting a sole source finding for the acquisition of three (3) 8028 Universal PortaCount Fit Test Systems with accessories, which includes both models 8020 PortaCount Plus and 8095 N-95 Companion, including training and maintenance support services, for the Department of Fire -Rescue. Based upon the attached, the Department of Fire -Rescue is requesting that you take the necessary steps to verify that TSI Incorporated c/o Dawson Associates, Inc., located at 500 Cardigan Road, Shoreview, MN 55126-3996, is the designated sole source representative for TSI Incorporated, in the Southeastern region of the United States, for the provision of the aforementioned respirator equipment and accessories, including training and maintenance support services, at a proposed cost of $33,000. Funds for this particular purchase will be allocated from the Federal grant entitled, "Urban Areas Security Initiative Grant Program II," Project No. 110111, Account Code No. 280910.6.840. Your attention to this matter is greatly appreciated. (lga{� W WB/MLKITF/JRFIkj FINDING OF SOLE SOURCE APPROVED: /17D,-/ sing Director Date FM 058.doc CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : FROM : Priscilla A. Thompson City Clerk William W. Bryson, Direct() Department of Fire -Rescue DATE: SUBJECT REFERENCES: ENCLOSURES: FILE FM.059.doc Public Hearing Notice Waive Competitive Bidding Sole Source Acquisition: 8028 PortaCount Fit Test System with accessories; Fire -Rescue Public Notice Attached please find the public hearing notice for a waiver of the requirement for competitive sealed bidding procedures for the acquisition of three (3) 8028 Universal PortaCount Fit Test Systems with accessories, which includes both models 8020 PortaCount Plus and 8095 N-95 Companion, including training and maintenance support services, for the Department of Fire - Rescue, from TSI Incorporated c/o Dawson Associates, Inc., the designated sole source representative for TSI Incorporated, in the Southeastern region of the United States, at a total cost not to exceed $33,000. This item is scheduled for the City Commission meeting of October 14, 2004. Should you have any questions regarding this matter, please feel free to contact Assistant Chief Joseph R. Fernandez, @ (30 -5414. APPROVED: Elvi G. onso, Agenda Coordinator Date WWB/MLK/TF F/jam Encl.