Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
exhibit
irginia Key beack rarkTru5t FY 2004 - 2005 Revised Proposed Budget As approved by the Board of Trustees September 7th 2004 Virginia Keeacli Park Trust Fiscal Year 2005 Budget Table of Contents i Revenues & Expense Summary 1 • Budget Assumptions 2 • Grants & Contributions Summary 4 • FY 05 Budget vs. FY 04 Forecast Variance Analysis 5 • Fund Balance and 5 Year Trend 8 • Salaries Details 12 • Revenues & Expenses by Departments 13 • General Administration Details of Expenses 17 • Park Operations Details of Expenses 19 • Special Events & Marketing Details of Expenses 21 • Development Details of Expenses 23 • Capital Improvements Details of Expenses 25 • Capital Projects Analysis 27 Virginia Key l3eack rark Trust Revenues & Expenditures Fiscal Year 2005 Budget • Revenues: • Contribution from the City Of Miami • Carryover Fund Balance • Income on Investments • Grants, Contributions, & Other Revenues • Total Revenues • Expenditures: • Salaries & Employee Benefits • Professional & Technical Services • Property Services • Other Services & Supplies • Capital Outlay • Total Expenditures $ 900,976 525,798 5,000 650,000 $2, 081, 774 $ 573,138 364,500 1 99,036 353,900 591,200 $2,081,774 1 Budget Assumptions Revenues & Operating Expenditures • Grants & Contributions conservatively estimated at $650,000 • New staff position for Park Operations staff included • Staff merit and cost of living increases budget at 5.0% o and 3.0 /o respectively • Consultants to be used in the areas of Oral History, Mark eting, and Development • The Trust will assume the maintenance of the park grounds at a budgeted cost of $188,951 • The Trust will continue it's current office lease through Sete g September ber 2005. Budget Assumptions - continued Capital Improvements • Professional Services includes $241 000 in fees related to Lord Consulting for the museum design g • Capital Projects of $550,000 will be funded by the Capital Campaign and other Grants • Alternatives are being considered for the ArmyCorp. ecosystem restoration project • Remaining Homeland Defense Bond dollars of$4m . may not be available in FY 2005 • Funding shortfall for the museum, exhibits, and .park office is approximately $15rn. Grants & Contributions Fiscal Year 2005 • Capital Campaign • Grants • Total Capital Funds • Special Events • Annual Fund • Total Operating Funds Total Grants & Contributions $500,000 50 000 $550,000 $ 50,000 50 000 $1001000 $650,000 Expenditures FY 05 Budget vs. FY 04 Forecast FY OS FY 04 Variance Salaries & Employee Benefits $573,138 $458,733 $114,405- Professional & Tech. Services $364,500 $ 70,632 $293,868- Property Services $199,036 $ 97,787 $101,249- Other Services & Supplies $353,900 $188,664 $165,236- Capital Outlay $591,200 $ 6,169 $585,031- Salaries & Employee Benefits: New Position - Museum Coordinator New Position - Park Operations Staff Executive Director Assistant ED Finance Coordinator Marketing Coordinator (FY04 is a partial year) Development Coordinator Intems & Temp Help Secretary/Receptionist Total Salaries Virginia Ke.,15eack Park Trust Expenditure Variance FY 05 Budget vs FY 04 Fcst. FY 05 Bud. 13,570 104,000 72,139 63,278 61,955 57,348 31,000 31,015 FY 04 Fcst $ 8,114 89,657 63,032 54,158 38,918 52,646 31,000 31,936 Variance 8,114 (13,570) (14,343) (9,107) (9,120) (23,037) (4,702) 0 921 434,306 $ 369,461 Group Health Insurance, higher staff numbers and cost $ 37,730 Training - Additional planned staff training 18,000 Social Security, Higher staff numbers and Base 31,230 Retirement - Higher participation and Trust contributions 7,949 Other Benefits, Tuition Reimbursement, Unemployment, Car allowance etc. 43,924 $ 138,832 $ 24,389 8,343 28,311 2,180 26,050 $ 89,272 $ (64,845) (13,341) (9,657) (2,919) (5,769) (17,874) $ (49,559) Total Salaries & Employee Benefits $ 573,138 $ 458,733 $ (114,405) 6 8/13/2004 4:01 PM Virginia Key 5eacii Park Trust Expenditure Variance FY 05 Budget vs FY 04 Fcst. Professional and Technical Services Purchased: Oral History & Historic Preservation Consultants Annual Audit including single audit requirement Special Project Consulting - Marketing Capital Campaign Consultants - Development Fees to be paid to Lord Planning & Management consultants for design work on the Museum & Cultural Center. Expenditure funded by a grant received from the Department if Interior. FY 04 Forecast consist primarily of final payments to Johnson Associates for work on the restoration of existing buildings Property Services Purchased: The increase in property services can be attributed primarily to the Park Operations Cost Center. Budgeted cost for Park Operations is $115,600. Other Services Purchased: Generally Higher Budgeted costs in Marketing, Development, and the Museum Cost centers related to promotional activities. Supplies: increase due primarily to higher postage expense, $51,386, related to promotional and development mass -mailing. Property & Equipment Capital Outlay: Park improvement projects funded by Capital Campaign & Grants Park Operations new equipment, including tools & maintenance equipment, and a truck. Other misc.equipment 7 FY 05 FY 04 Variance $ 30,000 $ 18,500 25,000 50,000 - $ (30,000) 12,500 (6,000) (25,000) (50,000) 241,000 - (241,000) $ 364,500 $ 58,132 58,132 70,632 $ (293,868) $ 199,036 $ 97,787 $ (101,249) $ 270,400 $ 168,773 $ (101,627) $ 83,500 $ 19,891 $ (63,609) (550,000) (40,000) 6169 4,969 $ 591,200 $ 6,169 $ (585,031) 550,000 40,000 1,200 8/13/2004 4:01 PM Virginia Key f5eack ark Trust Fiscal Year 2004 - 2005 Budget Revised Consolidated Fund Balance & Trend Expenditures: Salaries & Wages Other Employee Benefits Virginia Kcy bcacli Park Trust Fund Balance and Trend Fiscal Years 2001 Thru Budget 2005 REVISED Revenues: Contribution From The City Of Miami Carryover Fund Balance Income on Investments Grants, Contributions, & Other Revenues Total Revenues Professional and Technical Services Purchased Property Services Purchased Other Services Purchased Supplies Property & Equipment Capital Outlay Total Expenditure Revenues Less Expenditures Fund Balance Encumbered Available Fund Balance Period End Full Time Staff FY 2005 Budget Total FY 2004 Forecast Total FY 05 Bud. vs FY 04 Fcst Total 900,976 715,000 185,976 525,798 379,603 146,195 5,000 11,965 (6,965) 650,000 497,215 152,785 $ 2,081,774 $ 1,603,783 $ 477,991 434,306 369,461 (64,846) 138,832 89,272 (49,559) 364,500 70,632 (293,868) 199,036 97,787 (101,249) 270,400 168,773 (101,627) 83,500 19,891 (63,609) 591,200 6,169 (585,031) $ 2,081,774 j $ 821,985 $ (1,259,789) $ 0 $ 781.798 $ (781.798) $ 0 $ 256,000 $ 256,000 $ 0 $ 525,798 $ (525,798) 7 6 1 FY 2004 Revised Budget Total FY 2003 Actual Total FY 2002 Actual Total FY 2001 Actual Total 715,000 565,000 565,000 333,149 371,917 498,154 309,824 - - 5,833 8,599 2,237 - 7,550 50 - $ 1,086,917 $ 1,076,537 $ 883,473 $ 335,386 431,155 259,707 176,000 12,788 146,057 50,401 37,502 2,292 123,126 250,259 103,170 - 137,053 61,880 42,170 - 203,926 45,012 16,100 7,260 36,500 12,498 8,061 2,361 9,100 17,177 2,316 861 $ 1,086,917 $ 696,934 $ 385,319 _ $ 25,562 $ - $ 379,603 $ 498,154 $ 309,824 $ - $ - $ - $ - $ - 5 379,603 $ 498,154 $ 309,824 10 6 6 2 Z1RnrersideWKBPT1LRobirisonlBudget1FY 0512004-20051FY2004 2005BUD draftRevl 9/7/2004 1120 AM [Budget IFY 2004-2005 Virginia Key Beach Park Trust Consolidated Trend -Revised Type Revenue Major MinorMinor Description 501 094 INTEREST ON INVESTMENT 749 GAIN/LOSS INVESTMENTS 807 713 PRIOR YEAR-ENC.ROLLOVER 903 192 CONTRIBUTION FROM SPA - COM 905 988 OPERATING GRANTS & CONTRIBUTIONS_ 905 CAPITAL GRANTS & CONTRIBUTIONS Revenue Total OTHER REVENUES FY 05 Budget 2,500 2,500 525,798 900,976 50,000 550,000 50,000 2004 Fu0 Year Forecast 11,965 379,603 715,000 497,215 2,081,774 1,603,783 Expense 1 100 010 SALARIES - UNCLASSIFIED 012 SALARIES - PERM. PART-TIME 013 SALARIES - TEMPORARY 100 Total SALARIES & WAGES 403,306 28,000 3,000 434 306 200 083 CAR ALLOWANCE 337,649 29,724 2,088 369,461 100 SOCIAL SECURITY CONTRIBUTION 110 RETIREMENT CONTRIBUTION 130 GROUP INSURANCE CONTRIB. 150 WORKERS COMPENSATION 8,900 31,230 7,949 37.730 160 UNEMPLOYMENT COMPENSATION 180 TUITION REIMBURSEMENT 185 FRINGE BENEFITS - OTHER 2,847 6,050 214 PENSION CONTRIBUTION -OTHER - ED 410 TRAVEL AND PER DIEM - TRAINING 200 Total OTHER EMPLOYEE BENEFITS;w 6,000 5,000 15.127 18,000 :138,832 6,381 28,311 2,180 24,389 2,728 679 2,000 1,221 13,041 8,343 19,272 300 230 PROFESSIONAL SERVICES - ARCHIT 270 PROFESSIONAL SERVICES - OTHER 280 PROFESSIONAL SERVICES - ACCTG 300 Total PROFESSIONAL & TECHNICAL SERV. 346.000 18,500 58.132 12,500 364,500 400 340 OTHER CONTRACTUAL SERVICES - O 610 RENT OF EQUIPMENT - OUTSIDE 620 RENT BUILDINGS 635 RENT OTHERS 83,000 15,000 48.936 670 REPAIRS & MAINTENANCE 801 SOLID WASTE SERVICES 835 LANDSCAPING 6,600 32,000 3,500 38,942 7,162 43,132 7,051 1.500 400 Total ::r< PROPERTY SERVICES: 10,000 199,036 97,787 500 287 ADVERTISING 420 TRAVEL AND PER DIEM - OTHER 470 ENTERTAINMENT 495 PARKING EXPENSE 510 COMMUNICATIONS SERV. TELEPH. 0 27,500 35,200 4,600 750 5,600 21,560 26,182 1,256 498 4,373 Variance FY 04 Rev, Budget FY 03 Actuals FY 02 Actuals FY 01 Actuals (9,465) - 5,833 8,056 1,352 2,500 - - 593 885 146,195 371,917 498,154 309,824 185,975 715,000 565,000 565,000 333,149 50.000 - 7,500 - - 52,785 - 50 - - 50.000 - 477,991 1,086,917 1,076,537 883,473 335,386 (65,658) 413,155 257,893 176,000 1.724 15,000 12,788 (912) 3,000 1,814 :(64,846) : " 259,707_ -431,156 ;-=_176,000 -:12,788 (2,519) 7,700 1,158 419 (2,9191 32,754 19,756 13,506 978 (5,769) 10,535 (13,3411 43,000 19,223 17,395 (119) 2.826 1,723 1,723 749 (5.371) 6,197 2,149 343 (4,000) 12,000 315 (3,779) 5,000 188 (2,086) _ 13,545 2,816 2,816 (9,657) 12.500 3,388 1,300 250 4 49,559) - ' z 146,057 =_:50 401- `37,502 ,_"= : ;"2,292 (287.868) 110.626 232,759 103,170 (6.000) 12,500 17,500 r°'-(293 868) 123,126 250,259 ' 103,170 (44,058) 55,000 8,133 5,704 (7,838) 8,000 1,806 1,032 (5.804) 47,053 46,896 35,434 451 24,500 5,045 (32.000) - - (2,000) _ 2,500 - (10,000) - - - (101,249) ; " "' :137,053 `' 61,1180 42,170 -- .,: - (5.940) 23,000 8,360 1,683 (9,018) 18,526 , 8,970 2,355 950 (3,344) 2,400 (252) 900 (1,227) 15,000 3,685 2,383 10 8/13/2004 4:02 PM Budget FY 2004-2005 Virginia Key Beach Park Trust Consolidated Trend -Revised Type Majori-Minor Minor Description 530 TRANSPORTATION 532 ROAD TOLLS FY 05 Budget 4,250 534 DELIVERY SERVICES 3,600 640 INSURANCE - PROPERTY 643 SPECIAL EVENTS INSURANCE 661 PUBLIC OFFICIALS LIABILITY 680 PRINTING/BINDING - OUTSIDE 690 PROMOTIONAL ACTIVITIES 727 PROMOTIONAL MATERIALS 755 REPRODUCTION SERVICE 5,200 3,200 500 5,500 62,000 65,000 30,000 773 INTERNAL SERV CHGES PRINT SHOP 500 Total -;, x OTHER SERVICES "PURCHASED , ,..:.. 600 533 POSTAGE 15,500 2,000 r 270400 540 UTILITY SERVICES - ELECTRICITY 560 UTILITY SERVICES - WATER 700 OFFICE SUPPLIES 56,500 705 HOUSEKEEPING 1 SANITATION SUPP 718 PARTS AND MAINTENANCE SUPPLIES 722 MISCELLANEOUS SUPPLIES 760 BOOKS PUBLICATIONS MEMBERSHIPS 600 Total .. SUPPLIES _ w 5,000 1,000 16,000 5,000 ':83,500. 700 830 IMPROVEMENTS OTHER THAN BUILDING 840 EQUIPMENT - NEW 550,000 841 OFFICE FURNITURE - NEW 860 CONSTRUCTION IN PROGRESS 885 700 Total ..> 41.200 CAPITAL LEASE -TELEPHONE EQUIP PROPERTY & EQUIPMENT (CIP).-` >; 591,200 800 978 BUDGET ADJUSTMENTS 996 BUDGET RESERVE 800 Total • OTHER` Expense Total Revenues Over Expenditures Total 8 of Full Time Staff @ Fiscal Year -End 2,081,774 7 10114-1-ull Year Forecast Variance FY 04 Rev, Budget FY 03 Actuals FY 02 Actuals FY 01 1,980 (2,270) + 3,000 Actuals 296 (3,304) 600 139 3,722 (1,478) 10,000 574 83 634 (2,566) 2,000 34 - (500L 6,000 25,678 (36,322) 27,500 1,722 37,717 (27,283) 45,000 10,709 29,234 (766) 30,000 10,053 8,556 6,310 8,943 (6,557) 12,500 343 1.700 _ (300) 5,000 457 550 468;773 :''Yi101,6271," '; 2o3,92r ? z.:45.17!f2. 456 c ' 6;100 ..•-- 7,280 7,114 (49,386) 4,500 2,878 2,334 127 - 6,000 - - 1,000 4,066 (934) 7,500 4,709 - (1.000) - 2,950 1,327 2,989 (13,011) 6,000 2,188 1,193 5,722 722 11,500 2,723 1,584 172 "z,"`19,891 '163,609) - 'z.: 36,500 2;498; 735 :7 :' - 8.061 2,361 - (550.000) _ 4,234 (36,966) 7,100 9,807 2,316 861 199 199 - 5,482 1.736 1,736 2,000 1,888 -s 6,169 •."(585,031) " '-%9,100 - .-.'17,1T7 2,316 861 821,985 (1,259,789) 1,086,917 696,934 385,319 25,562 781,798 (781,798) - 379,603 .498,154 309,824 7 - 10 6-1 6 2 11 8/13/2004 4:02 PM 'Budget LFY 2004-2005 Ruv1 Virginia Key Beach Park Trust Consolidated Budget - R 010 SALARIES - UNCLASSIFIED Type GA GA Major Minor 100 010 Minor Description SALARIES - UNCLASSIFIED Executive Director 'sod 2 2 3 2 2 2 2 2 3 2 2 2 Oct Nov. Dec. Jan. Feb. Mar. Apr. May. Jun. Jul. Aug. Sep. Total Yr Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Executive director - Bonus OA Assisla t Exec. Diu GAFinance Coordinator SetretaryfReceplianist Total General Administration Pp Total Park Owen MCC Museum Coordinaor Total Museum DEV Development Coordnator. 7,273 7,273 10,909 7.273 7,273 7.273 7,273 7,273 10,909 7,273 7,273 7,273 94,546 727 727 1,081 727 727 727 727 727 1,091 727 727 727 9,455 5,398 5,398 B4O97 5.398 5,398 5.660 5,660 5,660 8,490 5.660 5.660 5,660 72,139 4,787 4,787 7,181 4,787 4,787 4,787 4,787 4.787 7,529 5,020 5.020 5,020 63.278 2,377 2,377 3,565 2377 2,377 2.377 2.377 2,377 3,565 2,377 2,377 2,492 31,015 20,562 20,562 30,843 20,562 20,662 20,624 20,824 20,624 31,685 21,056 21,056 21.172 770.433 Total Development SPE Special Events 8 Marketing Total Events & Marketing GA 12 GA ,12 Intern Intern 113 ITenrp Help Total Part -tine 2,457 3,701 2,467 2,467 2.467 13,570 4,411 ; , 4,411. 6,617:=.-4,411: , t4, 411'--- 4,431 ;p . 4;41.1=n ; �4,411 ,, 6.6174: 4,411'' `.4411 3.--, .411. '-57,348 4,411 4,411 6,617 4,411 4,411 4,411 4,411 4,411 5,617 4,411 4,411 4.411 17,345 4,619 4,619: 6,929 4,619 4.843":% 4,843- 4.843': 4,843 7,265: 4,843'-:''4.843: 4.843. 61,955 4,619 4,619 5,929 4,619 4,543 4,643 4,643 4,643 7,266 4,343 4,543 4,643 61,955 615 615 923 615 615 615 615 615 923 615 615 615 8,000 1.538 1.538 2.308 1.538 1.538 1,538 1,538 1,538 2,308 1,538 1,538 1,538 20.000 2.164 2,154 3,231 2-164 2,154 2,154 Z154 2,154 3.231 2,164 2,154 2,154 25,000 260 250 250 250 250 260 250 250 3,000 Total Salaams Full Trine Staff - GA Full Time PO 31.996 31,996 47,8701 31,996 1 32,221 J 32,483 32, 453 1 34.950 52.649 35,11121 35,182 35,298 Fun Time Staff - MCC Full Time - DEV 4 4 4 4 4 4 4 4 4 4 4 4 Full Tune Staff - SPE Total6 of Full Time Staff 1 1 1 1 61 61 61 61 1 61 81 7 1 7! 1 71 1 1 434,306 7 100 _SOCIAL SECURITY CONTRIBUTION - GA 1,620 1,620 2.430 1.620 1,620 1.639 1,639 1.639 2,485 1.657 1.557 1,665 21.291 100 SOCIAL SECURITY CONTRIBUTION - PO - - - - 189 283 189 189 189 1.038 SOCIAL. SECURITY CONTRIBUTION - MCC - - - SOCIAL SECURITY CONTRIBUTION - DEV 327 327 491 327 327 327 327 327 491 327 327 327 4,256 SOCIALSECURITYCONTRIBUTION -SPE 353 353 530 353 359 359 359 359 539 359 359 359 4,645 Total Social Security 100 100 100 130 130 130 130 130 110 110 110 I 2,301 2,301 3,451 2,301 2.307 2,326 2,326 2.515 3,798 2,532 2,532 2,541 31,2301 GROUP HEALTH INS BENEFIT -GA 1,960 1,960 1,960 1,960 1,960 1,960 1.960 1,960 1,960 1.960 1,960 1,960 23.520 GROUP HEALTH INS BENEFIT- PO - - 490 490 490 490 490 2,450 GROUP HEALTH INS BENEFIT - MCC - - _ - - - - GROUP HEALTH INS BENEFIT - DEV 490 490 490 490 490 490 490 490 490 490 490 490 5,880 GROUP HEALTH INS BENEFIT - SPE 490 490 490 490 490 490 490 490 490 490 490 490 5,880 Total Group Hmaltt4 2,940 2,940 2.940 2,940 2,940 2,940 2,940 3.430 3,430 3,430 3.430 3,430 37.730 I 110 _ 110 RETIREMENT CONTRIBUTION - GA RETIREMENT CONTRIBUTION - PO RETIREMENT CONTRIBUTION - MCC RETIREMENT CONTRIBUTION - DEV RETIREMENT CONTRIBUTION - SPE Total Retirements 377 377 565 377 377 132 132 199 132 132 - 145 509 764 509 655 385 132 145 662 385 385 588 392 392 395 4,993 1 132 132199 132 132 132 1,720 145 145 218 145 145 145 1,235 662 662 1,004 669 669 673 7,949I 1214 .EXECUTIVE RETIREMENT PLAN 1,164 1.164 1,745 1,164 1,164 1,164 1,164 1,164 1.745 1,164 1,164 1.164 15,127 GA, General Admirvstr/tion MCC. Museum Cultural Center SPE. Special Everts Marketing 12 8/13/2004 4:03 PM Virginia Ke3 beack rark Tru5t Fiscal Year 2004 — 2005 Budget Revised Revenues & Expenditures by Departments Virginia Key beach rack Trust Fiscal Year 2004 - 2005 Budget Revenues & Expenditures by Departments -Revised Revenues: Contribution From The City Of Miami Carryover Fund Balance Income on Investments Grants, Contributions, & Other Revenues Total Revenues Expenditures: Salaries & Wages Other Employee Benefits Professional and Technical Services Purchased Property Services Purchased Other Services Purchased Supplies Property & Equipment Capital Outlay Total Expenditure Revenues Less Expenditures Total Full Time Staff C:1My OocumentslLee RobinsonlBudgets12004-20051FY2004_2005BU FY 2005 Budget Total Special General Events & Admin. Park Ops. Marketing Total Total Total Museum & - Cult Center Total Developm't Total - :. Capital lmprovem't Total 900,976 292,529 188,951 321,003 - 98,493 - 525,798 284,798 - - - - 241,000 5,000 5,000 - - - - 650,000 - - - - 100,000 550.000 $ 2,081,774 $ 582,327 I $ 188,951 I $ 321,003 I s - 5 198,493 1 $ ` 791,000 434,306 301,433 13,570 61,955 - 57,348 - 138.832 98,857 6,781 16,598 - 16,595 364,500 48.500 - 25,000 - 50,000 .241,000. 199,036 65,436 115,600 6,000 - 12,000 '.- 270,400 54,400 2,000 158,450 - 55.550 83,500 12,500 11,000 53,000 - 7,000 - 591.200 1,200 40,000 - - 550,000:. $ 2,081,774 $ _ 582,327 I s 188,951 I $ 321,003 1 $ - 15 198,493 1.5 791,000 $ - $ - r $ - I $ - Ls - I s - I$_ 7 4 1 1 - 1 - 14 8/13/2004 4:05 PM Departmental Summary Fiscal Year 2004-2005 Consolidated Budget Budget IFY 2004-2005 Virginia Key Beach Park Trust Consolidated Budget Type Major Minor Minor Description 2005 Full Year Budget Gen. Admin. Park Operations Special Events & Marketing Museum & Cultural Center 0evelopm't Capital Improvem't Revenue 601 094 INTEREST ON INVESTMENT 2.500 2,500 - - 749 GAIN/LOSS INVESTMENTS 2,500 2,500 - - - - - - _ 807 713 PRIOR YEAR-ENC.ROLLOVER r 525,798 284.798 - - - - 241.000 903 192 CONTRIBUTION FROM SPA - COM 900,976 292,529 188,951 321,003 - 98,493 905 988 OPERATING GRANTS & CONTRIBUTIONS 50,000 - - - - 50.000 - 905 CAPITAL GRANTS & CONTRIBUTIONS 550,000 ' - - - - - 550,000 OTHER REVENUES 50,000 - - - 50.000- Revenue Total 2,081,774 582,327 188,951 321,003 - 198,493 791,000 Expense 1100 010 SALARIES - UNCLASSIFIED 403,306 270.433 13,570 61,955 - 57,348 012 SALARIES - PERM. PART-TIME 28,000 28,000 - - - - - - 013 SALARIES - TEMPORARY 3,000 3,000 - - - - - 100 Total , ;' SALARIES & WAGES •. , .434,306 301,433 ., : = :::'l3,570 '>- 61,955 . _ =`: ': 57,348 200 083 CAR ALLOWANCE 8,900 6,900 - 1,000 - 1,000 100 SOCIAL SECURITY CONTRIBUTION 31,230 21,291- 1,038 4,645 - 4,256 - 110 RETIREMENT CONTRIBUTION 7,949 4,993 - 1,235 - 1,720 - 130 GROUP INSURANCE CONTRIB. 37,730 23,520 2.450 5,880 - 5,880 - 150 WORKERS COMPENSATION 2,847 1,970 90 409 - 378 - 160 UNEMPLOYMENT COMPENSATION 6,050 4,056 204 929 - 860 - 180 TUITION REIMBURSEMENT 6,000 6.000 - - - - - 185 FRINGE BENEFITS - OTHER 5,000 2,000 3,000 - _ - - 214 PENSION CONTRIBUTION -OTHER - ED 15,127 15,127 - - - - 410 TRAVEL AND PER DIEM - TRAINING 18,000 13,000 - 2,500 - 2,500 - 200 Total ... OTHER EMPLOYEE BENEFITS' : :;- , x:,138,832 ' .°•-95,857 , :_; . <-6.7&'t - 16,598' _.: „ . 16,595. 300 230 PROFESSIONAL SERVICES - ARCHIT - - - - - - - 270 PROFESSIONAL SERVICES - OTHER 346,000 30,000 - 25,000 - 50.000 241,000 280 PROFESSIONAL SERVICES - ACCTG 18,500 18,500 - - - - - 300 Total PROFESSIONAL & TECHNICAL SERV: 364,500 -; • _ : 48,500 - 25,000 - - '50,000 241,000 400 340 OTHER CONTRACTUAL SERVICES - 0 83,000 7,500 70,000 3,500 - 2,000 - 610 RENT OF EQUIPMENT - OUTSIDE 15,000 5,000 - - - 10.000 - 620 RENT BUILDINGS 48,936 48,936 - - - - - 635 RENT OTHERS 6,600 4.000 2,600 - - - - 670 REPAIRS & MAINTENANCE 32,000 - 32.000 - - - - 801 SOLID WASTE SERVICES 3,500 - 1,000 2.500 - - 835 LANDSCAPING 10,000 - 10,000 - i - - - 400 Total :.:. PROPERTY_ SERVICES::. 199,036 :.• . :' 65,436 ._.:::,'415 600 ..'. 6,000 ;':,:', . 12,000 500 287 ADVERTISING 27.500 7,500 - 20,000 - - - 420 TRAVEL AND PER DIEM - OTHER 35,200 22,700 - 10,000 - 2,500 - 470 ENTERTAINMENT 4,600 2,000 - 600 - 2,000 - 495 PARKING EXPENSE 750 300 - 350 - 100 - C:1My Documents1Lee RabinsonlBudgets12004-20051FY2004_2005BUD_di 8/13/2004 15 4:05 PM Departmental Summary Fiscal Year 2004-2005 Consolidated Budget [Budget IFY 2004-2005 Virginia Key Beach Park Trust Consolidated Budget Type Major Minor Minor Description 2005 Full Year Budget Gen. Admin. Park Operations Special Events & Marketing Museum & Cultural Center Developm't Capital Improvemt 510 COMMUNICATIONS SERV. TELEPH. 0 5,600 4,600 - 500 - 500 - 530 TRANSPORTATION 4,250 - - 4,000 - 250 - 532 ROAD TOLLS 3,600 3,600 - - - - - 534 DELIVERY SERVICES 5,200 2,000 - 3,000 - 200 - 640 INSURANCE - PROPERTY 3,200 1,200 2,000 - - - - 643 SPECIAL EVENTS INSURANCE 500 - 500 - - - 661 PUBLIC OFFICIALS LIABILITY 5,500 5.500 - - - - - 680 PRINTING/BINDING - OUTSIDE 62,000 2,000 - 45,000 - 15,000 - 690 PROMOTIONAL ACTIVITIES 65.000 - - 45.000 - 20.000 - 727 PROMOTIONAL MATERIALS 30.000 - - 25,000 - 5,000 - 755 REPRODUCTION SERVICE 15,500 3,000 - 2,500 - 10,000 - 773 INTERNAL SERV CHGES PRINT SHOP 2,000 - - 2,000 - - - 500 Total .OTHER SERVICES PURCHASED: -- , - -270,400 :< a 54'400 -_ = :. 3:OQ0 ' ;' ,450' z _ - 55,5501 - : ': 600 533 POSTAGE 56,500 1,500 - 50,000 - 5,000 - 540 UTILITY SERVICES - ELECTRICITY - - - - - - - 560 UTILITY SERVICES - WATER - - - - - - - 700 OFFICE SUPPLIES 5.000 5,000 - - - - - 705 HOUSEKEEPING 1 SANITATION SUPP 1,000 - 1,000 - - - - 718 PARTS AND MAINTENANCE SUPPLIES - - - - - - - 722 MISCELLANEOUS SUPPLIES 16,000 3,000 10,000 1,500 - 1,500 - 760 BOOKS PUBLICATIONS MEMBERSHIPS 5.000 3,000 - 1,500 - 500 - 600 Total SUPPLIES' - :.'- 83,500 ---4,-= ;-12,500 4: ,- +11,000 - :; 53,000 7,000 ;, : - 700 830 IMPROVEMENTS OTHER THAN BUILDING 550,000 - - - - - 550,000 840 EQUIPMENT- NEW 41,200 1,200 40,000 - - - 841 OFFICE FURNITURE - NEW - - - - - - - 860 CONSTRUCTION IN PROGRESS - - - - - - - 885 CAPITAL LEASE -TELEPHONE EQUIP - - - - - - - 700 Total PROPERTY &.EQUIPMENT (CIP) 591,200° ;.' , .1,200 ::: -i 40,000 ,- ="., , ...: 550,000 800 978 BUDGET ADJUSTMENTS - - - - - - - 996 BUDGET RESERVE - - - - - - 800 Total OTHER . Expense Total 2,081,774 582,327_ 188,951 _ 321,003 - 198,493 791,000 Revenues Over Expenditures - - - - - - - Total # of Full Time Staff a Fiscal Year -End 2005 L 71 4 f 1 E 11 - I 1 I - 8/13/2004 C:1My Documents\Lee Robinson1Budgets12004-20051FY2004_2005BUD_dr 16 4:05 PM V,rginia Key beach Fart, Trust Fiscal Year 2005 Budget General Administration .Object Code . Object Description Purpose,. , + . Budget Amount - .,. < .. r w.". '= -, Budget Details - Other Revenues Funding from COM (582,327) Cont lbution from COM and investment income 10 Salaries - Unclassified Full-time staff 270 433\COLA See Salaries worksheet for individual staff details. Salary Budget assumes a 5.0% merit increase and 3.0 for each fulttime staff member. 12 Salaries -Perm. Part -Time Intern(s) _ 28,000 See Salaries worksheet Budget assumes an additional high school intern as well as an additional part- time staff. 13 Salaries Temporary Temp help as needed 3,000 Temp Help as needed to cover for vacations, Secretary, and for Special Events. 83 Car Allowance VKBPT staff vehicle reimbursements & ED car allowance 6,900 Mileage for VKBPT staff is paid in the amount of 37.5 cents per mite for travel connected to Trust business. Also includes $5,400 for ED car allowance_ Staff Members include, Forchion, Robinson, & Binns 100 Social Security @7.65% VKBPT staff Social Security deductions 21,291 Social Security paid 147.65% on budgeted salaries cost 110 Retirement Contribution Retirement fund for qualifying FT employees 4,993 Flat 3% of gross salary for qualifying employees. Budget assumes all staff will elect the minimum 3% employee contribution. 130 Group Insurance Contribution Health Benefits for VKBPT staff 23,520 Major medical, Dental, Vision, long-term disability insurance for permanent staff; estimates reflect VKBPT staff size, needs and requirements. Assumptions are monthly cost of $600 per tulltime employee, and all employees will participate. 150 Workers Compensation Workers' Compensation for VKBPT staff 1.970 Workers' Compensation Benefits for VKBPT staff; estimates reflect VKBPT staff size, needs and requirements. 160 Unemployment Compensation VKBPT staff unemployment compensation insurance 4,056 Unemplosrment Compensation premiums estimate reflect staff sae and requirements 180 Employee reimbursement for job related studies 6,000 Budget assumes 75% of fulltime staff will participate in the plan. Maximum reimbursement of $1,000 per participating employee. Tuition reimbursement 185 Fringe Benefits - Other Contingency fund 2,000 Other miscellaneous staff related expenses such as medical testing, background checks etc. 214 Executive Retirement Plan Contribution Executive Director personal retirement fund 15.127 Annual retirement payment to ED in monthly instafknents for personal retirement plan. Budget based on an 8% contribution for 401(aj & 8% for 457 plan. 270 Professional Services - Consultants Consultants for various Historical engagements 30,000 Consultant related to oral history catalogue and historic preservation. 280 ProfessionalServices - Accounting Audit Fees related to the annual audit of the Trust 18,500 Annual Audit Cost based on FY 04 cost of $12.Sk with an increase of $6k because of potential single audit requirements. 287 Advertising Print, Radio, etc. 7,500 General announcements in local media $3k, an additional $4.5k for advertising of Park Maintenance position. 340 Other Contractual Services General Maintenance services 7,500 includes Payroll Services of $1.5k, Office Security of $.5k, Board meeting catering $3.0k and Misc. Services of $2.5k. 410 Travel and Per Diem - Training VKBPT Staff or Trustee training sessionslconferences 13,000 Executive Director training TBD Silk, and $5k for Guy Forchion and Support Staff 420 Travel and Per Diem - Other (Conferences) VKBPT Staff or Trustee sessionslconferences 22,700 Anticipated ED travel expenditures of $5k, Also, 517.7k for Guy Forchion and Trustees for selected trips to Historical Preservation conferences. 470 Entertainment General entertainment 2,000 Executive Director general entertainment budget 495 Parking Expense Parking Expense related to local travel 300 Local parking expenditure whilst on Trust business 510 Communication Services Cellular Telephone Services 4,600 Cellular telephone usage by the ED plus an additional $1k related to Park site expenditures 530 Transportation Group Transportation expenses i - 532 Road Tots Miami -Dade County Toll Road Facilities 3,600 ; Toll booth account for Rickenbacker Causeway. Higher usage due to permanent staff at the beach. 533 Postage General Postage 1,500 General office use, shipment of Displays and other materials to conferences, event announcements, invitations. Sf16/2004 C: My Documents\Lee Robinson\Budgets12004-20051General Admin TemplateRevl 17 10:52 AM Virvsi. Key t5eacl, cart: Tuuat Fiscal Year 2005 Budget General Administration . Object Code = - Object Description t Purpose . Budget Amount 7 , ; , Budget Details 534 Delivery Services Special shipping and delivery and overnight shipping services 2.000 General overnight shipping chimes, e.g.. Federal Express 540 Utility Services Electricity Electricity - 560 Utility Services Water Water - 610 Equipment Rental & Maintenance Copiers; Various office machines; 5,000 Mail machine rental, Pitney Bowes $3k and charge -back from COM for photo copier machine, $2k. 620 Office Space Rental (12 months) VKBPT Office Space; Union Planters Bank Building, 3550 Biscayne Blvd.. Suite #510, Miami, FL 33137 48,936 VKBPT 3rd year of 3 year lease. Original leased space of $2,835 per month plus additional space $1,243 per month. Total of 2,530 of. 635 Rent - Other Storage space, other items 4,000 Uhaul Storage facility $1k plus anticipated building pass-thru expenses of $3k 640 Property Insurance Property Insurance for VKBPT office 1.200 Property Insurance for the protection of VKBPT property and assets. Increase due to coverage for Park Site contents 643 Special insurance VKBPT Sponsored Special Events - - 661 Directors Liability/General Liability Workers' Comp Workers' Compensation for VKBPT staff _ 5,500 General liability insurance for Trust and its officers. (Florida Municipal Insurance Trust). 680 Printing Printed Materials 2.000 Various printed materials used by Gen. Admin Staff 690 Promotional Activities Community Events - 700 Office Supplies General office supplies for VKBPT staff 5,000 General office supplies booked in Gen. Admin. Cost center. Increase over forecast reflects additional cost for Museum staff and also includes additional costs related to Park Site. 722 Miscellaneous Expenses Small Office Machines & Devices 3,000 Contingencies for general office and administrative services and supplies needed by the Trust _ 727 Promotional Materials Special Events printed materials, etc. Shirts, Caps - 755 Reproduction Services Outsourced copying 3,000 Contingencies for general office and administrative services artd supplies needed by the Trust 760 Books, Publications and Memberships Museum, Preservation, Historical, African American Associations; subscriptions; 3,000 NAEIR $575,GFOA $135, Florida Trust for Historic Preservation $100, Camacol $200. Also includes approximately $2,000 in books and other periodicals, al well as other unforeseen memberships. 773 Print Shop Letterhead; Bus. Cards; Images. Signs, Posters ' 801 Solid Waste Services Park Clean-up 830 improvements Other than Buildings - 835 Landscaping General Grounds Keeping - 840 Equipment- New Computers. Printers, Digital Camera, Fax, Scanner, Color Laser Printer, etc. 1,200,Software House International Microsoft annual Enterprise annual agreement 3rd payment 841 Office Furniture Desks, tables, bookcases, etc. - 860 Construction in Progress - 885 Capital Lease -Telephone Equipment Phone Equipment - - 996 Budget Adjustments — - Total 0 C:1My Documents'iLee RobinsornBudgets12004-20051General Admin TemplateRev 18 Et/16/2004 10.52 AM Virginia Key E)eack Fart Tr' Fiscal Year 2005 Budget Park Operations • Object7. Code - Object Descrr tion' Pu o ,- Slm ettat, ; -,eue . %k- Budget'Qefarls Other Revenues Funding from COM (186,951 Contribution from COM and investment income 10 Salaries - Unclassified Full-time staff 13,570 See Salaries worksheet for individual staff details. Salary Budget assumes a 5.0% merit increase and 3.0 COLA for each-fulltime staff member. 12 Salaries -Perm. Part -Time Intent(S) - 13 Salaries Temporary Temp help as needed - 83 Car Allowance VKBPT staff vehicle reimbursements & ED car allowance - 100 Social Security @7 65% VKBPT staff Social Security deductions 1,036 Social Security paid i@7.65% on budgeted salaries cost 110 Retirement Contribution Retirement fund tor qualifying FT employees - Flat 3% of gross salary for qualifying employees. Budget assumes all staff will eject the minimum 3% employee contrllbuNan. 130 Group insurance Contribution Health Benefits for VKBPT staff 2,450 Major medical, Dental, Vision, long-term disability insurance for permanent staff, estimates reflect VKBPT staff size, needs and requirements. Assumptions are monthly cost of $600 per fulltime employee, and aII employees will participate. 150 Workers Compensation Workers' Compensation for VKBPT staff 90 Workers' Compensation Benefits for VKBPT staff; estimates reflect VKBPT staff size, needs and requirements. 160 Unemployment Compensation VKBPT staff unemployment Compensation insurance 204 Unemployment Compensation premiums estimate reflect staff size and requirements 180 Tuition reimbursement Employee reimbursement for . job related studies - 185 Fringe Benefits - Other Other Misc. employee benefits 3,000 Uniforms and other misc. expenses related to Park Operations staff 214 Executive Retirement Plan Contribution Executive Director personal retirement fund - 270 Professional Services - Consultants Conbnuatian and additional phases of the restoration of VKBP 280 Professional Services - Accounting Audit Fees related to the annual audit of the Trust. - 287 Advertising Print, Radio, etc. - 340 Other Contractual Services General maintenance and service contracts 70,000 Security for park site. Budget based on 16 hours per day 7 days per week 410 Travel and Per Diem - Training VKBPT Staff or Trustee training sessions/conferences - 420 Travel and Per Diem - Other (Conferences) VKBPT Staff or Trustee sessionsfconferenceS - 470 Entertainment Genera! entertainment - 495 Parking Expense Parking Expense related to local travel - 510 Communication Services Cellular Telephone Services - 530 Transportation Group Transportation expenses - ! 532 Road Tolls Miami -Dade County Toll Road Facilities - 533 Postage General Postage - 534 Delivery Services Special shipping and delivery and overnight shipping services - 540 Utility Services Etectricity Electricity - 8/16/2004 C:Wly Documents\Lee RobinsonlBudgets12004-20051Park Ops TemplateRevl.xis 19 11:13 AM Virginia Key 15each Park Trust Fiscal Year 2005 Budget Park Operations Code . Object Description Purpose s ' : Budget -.' -`" ._" Budget Detarl5 560 Utility Services Water Water - 610 Equipment Rental & Maintenance Copiers; Various office machines; - 620 Office Space Rental (12 months) VKBPT Office Space; Union Planters Bank Building, 3550 Biscayne Blvd., Suite #510. Miami, FL 33137 - 635 Rent - Other Storage space, other items 2,600 Portable onsite storage for park equipment. May -September only $2,000 & $600 re portable toilets 640 Property Insurance Property Insurance for VKBPT office 2,000 Insurance related to purchase of park truck 643 Special Insurance VKBPT Sponsored Special Events - 661 Directors Liability/General Liability/Workers' Comp Workers' Compensation for VKBPT staff - 670 Repairs & Maint Park site repairs to property 32,000 New truck maintenance ilk, Building maint $5k, Signage maint ilk, Carousel Maint $10k, Mini train Maint. $15k 680 Printing Printed Materials - 690 Promotional Activities Community Events - 700 Office Supplies General office supplies for VKBPT staff - 705 Housecleaning Sanitation supplies 1,000 Misc. supplies related to temporary administrative office at the park site 722 Miscellaneous Expenses Supplies and other consumables 10,000 Cost related to general upkeep of the park facilities. 727 Promotional Materials Special Events printed materials, etc. Shirts, Caps - 755 Reproduction Services Outsourced copying - 760 Books, Publications and Memberships Museum, Preservation, Historical, African American Associations; subscriptions; - 773 Print Shop Letterhead; Bus. Cards; Images, Signs. Posters - 801 Solid Waste Services Park Clean-up 1,000 General administrative cleanup of park site 830 Improvements Other than Buildings - 835 Landscaping General Grounds Keeping 10,000 Planting, pruning, fertilizing and other general grounds keeping expenditure 840 Equipment - New Park Operations equipment related to ongoing maintenance of the park site 40,000 Tools 55k, Equipment including lawn mower etc $20k, Truck $15k 841 Office Furniture Desks, tables, bookcases, etc. - 860 Construction in Progress - 885 Capilal Lease -Telephone Equipment Phone Equipment - , 996 Budget Adjustments - Total 8/16/2004 C''My DocumentslLee RobinsontBudgets12004-20051Park Ops TemplateRevl _xls 20 11:13 AM rfirp�iria Key tiea,h ['JAL Trust Fiscal Year 2005 Budget Special Events/Marketing • :..Object Code Object Description - - • - Pure'-B dg�A ee nt x K' ..<. y - u. �,. Bndgetiktail Other Revenues Revenues from special Events (321,003) Contribution from COM and investment income 10 Salaries - Unclassified Full-time staff 61,955 See Salaries worksheet for individual staff details. Salary Budget assumes a 5.0% merit increase and 3.0 COLA for each fulltime staff member. 12 Salaries -Perm. Part -Time Intem(s) - 13 Salaries Temporary Temp help as needed - 83 Car Allowance VKBPT staff vehicle reimbursements & ED car allowance 1,000 Mileage for VKBPT staff is paid in the amount of 37.5 cents per mile for travel connected to Trust business. _ 100 Social Security C 7.65% VKBPT staff Social Security deductions 4,645 Social Security paid 1117.65% on budgeted salaries cost 110 Retirement Contribution Retirement fund for qualifying FT employees 1,235 Flat 3% of gross salary for qualifying employees. Budget assumes all staff will elect the minimum 3% employee contribution. 130 Group Insurance Contribution Health Benefits for VKBPT staff 5,880 Major medical, Dental, Vision, long-term disability insurance for permanent staff•, estimates reflect VKBPT staff size, needs and requirements. Assumptions are monthly cost of 5600 per fultime employee, and all employees will participate. 150 Workers Compensation Workers' Compensation for VKBPT staff 409 Workers' Compensation Benefits for VKBPT staff; estimates reflect VKBPT staff size, needs and requirements. 160 Unemployment Compensation VKBPT staff unemployment compensation insurance 929 Unemployment Compensation premiums estimate reflect staff size and requirements 180 Tuition reimbursement Employee reimbursement for job related studies - 185 Fringe Benefits - Other Contingency fund - 214 Executive Retirement Plan Contribution Executive Director personal retirement fund - 270 Professional Services - Consultants Continuation and additional phases of the restoration of VKBP 25,000 Special project consultants, graphic designers, web site technicians. 280 Professional Services - Accounting Audit Fees related to the annual audit of the Trust - 287 Advertising Print, Radio, etc. 20,000 Additional newspaper and web placements 340 Other Contractual Services General Maintenance services 3,500 email list service, web page host 410 Travel and Per Diem - Training VKBPT Staff or Trustee training sessions/conferences 2.500'Travei for professional development 420 Travel and Per Diem - Other (Conferences) VKBPT Staff or Trustee sessions/conferences 10,000 Travel for nationaUregianal conferences such as AMA, AAAM. 470 Entertainment General entertainment 600'Iunchldinner with supporters/partners 495 Parking Expense Parking Expense related to local travel 350 Parking for meetings 510 Communication Services Cellular Telephone Services 500 Service fees 530 Transportation Ground Transportation expenses _ 4,000 Local ground transportation for various events , 532 Road Tolls Miami -Dade County Toil Road Facilities - 533 Postage General Postage 50,000 Database is currently at 5,000 names -quarter newsletter, special events, notices, information packets 534 Delivery Services Special shipping and delivery and overnight shipping services 3,000 Shipping of collateral materials and information packets C:lMy DocumentsMLee RobinsonSudgetsl2004-20051Marketing 8 Events TemplateRe 8/1612004 21 11:38 AM Virginia Kcy 5caJl Fmk Trust Fiscal Year 2005 Budget Special Events/Marketing •:Code' . ,.Okect D@scnption = • . ,Purpose ,,G,, 4Hudgot�touut��-"� . r , ,` ,�� udat� s Y ' iW .• 540 Utility Services electricity Eleetricity - 560 Utility Services Water Water - 610 Equipment Rental & Maintenance Copiers; Various office machines; - 620 Office Space Rental (12 months) VKBPT Office Space; Union Planters Bank Building, 3550 Biscayne Blvd., Suite #510, Miami, FL 33137 635 Rent - Other Storage space, other items J 640 Property Insurance Property Insurance for VKBPT office - 643 Special Insurance VKBPT Sponsored Special Events 500 Special events insurance for venues rented 661 Directors Liability/General Liability/Workers' Comp Workers' Compensation for VKBPT staff - 680 Printing Printed Materials 45,000 Quarterly newsletter, brochures, and additional existing materials 690 Promotional Activities Community Events 45,000 Rental for booth space, conferences, events, sneak peaks 700 Office Supplies General office supplies for VKBPT staff 722 Miscellaneous Expenses Small Machines & Devices 1,500 Leasing/purchasing of machines for events, ie popcorn machines, video cameras 727 Promotional Materials Special Events printed materials, etc. Shirts, Caps 25,000 T-shirts, bags marketing items 755 Reproduction Services Outsourced copying 2,500 Additional copies of existing material 760 Books, Publications and Memberships Museum, Preservation, Historical, African American Associations: subscriptions; 1,500 Annual subscriptions and memberships 773 Print Shop Lettemead; Bus. Cards; Images, Signs, Posters 2,000 Event signs and photo reproductions 801 Solid Waste Services Park Clean-up 2,500 Special Events 830 Improvements Other than Buildings - 835 Landscaping General Grounds Keeping - 840 Equipment - Nev Computers, Printers, Digital Camera, Fax, Scanner, Color Laser Printer, etc. - 841 Office Furniture Desks, tables, bookcases, etc. - 860 Construction in Progress - 885 Capital Lease -Telephone Equipment Phone Equipment - r 996 Budget Adjustments _ - Total r 0 C:IMy DocumentsiLee Robinsonl8udgetst2004-20051Marketing & Events TemplateR 22 8/16/2004 11:38AM Vir.g111i.3 K=y 6 rd g. TR,St Fiscal Year 2005 Budget Development •Object. Coda .. _. -. - `_ - Object Description Purpose* ., __a .Bedgeti:/fiff:otint a`.', _ .'-, a ' ,,fr. : c ' .— _ F F._ �.. - cad is q Revenues Grants/Contributions & other Revenues (198.493) Annual contributions $56k, and other fundraising dollars of $50k_ 10 Salaries - Unclassified Full-time staff 57,348 See Salaries worksheet for individual staff details. Salary Budget assumes a 5.0% merit Increase and 3.0 COLA Tor each fulltime staff member. 12 Salaries -Perm. Part -Time Inb m(s) - 13 Salaries Temporary Temp help as needed - 83 Car Allowance VKBPT staff vehicle reimbursements & ED car allowance 1,000 Mileage for VKBPT staff is paid in the amount of 37.5 cents per mils for travel connected to Trust business.. 100 Social Security @7.65% VKBPT staff Soda! Security deductions 4,256 Social Security paid @7.65% on budgeted salaries cost 110 Retirement Contribution Retirement fund for qualifying FT employees 1,720 Flat 3% of gross salary for qualifying employees. Budget assumes all staff will elect the minimum 3% employee contribution. 130 Group Insurance Contribution Health Benefits for VKBPT staff 5,880 Major medical, Dental. Vision, long-term disability Insurance for permanent staff, estimates reflect VKBPT staff size, needs and requirements. Assumptions are monthly cost of $600 per fuittime employee, and all employees will participate. 150 Workers Compensation Workers Compensation for VKBPT staff 378 Workers' Compensation Benefits for VKBPT staff; estimates reflect VKBPT staff size, needs and requirements. 160 Unemployment Compensation VKBPT staff unemployment compensation insurance 860 Unemployment Compensation premiums estimate reflect staff size and requirements 180 Tuition reimbursement Employee reimbursement for job related studies - 185 Fringe Benefits - Other Contingency fund - 214 Executive Retirement Plan Contribution Executive Director personal retirement tuna -I 270 Professional Services - Consultants Continuation and addrtional phases of the restoration of VKBP 50.000 Professional fee for Capital Campaign services of a Fundraising consulting firm_ The consultant will assess and make recommendations for campaign planning, internal organizationloperatlons and staffing to prepare the Trust to support and manage a multi -million dollar campaign. 280 Professional Services - Accounting Audit Fees related to the annual audit of the Trust, - 287 Advertising Print. Radio. etc. - 340 Other Contractual Services General Maintenance services 2,000 funds allocated to cover annual fundraising software fees. These include, software updates, maintenance and Internet fees. 410 Travel and Per Diem - Training VKBPT Staff or Trustee training sessions/conferences 2.500 Funds allocated for Development staff continuing education on cutting edge fundraising tools and procedures. 420 Travel and Per Diem - Other (Conferences) VKBPT Staff or Trustee 2 500 Funds allocated for Development Department travel to conferences that relate to fundraising or lead to funding opportunities. Funds will cover air travel, hotel, fees, etc_ sessionslconternre,c. 470 Entertainment General entertainment 2,000 Funds allocated for meetings with potential donors. These meetings include luncheons, receptions and dinners. 495 Parking Expense Parking Expense related to local travel 100 Funds allocated for local parking fees when attending local meetings. 510 Communication Services Cellular Telephone Services 500 Cell phone expenditures 530 Transportation Group Transportation expenses 250 Funds allocated for local travel (car) within the hi county area (Dade, Broward and Palm Beach) 532 Road Tolls Miami -Dade County Toll Road Facilities - Funds allocated for toils pant on local travel within the trl county area (Dade. Broward and Palm Beach) 533 Postage General Postage 5,0001cards, Funds allocated for the mailing of materials associated with fundraisu%t9. These include donor pledge invitation, thank you letters, etc. 534 Delivery Services Special stripping and delivery and overnight shipping services 200 Funds allocated for rapid delivery services such as Fed Ex and local tri county detiverylcarriers. 540 Utility Services Electricity Electricity - 560 Utility Services Water Water - 8/16/2004 C:1My DocumentskLee RobinsonlB udgets12004-20051Development TemplateRevi.xls 23 11:47 AM Wes... Key exx6 Parr Ttist Fiscal 'Year 2005 Budget Development Object . Code . Object Description • , Purpose.: l . = 6 Budyet.Amo ttiti ,?. ^.z s art ;- ,.Buddy t Detatts a,;: . 610 Equipment Rental -Outside Tents, Lighting, etc 10.000 Funds allocated for additional items needed tor events that are held on the Park. These items include tents, iigttting, stage, etc. 620 Building Rental Hotels, convention halls. restaurants, etc. - _ -- 635 Rent - Other Storage space, other items - 640 Property Insurance Property Insurance for VKBPT office - 643 Special Insurance VKBPT Sponsored Special Events - 661 Directors LiabititylGeneral Liability/Workers' Comp Workers' Compensation far VKBPT staff - 680 Printing Printed Materials 15.000 Funds allocated for the production of fundraising materials to complement activities created by the Development Department These include brochures, pledge cards, Invitations, etc. 690 Promotional Activities Community Events 20,000 Funds allocated for the creation and distribution of material pertaining to events created by the Development Department as well as rental of venues for speclflc fundraising events. These venues Include museums, hotels, convention halls, restaurants etc. 700 Office Supplies General office supplies for VKBPT staff - 722 Miscellaneous Expenses Small Office Machines & Devices 1,500 Funds allocated for additional Items need for the success of a fundraising campaign or special events. These Include outsourcing fees for last minuet printing andlor distribution. 727 Promotional Materials Special Events printed materials, etc. Shirts, Caps 5,000 Funds allocated for die creation of materials pertaining to a specific event These include banners, stickers, shirts, hats, etc.. 755 Reproduction Services Outsourced copying 10.000 Funds allocated for the duplication of materials that compliment activities created by the Development Department These Include brochures, pledge cards, etc. 760 Books, Publications and Memberships Museum, Preservation, Historical, African American Associations: subscriptions; 500 Funds allocated for fees associated with membership and subscription that relate to fundraising. These include membership to the Association of Fundraising Professionals and the Chronicle of Philanthropy. 773 Print Shop Letterhead; Bus. Cards; Images, Signs, Posters - 601 Solid Waste Services Park Clean-up - 830 improvements Other than Buildings Park site improvements - 835 Landscaping General Grounds Keeping - 840 Equipment - New Computers. Printers, Digital Camera, Fax, Scanner, Color Laser Printer, etc. - 841 Office Furniture Desks, tables. bookcases, etc. - 860 Construction in Progress - y 885 Capital Lease -Telephone Equipment Phone Equipment , 996 Budget Adjustments Total 8/16/2004 C:tMy DocumenlstLee Robinsontludgets12004-20051Develapment TempiateRevl ads 24 11:47 AM 10 Prior year roll-over Capital Campaign 8 Grants 12 13 83 100 110 130 150 180 184 185 214 270 280 287 340 410 420 470 495 510 530 532 533 534 540 Salaries - Unclassified Department of Interior Grant Fundraising campaigns Full-time staff Vir nia Key 15each Park Trust Fiscal Year 2005 Budget Capital Improvement (241,000) (550 000) Carry -Over funding from the Department of Interior Grant to fund the design and development of the Museum & Cultural Center. Funds raised through Capital Campaign and Grants to be used to fund various Park projects Salaries -Perm. Part -Time Salaries Temporary Car Allowance Social Security ©7.65% Retirement Contribution Group Insurance Contribution Workers Compensation Unemployment Compensation Tuition reimbursement Fringe Benefits - Other Executive Retirement Plan Contribution Professional Services - Consultants Professional Services - Aocounting Advertising Intern(s) Temp help as needed VKBPT staff vehicle • reimbursements & ED car allowance VKBPT staff Social Security deductions Retirement fund for qualifying FT employees Health Benefits for VKBPT staff Other Contractual Services Travel and Per Diem - Training Travel and Per Diem - Other (Conferences) Entertainment Parking Expense Communication Services Transportation Road Toils Postage Delivery Services Utility Services Electricity Workers' Compensation for VKBPT staff VKBPT staff unemployment compensation insurance Employee reimbursement for job related studies Other Misc. employee benefits Executive Director personal retirement fund Continuation and additional phases of the restoration of VKBP Audit Fees related to the annual audit of the Trust Print, Radio, etc. General maintenance and service contracts VKBPT Staff or Trustee training sessions/conferences VKBPT Staff or Trustee sessions/conferences General entertainment Parking Expense related to local travel Cellular Telephone Services Group Transportation expenses Miami -Dade County Toll Road Facilities General Postage Special shipping and delivery and overnight shipping services Electricity 241,000 Estimated Pi' 05 fees to be paid to Lord Planning & Management consultants for design work on the Museum and Cultural Center. Expenditure represents anticipated cost to be realized in fiscal year 2005 only. 8/16/2004 C:1My Documents\Lee RobinsonlBudgets12004-20051capital Templateids 25 11:53 AM �i�rv�na Key Bead Park cruet Fiscal Year 2005 Budget Capital Improvement Object.. Code •- Object Descnpieoe •;•_ Purpose _' , , ,6udget �fmi rnt ...5 _ . ` Budget Details 560 Utility Services Water Water - 610 Equipment Rental & Maintenance Copiers; Various office machines; - 620 Office Space Rental (12 months) VKBPT Office Space; Union Planters Bank Building, 3550 Biscayne Blvd.. Suite #510, Miami, FL 33137 - 635 Rent - Other Storage space, other items - 640 Property Insurance Property Insurance for VKBPT office - 643 Special Insurance VKBPT Sponsored Special Events - 661 Directors Liability/General LiabilityiWorkers' Comp Workers' Compensation for VKBPT staff - 670 Repairs & Maint. Park site repairs to property - 680 Printing Primed Materials - 690 Promotional Activities Community Events 1 700 Office Supplies General office supplies for VKBPT staff - 705 Housecleaning Sanitation supplies - 722 Miscellaneous Expenses Supplies and other consumables - 727 Promotional Materials Special Events printed materials, etc. Shirts. Caps - 755 Reproduction Services Outsourced copying - 760 Books, Publications and Memberships Museum, Preservation. - Historical, African American Associations; subscriptions; 773 Print Shop Letterhead; Bus_ Cards; Images, Signs. Posters - 801 Solid Waste Services Park Clean-up - 830 Improvements Other than Buildings Capital Improvement to the Park Site 550,000 Capital Improvement projects managed by the Trust and funded through Development fundraising activities_ 835 Landscaping General Grounds Keeping - 840 Equipment - New Park Operations equipment related to ongoing maintenance of the park site - 841 Office Furniture Desks, tables, bookcases, etc. - 860 Construction in Progress - 885 Capital Lease -Telephone Phone Equipment - Equipment 996 Budget Adjustments - Total 8/15/2004 C:'My Documents\Lee Robinson\Budgets12004-2005\ apital Template.xls 26 11.53 AM Virginia Key beach rarkTw5t Fiscal Year 2004 — 2005 Budget Capital Improvement Projects Virginia Keg beach Park Trust Capital Projects Analysis Expenditures Thru April 30th, 2004 CIP.. Project t Project Description Ecosystem restoration Shoreline re -nourishment Proj. Funding-: Totai,Project.; . Available Funding; _,Funds It Priority Project Type Source - Cost Funding Shortfall. Expensed TD 4 A Ecosystem Army Corp. 2,700,000 2,000,000 700,000 0 3 A Shoreline Army Corp_ 5,000,000 5,000.000 0 0 Cultural Center/Museum & Nature Center (HVAC) 28 CC Cultural Current & tidal conditions testing - NOAA Mini -train and rail consultant Road entry design -1NRT Park Lighting & Electrical Plan Erosion Control Line Survey Cultural Center design Sand Removal or Spreading Water supply plan Main Parking Lot (Till and drain) Main Parking Lot ( Asphalt) Parking Lot Wheel Blocks Parking Lot Tree Pits internal Roadway systems & Renovations Internal Roadway Removal Pedestrian walkways and paved trails Special handicapped parking area Event Lawn Small Shelter (near the two existing shelters) Replace Lawn Grasses with Paspalum Shoreline Promenade Picnic Tables Park Benches BBQ GriNs Entryway Construction Second Entry Easement Design & Mitigation Second Entry Access Drive from Arthur Lamb Rd Second Entry Vehicular Bridge From AL rd Mini Train Track purchase & installation Boardwalk at pond/mangrove area Kids water play area Kids Sand Play Area Mini -train platform construction Pedestrian Bridge Vehicular Bridge Commemorative Walkway The Solar Gateway 10 A Construction 8 A Construction 9 A Construction 11 A Construction 26 A Construction A Construction Funding Balance 2,000.000 5,000,000 Army Corp. Total 7,700,000 7,000,000 700,000 0 7,000,000 COT 5,000,000 5,000,000 0 0 5,000,000 CDT Total 5,000,000 5,000,000 0 0 5,000,000 ClP CIP CIP CIP CIP CIP 12.550 20,000 15,000 40,000 7,000 110.000 2,550 0 0 0 0 0 10,000 20,000 15,000 40,000 7,000 110,000 0 0 0 0 0 0 2,550 0 0 0 0 0 CIP Total 204,550 2,550 202,000 0 2,550j 6 A Construction 12 A Construction 13 A Construction 14 A Construction 15 A Construction 16 A Construction 17 A Construction 18 A Construction 19 A Construction 20 A Construction 21 A Construction 22 A Construction 24 A Construction 29 A Construction 30 A Construction 31 A Construction 32 A Construction 33 B Construction 34 B Construction 35 B Construction 36 B Construction 37 B Construction 39 B Construction 40 B Construction 41 B Construction 42 B Construction 43 B Construction 44 B Construction 45 B Construction 46 B Construction HDB HDB HDB HDB HDB HDB HOB HDB HDB HOB HDB HDB HOB HDB HDB HDB HDB HDB HDB HDB HDB HDB HDB HDB HOB HOB HDB HDB HOB HDB 90,000 10,000 258,000 36,000 70,600 32,500 75.000 20,000 96,000 10,000 30,000 37,000 108.000 128,000 100,000 50,000 100,000 500,000 30,000 9,600 45,000 80,000 21,000 250,000 100,000 100,000 8,750 25,000 40.000 100,000 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0_ 0 0 0 90,000 10,000 258,000 36,000 70,600 32,500 75,000 20,000 96,000 10,000 30.000 37,000 108,000 128.000 100,000 50,000 100,000 500,000 30,000 9,600 45,000 80.000 21,000 250,000 100,1100 100,400 8.750 25.000 40,000 100,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 a 8/19/2004 C:iMy DocumentsiLee RobinsonlBudgets12004-20051FY2004_2005BUD_draf 28 10:05 AM Virginia Key 15cach Park Trust Capital Projects Analysis Expenditures Thru April 30th, 2004 CIP- Project 4 Project Description Parking Lot Trees Cultural Center Landscape (Softscape) Cultural Center Landscape (Hardscape) Beach Dune Crossing Juke Box Hedge Theatre Lifeguard stands Sunrise Wedding!Eaptism Terrace Bronze Figures Interpretive Signage Park Signage for amusements North Beach large pavilion Architectural Design Cultural Center Current & tidal conditions testing - NOAA 331416 Virginia Key Park Improvements Virginia Key Park Improvements 2nd phase Proj. Funding Total Project 4 Priority Project Type Source Cost 47 B Construction HOB 78,000 48 B Construction HDB 80.000 49 8 Construction HDB 600,000 50 B Construction HDB 51 B Construction HDB 52 8 Construction HOB 53 B Construction HOB 54 B Construction HDB 55 B Construction HOB 56 B Construction HDB 57 B Construction HDB 58 B Construction HDB A Construction HDB 36,000 50,000 10,000 45,000 50,000 600,000 90,000 200,000 500,000 100,000 I HDB Total 4,999,450 10 A Construction NOAA NOAA Total 1 A Renovation SNP 2 A Renovation SNP I SNP Total 351292 Virginia Key Sanitary Sewers design & construct 7 A Sewer SSB Available . ' Funding Fungi Funding Funding Shortfall Expensed TD Balance 0 78,000 0 80,000 0 600,000 0 36,000 O 50,000 0 10,000 O 45,000 O 50,000 0 600,000 0 90,000 0 200,000 O 500,000 O 100,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 4,999,450 17,918 17,918 0 0 of 0 17,918 Shoreline Signage Purchase, Shipping, Delivery of Mini -Train Park Office, Storage & Maintenance Facility Land Survey for Southern Shoreline Triangle Purchase, Shipping, Delivery of Carousel Cultural Center/Museum & Nature Center (HVAC) Cultural Center Permanent Exhibits SNP Safe neighborhood parks bonds HOB Homeland defense bonds CIP General allocation from Capital Improvement SSB Sanitary Sewer Bonds CDT Convention Development Tax CC Cultural Center/Museum Note: Priority C Projects are excluded 17,918 17,918 1,111,000 0 1,111,000 1,250,000 I SSB Total 1,250,000 1,250,000 1,111,000 126,000 1.237,000 1,250.000 0 0 126.000 126,000 0 O 17,918 843,927 0 843,927 6,445 267,073 0 267,0731 1,243,555 5 A Construction undefined 8 A Construction undefined 23 A Construction Undefined 25 A Construction Undefined 27 A Construction Undefined 28 CC Cultural Undefined 38 CC Cultural Undefined 0 6,445 1,243,555 7,500 100,000 1,050,000 1,500 150,000 8,647,500 5,000,000 0 0 0 0 0 a 0 7,500 100,000 1,050,000 1,500 150,000 8,647,500 5,000,000 0 0 0 0 0 0 0 0 a a a 0 0 0 Undefined Total 14,956,500 O 14,956,500 a 0 Grand Total 35,365,418 14,381,468 20,983,950 850,372 13,531,096 8/1912004 C:1My DocumentslLee RobinsonlSudgets12004-2005WY2004_2005BUD_di 10:05 AM 29